how to save powerpoint presentation in pdf

How-To Geek

How to save microsoft powerpoint presentations as pdf files.

Your changes have been saved

Email is sent

Email has already been sent

Please verify your email address.

You’ve reached your account maximum for followed topics.

Quick Links

Save powerpoint files as pdfs.

If you want to share your presentation with someone that doesn’t have Microsoft PowerPoint, you can save and share the file as a PDF. You can also adjust the way the slides appear on the PDF. Here's how.

When you save a PowerPoint presentation as a PDF file, the layout, format, fonts, and images of the presentation will remain the same. This lets users without access to PowerPoint view the presentation (though they are unable to edit it).

First, open the PowerPoint presentation to be saved as a PDF. Select the “File” tab and then click the “Export” option in the left-hand pane.

You’ll then be at the “Create PDF/XPS Document” tab. Here, select “Create PDF/XPS.”

Related: What Is an XPS File and Why Does Windows Want Me to Print to One?

Window’s File Explorer will appear. Select the location in which you would like to save your new file. You can see that the “Save as type” is now PDF. You can also rename the file as you like.

You may also notice the “Optimize for” options at the bottom-right of the window:

• Standard: This is a high-quality version of the document, ideal for when you only plan to publish it online or print it out.
• Minimum Size: This is a lower-quality version of the document. It’s also suitable for publishing online, but ideal for when you need to send the document as an email attachment, as it reduces the size of the file .

You can also set specific options to adjust how the file appears. To do this, click the “Options” button underneath.

The “Options” window will appear, and you have several options to choose from. Here’s a brief overview of what’s available:

• Range: Export all slides, the current slide, or a selection of slides from your presentation.
• Publish Options: You can choose to export only comments, handouts, or outline view here by selecting the “Publish What” option. You’re also able to dictate how many slides appear on each page, flip the slides horizontally or vertically, or give the slides a frame.
• Include Non-printing Information: Include document properties or structure tags.
• PDF Options: Make the document PDF/_A compliant.

Once you’ve adjusted the options, click “OK.”

Finally, back at Windows File Explorer, click “Publish.”

Your PDF is now ready to share.

• Microsoft Office
• Microsoft PowerPoint
• Office 2016

How to Save Powerpoint as PDF with Notes: A Step-by-Step Guide

Saving your PowerPoint presentation as a PDF with notes included is relatively straightforward. Just go to “File,” click “Save As,” choose “PDF” from the file format options, and select “Options.” From there, you can choose to include your speaker notes alongside your slides in the PDF document.

After completing this action, you’ll have a PDF document that includes both your PowerPoint slides and any speaker notes you’ve added. This is particularly useful for sharing presentations with others who may need more context or for keeping a record of your presentation with your comments and reminders intact.

Introduction

Have you ever needed to share your PowerPoint presentation but wanted to make sure your audience could see your notes too? Maybe you’re a teacher providing a lecture’s slides to your students, or perhaps you’re a business professional sending a pitch to a client with additional commentary. Whatever the case may be, turning your PowerPoint into a PDF with notes is a handy trick that can enhance communication and preserve the integrity of your presentation.

Saving a PowerPoint as a PDF with notes is crucial because it allows you to share not just the visual aspect of your presentation but also the context and insights that your notes provide. It’s like giving your audience a peek behind the curtain, showing them the thought processes and additional information that support each slide. This capability is particularly relevant for educators, business professionals, and anyone who needs to provide thorough explanations or detailed content alongside their presentations. It’s about making your information accessible and understandable, which, let’s face it, is the whole point of a good presentation, isn’t it?

Step by Step Tutorial: How to Save PowerPoint as PDF with Notes

Before we dive into the steps, it’s good to know that by following these instructions, you’ll create a PDF version of your PowerPoint presentation with your notes visible. This allows for easy sharing and printing, ensuring that your audience can follow along with the same insights and annotations you see during your presentation.

Step 1: Open your PowerPoint presentation

Open the PowerPoint presentation that you want to save as a PDF.

Opening your presentation is the first step. Make sure you’ve completed your slides and notes to your satisfaction before proceeding.

Step 2: Click on “File”

Go to the top left corner of your screen and click on the “File” tab to open the file menu.

Clicking on “File” will bring up a list of options related to saving, opening, and managing your PowerPoint files.

Step 3: Choose “Save As”

In the file menu, select “Save As” to open the save dialog box.

Choosing “Save As” rather than just “Save” allows you to create a new file in a different format without altering your original PowerPoint file.

Step 4: Select “PDF” as the file format

In the save dialog box, click on the drop-down menu for file format and choose “PDF.”

Selecting “PDF” as your file format will ensure that your presentation is saved in a format that is easily accessible and widely used.

Step 5: Click on “Options”

Once you’ve selected “PDF,” click on “Options” to customize your save settings.

Clicking on “Options” will allow you to make sure that your notes are included in the PDF version of your presentation.

Step 6: Select “Notes Pages”

In the options dialog box, choose “Notes Pages” under “Publish what.”

Selecting “Notes Pages” will include your notes beneath each slide in the PDF document, so your audience can see them.

Step 7: Save your PDF

After selecting “Notes Pages,” click “OK” and then “Save” to save your PowerPoint presentation as a PDF with notes.

After clicking “Save,” choose a location for your PDF file and give it a name. Then, your presentation—complete with notes—will be saved as a PDF.

Additional Information

When saving your PowerPoint as a PDF with notes, there are a few additional things to keep in mind. The notes will appear as text boxes beneath each slide in the PDF, so make sure your notes are concise and relevant. Also, consider the readability of your notes—use a straightforward font and a size that’s easy to read even when printed.

Another tip is to review your notes for any confidential information before saving and sharing the PDF. Since these notes were likely meant for your eyes only, it’s easy to forget that they might contain sensitive data.

Lastly, think about how this PDF will be used. If it’s for a presentation, make sure the slides and notes are clear and informative. If it’s for personal study or reference, you might want the notes to be more detailed. Either way, saving your PowerPoint as a PDF with notes is a versatile tool that can make your information more accessible and comprehensive.

• Open your PowerPoint presentation.
• Click on “File.”
• Choose “Save As.”
• Select “PDF” as the file format.
• Click on “Options.”
• Select “Notes Pages.”
• Save your PDF.

Frequently Asked Questions

Can i save only specific slides as a pdf with notes.

Yes, you can choose to save specific slides by selecting the “Custom Range” option in the “Publish what” section of the options dialog box.

Will my hyperlinks still work in the PDF?

Most hyperlinks should be preserved in the PDF, but it’s always a good idea to test them after saving to make sure.

Can I edit my notes after saving the PowerPoint as a PDF?

Once saved as a PDF, you cannot edit the notes within the PDF file. You would need to go back to the original PowerPoint file, make your edits, and then save it as a PDF again.

How can I ensure my notes are readable in the PDF?

Use a clear and simple font, and make sure the font size is large enough to be easily read when printed or viewed on a screen.

Can I include my notes without showing the slide images?

To include only your notes without the slide images, you would need to copy and paste your notes into a separate document and save that as a PDF.

Saving your PowerPoint as a PDF with notes is more than just a neat trick—it’s a way to enhance the effectiveness of your communication. Whether you’re sharing detailed explanations, providing context, or adding commentary, this method ensures that your audience receives a complete package of information.

Remember, the key to a successful presentation is not just what’s on the slides, but also what’s between the lines. So, go ahead and give your presentations the depth they deserve by saving them as PDFs with notes. And remember, a well-informed audience is an engaged audience.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

Share this:

• Click to share on Twitter (Opens in new window)
• Click to share on Facebook (Opens in new window)

Related Posts

• How to Rotate a Powerpoint Slide Presentation
• How to Do a Powerpoint Google Slides Presentation Conversion
• How to Show Speaker Notes in Google Slides: A Step-by-Step Guide
• How to Delete Multiple Slides in Google Slides: A Step-by-Step Guide
• How to Make Google Slides Vertical (5 Quick Steps)
• How to Add a Hyperlink on Google Slides
• How to Change Slide Size in Powerpoint 2016
• Can You Print a Google Slide?
• Can You Download Google Slides Files?
• How to Mirror Image in PPT Files (An Easy 6 Step Guide)
• How to Create Google Sheets PDF Files
• How to Loop a Powerpoint Office 365 Slideshow
• How to Save a Picture to Your Computer from Powerpoint for Office 365
• How to Bring an Image to the Front in Google Slides
• How to Create a New Notes Folder on an iPhone 14
• How to Add a Border to a Picture in Google Slides: A Step-by-Step Guide
• How to Flip a Picture Vertically in Google Slides: A Step-by-Step Guide
• How to Stop Hiding a Slide in Google Slides
• How to Save a Single Slide as a Picture in Google Slides
• How to Scan iPhone Documents on an iPhone 13

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time. Read our Privacy Policy

How to save a PowerPoint presentation as a PDF to lock in formatting and allow anyone to view it

• You can save a PowerPoint presentation as a PDF to lock its content and formatting in place, so that other people can view the file but can't make changes.
• Converting a PowerPoint deck into a PDF allows people who don't have PowerPoint to view the slides.
• You can save a PowerPoint as a PDF whether you are using PowerPoint on a Mac or a PC, or if you want to download it as a PDF from the web.
• Visit Business Insider's Tech Reference library for more stories .

Microsoft PowerPoint presentations remain one of the best ways to share information in a manner that's visually clear and digestible. 

That is, so long as no one alters the formatting and content of that deck you worked on for hours, ruining the slides critical for helping you communicate your Q3 initiative or messing up that interactive family photo album.

When you save a PowerPoint as a PDF , you lock the document so no further changes can be made. This is ideal for ensuring the content remains as you wanted it. And as PDFs can be viewed almost universally regardless of what software or operating system someone has, a PowerPoint presentation saved as a PDF can be viewed even by someone who doesn't have PowerPoint.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at microsoft), apple macbook pro (from $1,299.00 at apple), windows 10 (from $139.99 at best buy), how to save a powerpoint as a pdf on mac.

1. Open the PowerPoint to be converted, then click "File."

2. Select "Export" from the dropdown menu.

3. Then choose the file name, destination, and change the file format to PDF. Then click "Export."

On a Mac, you can also choose to "Save As…" and then set the File Format as a PDF to get the same result.

How to save a PowerPoint as a PDF on Windows

1. With the PowerPoint deck to be converted open, click "File" then "Export." You can also opt to save only select slides from a deck as PDFs.

2. Click "Create PDF/XPS" on the menu, then hit that again on the window that pops up.

3. Choose the destination for the PDF and change the name if you wish, then hit "Enter."

How to save a PowerPoint as a PDF from the web

Saving a PowerPoint as a PDF from the web is simple. Just click the "File" tab, then choose "Download As" from the dropdown and select "Download as PDF." The language of the "Save As" or "Download As" option differs slightly depending on your OS.

Related coverage from  Tech Reference :

How to convert a jpg file to a pdf on a windows 10 computer using the default photos app, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to convert a jpg image to a pdf document on your mac computer using the preview app.

Insider Inc. receives a commission when you buy through our links.

Watch: We compared the $1,200 MacBook Air with the $500 Surface Go, and the results were a mess

• Main content

Home Blog PowerPoint Tutorials How to Save a PowerPoint Presentation as a PDF

How to Save a PowerPoint Presentation as a PDF

Saving a PowerPoint file as a PDF document can make sharing easier since it removes heavy elements such as transitions, animations, and embedded videos to make the document lightweight and print-friendly. If you have been wondering how to save a PowerPoint as a PDF, there are multiple ways to convert PowerPoint to PDF using your Windows or Mac computer, Android or iOS devices, and an Internet-connected browser with PowerPoint for the web. Saving your presentations to PDF can help in a variety of business situations, for example to generate PDF handouts, or presentation-ready PDF reports. In this article, we explore some of these ways.

How to Save PowerPoint as PDF on Mac and Windows

The desktop version of the PowerPoint app for Windows or Mac computers has various similar options for saving a PowerPoint to PDF. If you want to convert PowerPoint to PDF in Windows, follow the steps below:

Save File as PDF to a Specified Location

The easiest method to convert your PowerPoint presentation a PDF on Windows or Mac is via File > Save As .

This will provide you with a list of destinations in your computer and the cloud to save your file. This includes your computer, OneDrive account, or a location you can specify, such as your Box account or at Egnyte.

Once you have picked a location to save your file, select PDF from the Save as type drop-down menu and select Save .

Print PowerPoint to PDF

Another method to save a PowerPoint such as a .pptx or .ppt file to PDF is to go to File > Print and select Microsoft Print to PDF instead of a printer from the Printer drop-down menu.

Once you have selected Microsoft Print to PDF instead of a printer device, click Print to generate your PDF file and save it to your specified location on your computer.

Export PowerPoint as PDF and with Accessibility Features

You can export a PowerPoint file as a PDF with accessibility features via File > Export > Create PDF/XPS . There is also an option to Investigate Accessibility which can be used to check if the document is user-friendly for persons with disabilities.

Save PowerPoint File as PDF as Email Attachment

To instantly share your PowerPoint presentation via email as a PDF attachment, go to File > Share and select PDF .

How to Save PowerPoint as PDF on PowerPoint for the Web

PowerPoint for the web enables users to use an Internet browser to view, create, and edit PowerPoint files online. To save your PowerPoint slide deck as a PDF file, you can download or print your file as a PDF.

Download the PowerPoint File as a PDF

By going to File > Save As and selecting Download as PDF , you can download a copy of your slide deck as a PDF file using PowerPoint for the web.

Your file should instantly start downloading once you select the option mentioned above. In case the download does not start, use the onscreen Download button.

Print PowerPoint File as PDF

To print a PowerPoint file as PDF, go to File > Print and select Print Full Page Slides .

Select Save as PDF instead of a printing device and click Print to save your document.

How to Save PowerPoint as PDF on Android, iPhone, and iPad

If you’re wondering how to turn a PowerPoint into a PDF document on a mobile device, such as by using the Android or iOS app for PowerPoint, below are a few easy conversion methods.

Share PowerPoint as PDF Document

You can save your presentation as a PDF file by tapping on Share and selecting Full Document from the PowerPoint mobile app.

Print PowerPoint as PDF

Like the desktop version and PowerPoint for the web, you can also print your slides as a PDF file by tapping the three dots from the top of the PowerPoint mobile app, followed by Print . Select Save as PDF and select a location on your mobile device to save your PDF file.

How to Save PowerPoint as PDF using Third-Party Apps

With the help of third-party mobile, desktop, and web apps, you can easily convert PowerPoint presentations to PDF format.

Google Slides

If you don’t have PowerPoint and want to save a PPT to PDF, upload it to Google Slides via File > Download PDF Document. Alternatively, you can learn how to convert a PowerPoint presentation into Google Slides .

PowerPoint to PDF Conversion Apps

Numerous third-party tools can convert PowerPoint to PDF, including online PPT to PDF converters like CloudConvert, ZamZar, SmallPDF, and iLovePDF. Similarly, various apps can be used for this purpose: Adobe Acrobat, Win2PDF, SmallPDF, Wondershare PDF Element, PDF Converter by Readdle for iOS, PDF Creator – PowerPoint edition for iOS by Cometdocs, PowerPoint to PDF for Android by Cometdocs, etc. Many of these apps also come with additional features, such as the ability to lock, compress, password protect, and merge PDF files, as well as to fetch a file via Dropbox, Google Drive, OneDrive, and other cloud storage services.

PowerPoint’s native app can help you easily convert your presentation files using Windows, Mac, Android, iPhone, or an iPad device. However, if you don’t have PowerPoint installed on your device, using Google Slides, online converters, and third-party apps can be a convenient way to convert your PowerPoint Templates to PDF files.

Like this article? Please share

Presentation Tips, Presentations Filed under PowerPoint Tutorials

Related Articles

Filed under PowerPoint Tutorials • September 24th, 2024

Adding Voice Narration with PowerPoint Text to Speech

Want to turn text into speech in PowerPoint? Follow this step-by-step guide to integrate voiceovers into your presentations.

Filed under Google Slides Tutorials • September 9th, 2024

How to Convert Canva to Google Slides

Need to switch from Canva to Google Slides? Follow this guide to easily convert your Canva designs into Google Slides in minutes.

Filed under Presentation Ideas • August 29th, 2024

How to Make a Presentation Longer: 7 Strategies to Master

Extend your talk in style. Join us to discover how to make a presentation longer while providing a high-end experience to your audience.

Leave a Reply

• Slidesgo School
• PowerPoint Tutorials

How to Export Your PowerPoint Presentation as a PDF File

After you’re done creating a presentation, you might want to open it in other computers, but perhaps your presentation is not compatible with the software included in them. For this reason, having a PDF version is useful. In this tutorial, you’ll learn how to export your presentation as a PDF file in a few steps. 

Exporting without Speaker Notes, One Slide per Page

Exporting with speaker notes or with multiple slides per page.

• Click File → Save As. Select the PDF option from the drop-down menu. Then enter a name for the file and click Save.

If you have Adobe Acrobat PDF, there are two more options available for you:

• Click File → Save as Adobe PDF.
• On the Home tab, click Create and Share Adobe PDF.
• Click File → Save As. Choose the PDF option from the drop-down menu.
• Now you can optimize the size of the document for online publication, and add data such as tags, the author or a short title. Depending on your PowerPoint version, you may need to click More Options… to access these settings.
• To choose what will appear in the PDF document, click Options…

• Now you can choose the slides range, the publish options, the non-printing information and other settings. To change the number of slides per page or the orientation, choose Notes pages from the Publish what drop-down menu.

If you’re using a Mac and you can’t find these options, follow these steps:

• Click File → Print… or press Cmd + P.
• Now you can choose the slides range, the format and the orientation, the number of pages, whether you want to print it in color or in black & white, and whether to include a frame, headers, footers and speaker notes. If you decide to include speaker notes, you’ll only be able to choose one slide per page.
• To save, click the PDF button in the lower-right corner and select Save as PDF.

Do you find this article useful?

Related tutorials.

How to Download Google Slides Templates

When preparing a presentation, many people start panicking because they realize how much time it will take to edit each and every slide. Creating them from scratch, filling them in, looking for pictures, moving the elements...How stressful! But there is a solution that saves you a lot of time. We're sure that you've browsed the internet for templates, or basically, pre-established designs and elements, that can be downloaded for free and can be edited to your liking. Are we right? Then, we have some good news for you!

Discover our collection of printable templates

With the advance of technology, printing has become something that is no longer a necessity. Smartphones have made the paper format less and less frequent, but there are still certain cases in which having physical resources is much more convenient. Whether it's for taking notes, handing out assignments, making worksheets or handing out business cards or invitations, it's necessary to print your customized designs.From now on, in every Slidesgo printable presentation that you download, you will find the instructions for printing on the third slide. Depending on the style, colors or format of each presentation, we will tell you if you can...

How to Add Superscript and Subscript in Google Slides

Let’s take the most famous formula: E=mc^2, Einstein’s relativity equation. It wouldn’t be the same if it was E=mc2, right? Okay, yes, some people write it like that because it’s very famous and it won’t be misunderstood. But technically… It can! This is where the sophistication of superscript or subscript enters the room! Do you know how to write them in equations, copyright brands or even footnotes in your presentations? Let’s figure out how.

How to Add Superscript and Subscript in PPT

It can be a registered brand, a footnote or a math formula that you need to properly write. “2^2+2” is not the same as “22+2”, is it? Using superscript or subscript in a proper way makes a whole difference in texts. If it’s for your mathematical or physics complex formulas or just an anecdotic footnote, let’s figure out how to write them in a powerpoint presentation!

How to Convert a PowerPoint Presentation (PPT) to PDF: A Complete Step-by-Step Guide

Your changes have been saved

Email is sent

Email has already been sent

Please verify your email address.

You’ve reached your account maximum for followed topics.

You may want to convert your PowerPoint (PPT) presentation to a PDF file for many reasons. Maybe you need to share your slides with others who don't have PowerPoint installed on their devices, or you want to ensure that your presentation retains its structure and formatting across the board.

Or perhaps you're looking for a way to protect your content and control who can access or edit it. Whatever your reason, converting a PowerPoint presentation to a PDF without needing a third-party app is easy. Let's dive in!

1. The Export Option

First, click on the File tab in the main menu.

Then click Export on the left sidebar, ensure Create PDF/XPS Document is selected, then click Create PDF/XPS .

In the pop-up box that appears, you can click Options to customize the appearance of the final PDF document.

The Range section of the Options box lets you set the specific slides you want to add to the PDF file. By default, All is selected to include all the slides in the PDF document.

You can change this to Current slide to only save your current slide view, Slides to specify a range of slides, or Selection to save specific slides you've selected.

To save specific slides, you can also hold the Ctrl key on your keyboard and select the slides you want to add (from the slide thumbnails in the left bar) before navigating to the Export option.

The Publish options let you choose the appearance of your slides in the PDF file. You can choose to publish as:

• Slides (Default): Each slide appears as a page on its own.
• Handouts: Place multiple slides on one page.
• Notes pages: Include the text in the notes section under each slide.
• Outline view: Extract text in the slides and present them in an outline.

You can also include hidden slides, frame all slides, and include comments in your PDF document. When you're done, click OK .

You can choose to Optimize for standard (higher quality and larger file size) or minimum size (slightly lower quality and smaller size). Then specify the location (e.g., Desktop) to save the PDF file, enter a File name and click Publish .

2. The Save As Option

Instead of using the export option, you can use the Save As command. First, navigate to the File tab. Then select Save As from the left sidebar, enter your file name, select PDF as the file type, and click Browse to choose a location to save the file.

In the dialog box that appears, you can configure the PDF settings using the Options box (as we did previously in the Exports section).

Instead of navigating to the Save As section, you can hit Ctrl+Shift+S on your keyboard to directly open the Save As dialog box.

3. The Print Option

Another way to save your PPT as a PDF is to use the Print option. Navigate to the File tab and select Print from the left sidebar. Alternatively, you can just hit Ctrl+P on your keyboard.

Under the Settings group, you can specify the layout of the slides (set to F ull Page Slides by default) and also choose the specific slides to include in the final PDF document (set to Print All Slides by default).

These settings are very similar to the ones available in the Options box we looked at in the previous methods. The only difference is that this method gives you a preview of the final output.

Set the printer to Microsoft Print to PDF and click Print .

In the dialog box that appears, enter the file name, specify the location to save it, and click Save .

4. Email as an Attachment

This final method lets you directly email your PPT as a PDF with a single click. But first, we need to add this command to the Quick Access toolbar.

So click on the down arrow of your Quick Access toolbar and select More Commands from the drop-down menu.

Ensure All Commands is selected. Then select E-mail as PDF Attachment from the list of commands, click Add , then OK .

Now that you have the E-mail as PDF Attachment command in your Quick Access toolbar, you only need to click on it to attach your PPT as a PDF in a new email.

Your Outlook account automatically opens with the attached PDF version of your slide deck. Now all you need to do is add the addresses to which you want to send the file, add a message, and hit Send .

The Limitations of Converting a PPT File to a PDF

Converting PPT to PDF doubles as one way to reduce your PowerPoint Presentation's file size . However, it comes with its limitations.

All the transitions and cool animations you've added to your presentation will not be applied to the PDF document. In addition, any content that is outside a slide's frame will not appear in the final PDF document. So ensure that all relevant content that you want to have in the PDF is in the slide frame.

Convert From PPT to PDF Like a Pro

If you've made it to this point, you should be able to easily and confidently convert your PPT files into PDFs. Whether you need to collaborate with colleagues, distribute your slides to clients, or archive your work for future reference, the PDF format ensures compatibility and accessibility across different platforms and devices.

You can also convert your PowerPoint presentation to Google Slides to get the best of both worlds.

• Productivity
• Microsoft PowerPoint

• PowerPoint Training

How to Save a PowerPoint as a PDF

How to Save a PowerPoint Presentation

PowerPoint Training Features:

Interactive bite-sized lessons

Get Certified

Accurate skill assessments

Customizable, LMS-ready content

4.9 out of 5 on G2

After you’ve created a presentation, you need to save it if you want to use it again. You can also choose to save a copy of an existing presentation under a new name, to a different location, or using a different file type. You will also want to save periodically when you’re creating and editing a presentation to prevent any loss of work.

Save a New Presentation

Shortcut: Press Ctrl + S .

If this is the first time you've saved the presentation, the Save As screen will appear.

• OneDrive is a cloud storage folder accessible to all computers and mobile devices that you’ve connected to your Office 365 account.
• You can select a SharePoint site, if you’re part of an organization that uses one.
• Select This PC to save the file locally in your Documents folder.
• Click Browse to open a dialog box, where you can browse through your computer’s folders, drives, and network shares to select a folder to save in.
• Enter a file name.

The file is saved and can be safely closed to reopen later.

Toggle AutoSave

If you've saved a presentation to your OneDrive or SharePoint, you'll be able to use AutoSave. Notice that up in the Quick Access Toolbar, the AutoSave feature is automatically turned on, but you can toggle it off if you don't want changes to be automatically saved.

Save Progress

If you’re not able to use AutoSave, or you're just choosing not to use it, you’ll want to manually save any changes you want to keep. This way, you won’t lose progress if you experience an unexpected crash.

Save As a New File and/or Location

Sometimes, you may want to make a copy of an existing presentation and save it to a new location and/or save it with a new name.

• Click Save As .

• Enter a new file name.

The presentation is saved in the new location with the new name. The original file is automatically closed, and you can start working on the new one right away.

Save to Different File Formats

PowerPoint files are normally saved as PowerPoint Presentations, but you can save the information to other file formats as well. For example, you may want to save your file as a PDF so that someone who doesn't have PowerPoint can view the presentation.

• Choose where you want to save your file.
• (Optional) Enter a new File name.

You can choose to save your presentation as any of the file types in the drop-down list.

• Select a file format.

FREE Quick Reference

Free to distribute with our compliments; we hope you will consider our paid training.

• LinkedIn-ready certificate
• Skill assessments
• Bite-sized, interactive lessons
• Saved progress

How to Save Powerpoint as PDF with Notes

While presentations and slideshows are much easier for people to view now with the popularity of online presentation software such as Google Slides and Powerpoint Online, situations can arise where you need a different format.

You might have already tried printing a Powerpoint slideshow as a PDF, but it’s possible that you need to include the speaker notes as well.

Fortunately, you can do this by changing a setting in Powerpoint. Our guide below will show you how to save Powerpoint as PDF with notes.

How to Save PPT as PDF With Notes

• Open your Powerpoint file.
• Select the File tab at the top-left.
• Choose the Save As option and select where to save the PDF.
• Give the file a name, then click the File type dropdown and choose PDF .
• Click More options .
• Click the Options button.
• Select the Publish what dropdown and click Notes pages , then click OK .
• Click Save .

Our article continues below with additional information on how to convert PPT files to a PDF document and pictures for these steps.

Deal of the Day

• HIGH-QUALITY SOUND — Powered by the Apple H1 headphone chip, AirPods (2nd generation) deliver rich, vivid sound.
• EFFORTLESS SETUP — After a simple one-tap setup, AirPods are automatically on and always connected. They sense when they’re in your ears and pause when you take them out. And sound seamlessly switches between your iPhone, Apple Watch, Mac, iPad, and Apple TV.

Last update on 2024-09-26 / Affiliate links / Images from Amazon Product Advertising API | As an Amazon Associate, I earn from qualifying purchases.

When you create a Powerpoint file you have the ability to add speaker notes to your slides. These notes can be useful to you when you are presenting your slideshow, or they can be beneficial to others with whom you share a copy of the presentation file.

Powerpoint has a couple of different ways that you can save or print your presentation. Among these options is the ability to save it as a PDF.

But when you elect to save as a PDF, the default option won’t include any speaker notes that you have added to your slides.

Fortunately you can make some changes to the settings for the PDF, and one of those changes will let you save the PDF as “Notes pages,” which will include your speaker notes under the slide.

Our guide below shows you how to save a Powerpoint as a PDF with notes.

Do you have a Powerpoint file that you would like to edit with Slides? Our tutorial on how to convert Powerpoint to Google Slides can show you how to do this.

How to Save a Powerpoint Slideshow as a PDF with Notes (Guide with Pictures)

The steps in this article were performed in the Microsoft Powerpoint for Office 365 version of the application.

Note that when you create PDF files of your Powerpoint presentations it won’t affect the original Powerpoint file. It will just convert PDF files that are copies of the slideshow.

Step 1: Open your Powerpoint presentation.

Step 2: click file at the top-left of the window..

Step 3: Choose the Save As tab at the left side of the window.

Step 4:Click inside the File name field and enter a name for the PDF, then click the drop down menu below it and choose PDF .

Step 5: Select the More options link under the file type.

Step 6: Click Options at the bottom of the save window.

Step 7: Choose the Publish what dropdown menu and select Notes pages , then click OK .

Step 8: Click the Save button.

Our tutorial continues below with additional discussion about how to convert a PPT file to the PDF format.

Related: How to Upload a PDF to Google Drive

More Information on How to Create an Adobe PDF Version of a Microsoft Office Powerpoint File

Powerpoint will then generate the PDF and save it to the location you previously selected. You can then open that file and see that each page has one slide from the presentation, and any notes for that slide are included below it.

Google Slides is another option for creating, editing, or giving a presentation . It’s also a free application, so it’s worth looking into if you have a Google Account and want to try another alternative to slideshow creation aside from the Microsoft option.

Note that you will need an application that can edit PDFs if you want to make changes to that file. Otherwise you will need to make the changes in Powerpoint then regenerate another PDF.

The Options dialog box that opens when you select Save to crate PDFs of your presentations includes a number of different non printing information and publish options that you may need for other formats of your slideshow.

This includes things like:

• Document properties
• Document structure tags for accessibility
• PDF/A compliance
• Bitmap text when fonts may not be embedded

Our tutorial continues below with questions that you may have about how to save Powerpoint as PDF with notes.

Frequently Asked Questions

How do i save a powerpoint presentation with contents.

When you save your Powerpoint presentation in any of the default Powerpoint (with the .ppt or the .ppts file extension) file types, it will automatically include all of the slide contents.

How do you save a PowerPoint with notes and audio?

If you have added audio files or recordings to your Powerpoint slides, then it’s probably pretty important that you include those audio files when you save the file. Fortunately, when you save to the Powerpoint file type, that will happen automatically. Note that Powerpoint files that include media files like this can be larger than other Powerpoint files, so you may not be able to share them through email as easily.

How do I put PowerPoint in presentation mode with notes?

You will need to click the Slide Show tab at the top of the window, then check the box to the left of Use Presenter View. You can then specify the correct monitor if you have more than one, then you can start playing the presentation by clicking the From Beginning button or pressing the F5 button on your keyboard.

How do you download PowerPoint with speaker notes in Google Slides?

You can download a Google Slides files in the Powerpoint file type by clicking the File tab at the top-left of the window, choosing the Download option, then clicking the Powerpoint option. If you have added speaker notes to your Google Slides slides, then it will include those notes by default.

How do I view PowerPoint with speaker notes?

If you don’t see your speaker notes at the bottom of the screen when you are in the Normal view in Powerpoint then you just need to click the Notes button in the status bar at the bottom of the Powerpoint window.

Can you download slides with speaker notes?

When you go to File > Download > and choose the Powerpoint option then Google Slides will include your speaker notes. If you are trying to print Google Slides with notes then you will need to go to File > Print settings and preview > then click the 1 slide with notes option.

Can you save a PPT as a PDF with notes?

Yes, the steps above provide instructions for saving a Powerpoint file as a PDF with notes. You just need to go to File > Save As > choose the PDF option, click Options, then click Options again, then choose the Notes Pages option under Publish what.

How do I export a presentation with notes?

as long as you are saving your Powerpoint or Google Slides presentation as a Powerpoint file then it will include the notes by default. If you are trying to export it as a different file type then you will need to adjust the options in Powerpoint to include Notes Pages, or you will need to change the print settings in Google Slides to a page with notes.

How do I save speaker notes?

Speaker notes are saved with Powerpoint slides by default. If you are trying to print speaker notes in Powerpoint then you need to go to File > Print > then click the Full Page Slides button and choose Notes Pages instead.

Can you print speaker notes from PowerPoint?

Yes, you can print speaker notes along with your slides. Simply go to the Print menu (either by pressing Ctrl + P or by going to File > Print) then click the Full Page Slides button and select the “Notes Pages” option under Print Layout.

Continue Reading

• How to create a check mark in Powerpoint
• How to make curved text in Powerpoint
• How to make a Powerpoint slide vertical
• How to remove an animation from Powerpoint
• How to set a picture as a background in Powerpoint

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

Share this:

Join our free newsletter.

Featured guides and deals

You may opt out at any time. Read our Privacy Policy

Related posts:

• Can I Convert My Powerpoint to Google Slides?
• How to Show Speaker Notes in Google Slides
• How to Convert Google Slides to PDF
• How to Upload a PDF to Google Drive
• How to Email a PowerPoint Slideshow: A Step-by-Step Guide
• How to Set Time for Slides in Powerpoint
• How to Check Word Count on Powerpoint 2010
• How to Copy a PDF File Into PowerPoint: A Step-by-Step Guide
• How Do I Print Just the Notes in Powerpoint 2010?
• How to Get Speaker Notes on Google Slides iPad: A Step-by-Step Guide
• How to Delete Multiple Slides in Google Slides
• How to Change the Font on All Slides in Google Slides
• How to Convert PowerPoint Notes Into PDFs: A Step-by-Step Guide
• How to Drag Slides From One PowerPoint to Another: A Step-by-Step Guide
• How to Loop a Slideshow on Powerpoint 2013
• How to Make a Powerpoint Slide Vertical in Powerpoint 2013
• Can I Convert a PDF to a Google Doc? (An Easy 5 Step Guide)
• How to View a PDF in PowerPoint: A Step-by-Step Guide
• How to Save a Slide from Google Slides as a Picture
• How to Download a Google Slides Presentation as a Powerpoint File

Save PowerPoint presentations as PDF Files

You can save the entire presentation, custom show , or just some slides to the PDF file. Animations, transitions, and sounds are not preserved in a PDF file.

PowerPoint offers different ways to save a workbook in PDF format:

• Save the presentation using Save As pane or Save As dialog box
• Export the presentation to PDF
• Save the selected slides using Save As pane or Save As dialog

Choose the one you prefer:

Save the entire presentation as a PDF file using the Save As pane

On the File tab, click Save As (or Save a Copy , if you opened a document from any non-local storage), then from the File type dropdown list, select PDF :

If needed, click the More options... link to open the Save As dialog box with additional options that control the PDF output details (see below):

Save the entire presentation , custom show , or some slides as a PDF file using the Save As dialog box

On the File tab, click Save As , then click Browse to open the Save As dialog box. In the Save As dialog box:

• Navigate to the folder where you want to save the PDF file,

• If you want to create a smaller PDF file (the file size is much smaller, but graphics quality is a bit lower), click Minimum size (publishing online) ,

In the Options dialog box:

• In the Range section, specify the slides or a custom show to include in the PDF file
• From the Publish what list, specify what exactly should be saved in the PDF file Slides , Handouts , Notes pages , or Outline view
• Select how many Slides per page should be saved
• Choose the specific data to include, such as hidden slides, comments, etc.
• In the Include non-printing information section, enable, or disable non-printing elements such as file properties
• Select compliance
• If you do not want to automatically open the new PDF file in your default PDF viewer , clear the Open file after publishing checkbox:

Export the presentation to a PDF file

On the File tab, click Export , then click the Create PDF/XPS button:

In the Publish as PDF or XPS dialog box, specify a filename and location and set some other options (see above, the same as in the Save As dialog box):

Note : XPS is another "electronic paper" format developed by Microsoft as an alternative to PDF . However, there is currently little third-party support for the XPS format.

Save specific slides in PDF format

   1.   In the Normal or Slide Sorter view, select the slides you want to save in the PDF file.

   2.   Do one of the following:

• On the File tab, click Save As , then click Browse to open the Save As dialog box.
• On the File tab, click Export , and then click the Create PDF/XPS Document button to open the Publish as PDF or XPS dialog box.

   3.   In the Save As dialog box or the Publish as PDF or XPS dialog box, click the Option... button.

   4.   In the Options dialog box:

• Set any other option you need, then click the OK button.

   5.   In the Save As dialog box or the Publish as PDF or XPS dialog box, click the Save or Publish button appropriately.

Please, disable AdBlock and reload the page to continue

Today, 30% of our visitors use Ad-Block to block ads.We understand your pain with ads, but without ads, we won't be able to provide you with free content soon. If you need our content for work or study, please support our efforts and disable AdBlock for our site. As you will see, we have a lot of helpful information to share.

Open presentations

Save presentations

• Compress PDF
• PDF Converter
• Chat with PDF
• AI PDF Summarizer
• Translate PDF
• AI Question Generator
• Delete PDF Pages
• Extract PDF Pages
• PDF Annotator
• Number Pages
• Watermark PDF
• PDF to Word
• PDF to Excel
• Word to PDF
• Excel to PDF
• Protect PDF
• Flatten PDF
• PDF Scanner
• › PPT to PDF
• › How To Convert PPT To PDF
• › How To Download a PowerPoint as a PDF

How To Download a PowerPoint as a PDF

July 16, 2024 by Hung Nguyen

Easy to use online converter to save and download PowerPoint presentations in PDF format. No registration, no watermark, no installation.

Have you downloaded a PowerPoint and want to have it in PDF format? You can easily upload it to our PPT to PDF converter, transform the document, and download your PowerPoint as a PDF in a split second. The tool is free to use without the need to create and pay for an account. Follow the guide below to get started, it won’t take more than a couple of clicks.

How To Download a Powerpoint as a PDF File for Free

Open our online PowerPoint to PDF converter.

Drag the PPT file into the box to upload it.

We’ll convert the file in a jiffy!

Continue working on your PDF or download it.

How to download a PowerPoint as a PDF for free

The benefit of downloading a PowerPoint as a PDF is that all of your content, from fonts to colors and picture placement and orientation will look exactly as you intended, regardless of who opens the file and which machine they’re using. As PDFs are universally compatible, whoever you’re sending your file to won’t need pricey software to open it and there’s no risk of content being presented differently because they don’t use the same software to open the presentation than you did to create it. When you download a PowerPoint as a PDF, all of the links to external sites are also saved within the slides.

Of course, there are other options to do this, such as opening the “Save As” dialog box within Microsoft PowerPoint and converting the PowerPoint to PDF from there. However, not everyone has access to a Microsoft Office license.

Other Free Options

Once you’ve downloaded a PowerPoint as a PDF, you can also convert your presentations to a whole bunch of other formats using Smallpdf, including Word, JPG, and Excel. You’ll find all our tools listed on our homepage . Among our many great tools, you’ll find options to annotate, compress, split, or even add an electronic signature to your PDF document. As versatile as PowerPoint presentations can be, PDF files are not dead-ends when it comes to editing. Plus, you save a lot of space on your device when you convert a PowerPoint to PDF, as the format is much more lightweight.

If you want to convert PPT to PDF offline outside of the Smallpdf website, you can. The Smallpdf Desktop App was created for you to easily view and access our tools, all in one small package—without an internet connection.

Save Files To Other Platforms

To make PDF even easier, we have integrations with some of the most popular software out there. Once you’ve converted your file to PDF, you can directly import it to Dropbox or Google Drive using our integrations. There is an icon on each toolbox for Dropbox and Google Drive, and the Smallpdf Chrome Extension from the Chrome web store lets you work on documents right in the browser!

But you can’t only export from Smallpdf to those online file storage services; you can also send PDFs to Smallpdf right from Dropbox and Google Drive with the Smallpdf Chrome Extension! No more uploading and downloading files just to convert, compress, or edit them. To enable this, go to Dropbox, right-click on any PDF file, and you should see our logo listed—all to help make PDF easy for you.

Enjoy using our platform to download those PPTs as PDFs

Related articles

Compress PNG Images Online

With Smallpdf compression, you can reduce PNG file size while preserving image quality. In this article, you’ll learn how to use this feature.

PDF Redactor: The Safe Way To Hide Sensitive Document Info

Need to hide sensitive info in a PDF? Here’s why you shouldn’t just black out the text, and what you should do instead. Plus, a free PDF redactor.

How To Add a Watermark to a PDF – 2 Free Methods

Learn how to watermark PDFs using two free methods: Smallpdf’s online tool and Mac’s Preview tool. Brand and protect your docs with this quick guide.

How to Save a PowerPoint Presentation? [PPT & Other Formats!]

By: Author Shrot Katewa

Saving a PowerPoint presentation is one of the most important things that you need to do when you are creating a presentation using PowerPoint. Unlike some of the modern web-based presentation applications, you need to make sure that you save a PowerPoint presentation when you are using an offline version!

To save a PowerPoint presentation, click on the “File” tab. Then, from the backstage view, click on the “Save” option from the left panel. Choose the location or the folder where you want to save the presentation on your computer, and click on “Save”.

In this article, we shall not only understand how to save a standard PPT or PPTx file, but we shall also take a look at how to save a PowerPoint presentation in different file formats such as a PDF, video or an image!

So, let’s get started!

1. How to Save a PowerPoint Presentation?

Once you have saved a PowerPoint presentation, you can easily save it again with just one click. Furthermore, you can also save a PowerPoint presentation in other formats. However, the process of saving a PowerPoint presentation is slightly different on Windows and on Mac.

Let’s understand the process in further detail.

1a. Saving a PowerPoint Presentation on Windows

To save a PowerPoint Presentation on Windows PC, you can follow either of the 2 simple methods.

Method-1: Using the “Save” button on Quick Access Toolbar

In the Quick Access Toolbar located at the very top of the screen, click on the “Save” icon.

The “Save” icon is located on the left side in the Quick Access Toolbar and looks like a floppy disk. Clicking on the “Save” button will immediately save the PowerPoint presentation in its current location as a “.pptx” file.

If you have opened a new presentation and you are saving it for the first time, clicking on the “Save” button will open a new explorer window. Simply navigate to the folder where you wish to save the new presentation on your computer, and click on “ Save “.

Method-2: Using the “File” tab

Another, more common method is to use the “File” tab in PowerPoint to save your PowerPoint presentation.

Here’s what you need to do –

Step 1 – Click on the “File” Tab

Another way to save a PowerPoint presentation is to use the “File” menu. You have to first click on the “File” tab located at the left corner of the menu ribbon at the top of the screen.

Step 2 – Click on the “Save” option

This will open the backstage view in PowerPoint. Now, click on the “Save” option from the sidebar on the left side of the screen. This will save the Microsoft PowerPoint as a “.pptx” file in the current location.

1b. Saving a PowerPoint Presentation on Mac

On a Mac computer, you can use the “File” menu as well to save the PowerPoint presentation.

The first step is to click on the “File” menu in the menu bar located at the top of the screen (above the PowerPoint window). This will open a dropdown menu. Click on the “Save” option from the dropdown menu to save the presentation as a “.pptx” file which is the standard format for presentations.

1c. Shortcut Keys to Save a PowerPoint Presentation

Microsoft PowerPoint also allows you to save a presentation with keyboard shortcuts. All you have to do is press the “Ctrl+S” keys on your keyboard in an open PowerPoint file. This will save the PowerPoint presentation.

1d. Best Format to Save a PowerPoint Presentation?

PowerPoint allows you to save a presentation in various different file formats! For instance, you can use the .ppt format if you wish to open the presentation file using PowerPoint 2007 or earlier. You can use .ppsx to open presentation directly as a PowerPoint Show file that opens it in the presentation mode.

In fact, there are several other formats you can save a presentation in. We shall explore how to save a PowerPoint presentation in several different formats later in the article.

However, the best format to save a PowerPoint Presentation is a “.pptx” file. This type can support all the latest as well as the older features of the PowerPoint presentation.

If you will be opening the presentation using a different software other than Microsoft PowerPoint, “.odp” is the best format. For printing, make sure to save the PowerPoint presentation as a PDF. That said, .pptx file format can help serve these purposes too.

2. How to Save a PowerPoint Presentation as PDF

Saving a PowerPoint presentation in PDF format is the suitable method for printing out your presentation. To save the PowerPoint presentation as a PDF file, follow the 4 easy steps.

Step-1: Click on the “File” Tab

First, click on the “ File ” tab in PowerPoint to open the back stage view of PowerPoint.

Step 2 – Click on the “Save As” option

In the menu ribbon located at the top of the screen, click on the “File” tab. In the “File” menu, click on the “Save As” option from the sidebar on the left side of the screen.

Step-3: Click on the “PDF (*.pdf)” option

In the “Save As” screen, click on the box that shows “PowerPoint Presentation (*.pptx)” . This will open a dropdown menu. Click on the “PDF (*.pdf)” option from the dropdown menu.

Step-4: Click on the “Save” button

Now all you have to do is click on the “Save” button beside the box to save the PowerPoint presentation as a PDF file (as shown in the image in step 2).

3. How to Save a PowerPoint Presentation as a Video?

In Microsoft PowerPoint, you can also save a presentation as a video. This allows you to play the presentation slides as a video rather than a slide show.

3a. On Windows

To save a PowerPoint presentation as a video on a Windows PC, follow the 3 easy steps.

Step-1: Click on the “File” tab

The first step is to open the “Save As” screen. To do so, click on the “File” tab in the menu ribbon. In the “File” menu, click on the “Save As” option.

Step-2: Choose the “.mp4” file format from the “Save As” tab

The next step is to click on the “Save As Options” box. It is the second box on the right side of the “Save As” screen. In the dropdown menu, click on either the “MPEG-4 Video (*.mp4)” option or the “Windows Media Video (*.wmv)” option.

Step-3: Click on the “Save” button

The final step is to click on the “Save” button (as indicated in step 2 above). It is located on the right side of the “Save As Options” box. This will save your PowerPoint presentation as a video.

To save a PowerPoint presentation as a video on a Mac device, follow the 3 simple steps.

Step-1: Click on the “Export” option

In the menu bar at the top of the screen, click on the “File” option. In the “File” dropdown menu, click on the “Export” option. This will open a dialog box.

Step-2: Click on the “File Format” box

In the dialog box, click on the “File Format” box. This will open a dropdown menu. You can click on either the “MP4” option or the “MOV” option as you prefer.

Step-3: Click on the “Export” button

In the dialog box, you can also click on the “Quality” option to select the quality of the video. Once you are satisfied with the selections in the dialog box, click on the “Export” button at the bottom (as shown in the image in the previous step). This will save the presentation as a video.

4. How to Save a PowerPoint Presentation to Open in Slideshow Mode?

Microsoft PowerPoint allows you to save the PowerPoint presentation as a “PowerPoint Show” file. This opens directly as a slideshow. To save a PowerPoint presentation to open in slideshow mode, follow the 2 easy steps.

In the open PowerPoint file, click on the “File” tab from the menu ribbon which is located at the top of the screen. In the “File” menu, click on the “Save As” option.

Step-2: Click on the “PowerPoint Show (*.ppsx)” option

In the “Save As” screen, click on the “Save As Options” box which shows “PowerPoint Presentation (*.pptx)” . This will open a dropdown menu. Click on the “PowerPoint Show (*.ppsx)” option.

Now all you have to do is click on the “Save” button to save the PowerPoint presentation to open as a slideshow.

5. How to Save a PowerPoint Presentation as an Image?

In Microsoft PowerPoint, you can save the presentation as an image in five different formats: “Animated GIF Format (*.gif)” , “JPEG File Interchange Format (*.jpeg)” , “PNG Portable Network Graphics Format (*.png)” , “TIFF Tag Image File Format (*.tif)”, and “Scalable Vector Graphics Format (*.svg)” .

To save your presentation as an image, follow the 3 simple steps.

Step-1: Click on the “Save As” option from the “File” tab

The first step is to click on the “File” tab in the menu ribbon. Then click on the “Save As” option from the “File” menu.

Step-2: Select your preferred image format

In the “Save As” screen, click on the “Save As Type” box which is the second box in the right column. From the dropdown menu, click on your preferred image format from the five available formats.

Now all you have to do is click on the “Save” button (as shown in the image in step 2) beside the “Save As Type” box. This will save your presentation in a folder containing each slide as a separate image file.

6. How to Save a PowerPoint Presentation as a Template?

A PowerPoint template is a predesigned presentation that you can edit to add your own content. To save a presentation as a template, follow the 3 easy steps.

The first step is to click on the “File” tab in the menu ribbon. Then click on the “Export” option from the sidebar in the “File” menu.

Step-2: Click on “Change File Type”

Now you have to click on the “Change File Type” option. Under the “Presentation File Types” group in the right column, click on the “Templates” option. Then click on the “Save As” button at the bottom of the screen.

In the “Save As” dialog box, you will see that the “Save as type” box shows the “PowerPoint Template” format. Now all you have to do is click on the “Save” button.

7. How to Save PowerPoint Presentation as Google Slides?

Microsoft PowerPoint does not offer any feature to upload a presentation to Google Slides directly. However, Google Slides does offer you an option to upload your PowerPoint presentation and save it in Google Slides!

Step-1: Save Your PowerPoint Presentation

The first step is to save your PowerPoint presentation using any method described in the section 1 of this article.

Make sure that you note down the location of the folder in which you have save the PowerPoint file.

Step-2: Click on the “Open file picker” option in Google Slides

Now, the next thing you need to do is open your Google Slides account by visiting slides.google.com . If you aren’t logged in, make sure you sign in with your account credentials.

Next, you will be presented with Google Slides home screen (as shown in the image above). In Google Slides, click on the “Open file picker” icon which looks like a folder. This will open the “Open a file” dialog box.

Step-2: Click on “Upload”

In the “Open a file” dialog box, click on the “Upload” tab.

From your “File Explorer” window, drag and drop the PowerPoint presentation in the dialog box. Now the presentation will automatically open in Google Slides.

Also Read – How to “ Make a Copy of a Google Slides Presentation ” and how to “ Share a Google Slides Presentation Correctly ” with others!

You can also click on the “ Select a file from your device ” button (blue button in the center of the screen). This will open the file explorer window. Navigate to the folder in which you have saved your PowerPoint presentation, and click on “OK”. This will open and save the presentation file in Google Slides.

8. How to Save a PowerPoint Presentation to a Flash Drive?

To save a PowerPoint presentation on a flash drive or any external device, follow the 3 simple steps.

In the menu ribbon located at the top of the screen, click on the “File” tab. In the “File” menu, click on the “Save As” option.

Step-2: Click on “Browse”

In the “Save As” screen, click on the “Browse” option which is the last option in the left column. This will open the “Save As” dialog box. In the sidebar on the left of the dialog box, click on the external disc.

Now all you have to do is click on the “Save” button at the bottom of the dialog box to save the PowerPoint presentation on the flash drive (as shown in the image in step 2).

9. How to Save a Copy of a PowerPoint Presentation?

The “Save A Copy” feature of Microsoft PowerPoint allows you to save changes in your presentation in a copied file without changing the original file.

Check out my article to learn detailed steps on how to save a copy of a PowerPoint presentation .

10. How to Save a Read-Only PowerPoint Presentation?

The “Read-Only” feature of Microsoft PowerPoint allows you to protect your PowerPoint presentation .

Using this feature, you can share your presentation with others without giving them the access to change your presentation. To save a read-only PowerPoint presentation, follow the steps mentioned below –

The first step is to click on the “File” tab in the menu ribbon. From the sidebar in the “File” menu, click on the “Info” option.

Step-2: Click on the “Protect Presentation” button

The next step is to click on the “Protect Presentation” option in the “Info” screen. This will open a dropdown menu. Click on the “Always Open Read-Only” option from the dropdown menu.

Step-3: Click on the “Save” option

Now all you have to do is save the presentation. To do so, click on the “Save” option in the sidebar right under the “Info” option. Alternatively, you can press the “Ctrl+S” keys on your keyboard.

If you have received a presentation that opens only in the read-only mode, but you don’t know how to work with it, check out my other article on “ How to Edit a Presentation in Read-Only Mode “.

11. How to Save a PowerPoint Presentation Without Notes?

When saving a PowerPoint presentation, you might want to remove the speaker notes. To do so, all you have to do is follow the 5 quick steps.

In the menu ribbon, click on the “File” tab. Then click on the “Info” option from the “File” menu.

Step-2: Click on “Check for Issues” on the “Info” tab

In the “Info” option, click on the “Check for Issues” button. Then click on the “Inspect Document” option from the dropdown menu. This will prompt a dialog box.

Step-3: Click on the “Inspect” option

In the “Document Inspector” dialog box, scroll all the way to the bottom and make sure the “Presentation Notes” option is selected. Then click on the “Inspect” button at the bottom of the dialog box.

Step-4: Click on the “Remove All” option

Once the inspection results are shown in the “Document Inspector” dialog, scroll to the bottom again to find the “Presentation Notes” option. Then click on the “Remove All” button at the right side of the “Presentation Notes” option.

Now all you have to do is click on the “Close” button at the bottom of the dialog box to finish the process.

Step-5: Click on the “Save” option

The final step is to click on the “ Save ” option in the sidebar of the “File” menu to save the presentation without notes. You can alternatively press the “Ctrl+S” keys on your keyboard.

12. How to Save PowerPoint Presentation Directly in Microsoft Teams?

If you are delivering a PowerPoint presentation to an audience using Microsoft teams, you can easily share a PowerPoint deck with your audience in the following steps –

• First, open the Microsoft Teams application and login to the meeting.

• On the “ Meeting Controls ” menu available in the top part of your meeting screen, locate the “ Share Content ” option.
• Click on the share content button. This will show the most recent PowerPoint files that you opened. You can either choose to click on one of the files visible. Alternatively, scroll down on the right panel and click on the “ Browse my computer ” option.

• This will open a new file browser window. Navigate to the respective location where your PowerPoint presentation is saved, click on it to select it. Then, click on “Open” to open the presentation in Microsoft Teams.
• The presentation will open by default in the presenter mode and shared with the audience of the meeting.

13. How to Enable Autosave in PowerPoint Presentation?

The autosave option is only available if you are using the Microsoft Office 365 version of PowerPoint . Other than that, you will have to manually save the PowerPoint file in all other versions.

You can autosave the PowerPoint presentation to the OneDrive cloud, and also autosave recovery files. To enable autosave in PowerPoint presentation, follow the 4 simple steps.

Step-1: Click on the “AutoSave” button

To simply turn on autosave in the OneDrive cloud for the PowerPoint presentation, all you have to do is click on the slider beside the “Autosave” option.

It is located in the left corner of the Quick Access Toolbar at the top of the screen.

Step-2: Click on “Options”

To access more autosave options, click on the “File” tab in the menu ribbon. Then click on the “Options” option which is the last option in the sidebar in the “File” menu. It will open a dialog box.

In the “PowerPoint Options” dialog, click on the “Save” option from the sidebar located on the left side. Now you can enable your preferred autosave options in the “Save presentations” section.

Click on the “Autosave OneDrive and SharePoint Online files by default on PowerPoint” for auto-saving on the cloud. You can also select how often the auto-recovery copy is saved by clicking on the box at the right side of the “Save Autorecover information” option.

Step-4: Click on the “OK” button

Now all you have to do is click on the “OK” button at the bottom of the “PowerPoint Options” dialog box to enable your autosave preference (as shown in the image in step 2).

Credit to Cookie_studio (on Freepik) for the featured image of this article (further edited).

PDFelement: PDF Editor, Scanner

Edit, Convert, Annotate PDF

• PDFelement for Windows
• PDFelement for Mac
• PDFelement on Mac App Store
• PDF Reader for Windows
• PDFelement for iPhone/iPad
• Get from App Store
• PDFelement for Android
• Get from App Google Play
• PDF Scanner for iPhone

Cloud & SDK

• PDFelement Cloud
• PDFelement Pro DC
• PDFelement SDK

Online PDF Tools

• PDF to Word
• Compress PDF
• Word to PDF

Educational Users

• Annotate PDF
• Combine PDF

Personal Users

• Convert PDF
• Organize PDF

Professional Users

• eSign PDFs Legally
• Extract Data from PDF
• Password Protect PDF

PDF Solutions for

• Chat with PDF
• AI PDF Summarizer
• AI PDF Translator
• AI Grammar Checker
• AI Content Detector
• AI Rewrite PDF
• Explain PDF with AI
• Add Bookmarks to PDF
• Explain PDF
• Mac Software
• OCR PDF Tips
• Online PDF Tips
• Edit PDF like Word
• PDF Converter Tips
• PDF Compressor Tips

Why PDFelement

• Customer Stories
• PDF Software Comparison
• Contact Support
• PDFelement for iOS
• InstaScan for iPhone

Explore More

• Upgrade Get the best price to upgrade to the latest PDFelement 11.
• Reviews See what our users say.
• Free PDF Templates Edit, print, and customize free templates.
• PDF Knowledge PDF-related information you need.
• Download Center Download the most powerful and simple PDF tools.
• Download Download Pricing Pricing

How to Save PowerPoint as PDF

Margarete Cotty

2024-09-19 14:15:45 • Filed to: Convert PowerPoint • Proven solutions

PowerPoint enables you to make stunning slides that you could end up being very easily presented and shared. Nevertheless, to talk about these types of document sharing across other operating systems it is recommended to save PowerPoint as PDF . This article has defined four different methods on how to save PPT as PDF file with Wondershare PDFelement - PDF Editor Wondershare PDFelement Wondershare PDFelement .

Method 1: How to Save PowerPoint as PDF

The actual Portable File Format (PDF) keeps probably the most flexible systems for just about any record structure. As a result, it's utilized by an incredible number of customers to talk about as well as store information every single day throughout various software programs and hardware products. It is just sensible to save PowerPoint as PDF. This conversion can be done by various methods which are defined below.

Step 1: Import the PowerPoint File

After opening the program, choose "Create PDF" button on the main window. Choose your PowerPoint document in the new window and click "Open" to upload. Then your PowerPointed files will be opened as a PDF.

On the other hand, drag the file for conversion to the application window and drop it in there. The rest of the work would automatically be done by PDFelement which includes detection of the file, uploading, and conversion.

Step 2: Save PPT as PDF

Once you have open the PowerPoint in PDFelement, conserve the brand new PDF document through navigating towards the "File" tab, after that "Save As" and identify by naming your document properly. There, you have saved the PPT as PDF successfully. Your PowerPoint demonstration has been effectively saved as a PDF file document inside your PC.

Method 2: How to Save PowerPoint as PDF

The second method of saving PPT as PDF can be done by clicking on the home window where you will find the second option of "From File".

Step 1: Click "From File"

Once you open the program, you can click the "From File" button under the "Home" tab.

Step 2: Save PowerPoint as PDF

In the new window, select the PowerPoint File and click "Open". This will automatically save the PowerPoint file as a PDF document. And the PDF document will be automatically open in PDFelement. You can just save it to your computer.

Method 3: How to Save PowerPoint as PDF in Batches

If you have lots of PowerPoint files to be saved as PDF files, then there is another very efficient method that can help you do your job as simple, easy and fast as possible.

In this method, you don't have to save each and every file one by one into PDF. You got to select a bunch of PPTs to be saved as PDF instead. Following is the step by step tutorial as to how to save PowerPoint as PDF in batches

Step 1: Click "Combine Files"

As soon as you launch PDFelement, you see "Combine Files" button under the "Home". Then, you have to combine all the required PPTs into one location. This practice saves you from saving each and every PPT one by one.

Step 2: Add Files

The next step is to add PowerPoint files so that they can be changed into PDF files all in one go. In this step, you have to "Drag and drop your files" in the specified location. Thus, you have to add all the required PPTs to be saved as PDF files here. So, now all the PPTs have been added here.

Step 3: Save PPT as PDF

Once you have added all the required PPTs in one location, the next step is to save them into PDF files and then save them as per your preferences. You can save them using the utility "Save As" in the folder of your choice. This method has been specifically designed to help you save on your time and energy by letting you save the required multiple PPTs into PDF files as a bunch and not separately one by one.

Now all the concerned PPTs have been combined together to be saved as PDF files.

PDFelement is an amazing PDF tool that facilitates the professionals working with PDF files. It helps you create and edit very efficient PDF files and documents almost in no time, in a manageable budget and above all with perfect security. It is fully capable of performing the following operations:

• It can open, view, save, print and edit PDF files.
• It can add, remove, edit, resize and rotate graphical data within the PDF format.
• It can apply password and permissions to the PDF documents.
• It can convert PDF files into different utilities like Word, HTML, text and all image files.
• It can create an intuitive interactive form and recognize form field accordingly.
• It can extract the required data from the interactive PDF forms and then export them using CSV format.
• It can help you approve and sign into documents digitally.
• It can unlock PDF text content within the images using OCR tool.
• It can save your time and energy by converting, extracting and applying Bates number and watermark on the concerned data.

PDFelement is fully capable of speeding up your documentation job of using PDF files in the most efficient way. It can provide an intuitive user interface to the user with utilities such as a navigation panel, toolbar, work area, etc.

Method 4: Save PowerPoint as PDF Using Microsoft PowerPoint

If you are working on Windows and are using PPTs for presentations and want to save the specific slides as PDFs, then you can follow the method detailed below. If you are working on a PPT slide and want to save that particular slide as PDF, then, under Range, select the Current slide.

In case, there are multiple slides to be saved as PDFs, then click Slides (s), now, put the specific slide number according to the range in From and To boxes. The action will save the specified PPTs as PDFs.

Besides, if you want to specify a particular range of slides that you want to appear in Slides per page, you can do that by simply entering the particular range in Slides per page dropdown box. But, keep in mind that you have to modify the horizontal or vertical order accordingly.

Free Download or Buy PDFelement right now!

Buy PDFelement right now!

chief Editor

Speak Your Mind

Related articles.

• How to Export PDF to PowerPoint
• How to Convert PDF to PowerPoint
• How to Convert PDF to Voice - Updated
• How to Save Powerpoint as PDF With Notes
• How to Convert PPT to PDF Without Changing Font

• PDF Tools     PDF Editor Create, edit or convert PDF   PDF Converter Convert from/to PDF offline
• Partner     Affiliate Earn high commission   Reseller Join EaseUS reseller program
• Resources   Change PDF Page Size Remove Signature from PDF Remove Password from PDF Convert EPUB to PDF
• Support     Support Center Guides, License, Contact   Download Download installer   Chat Support Chat with a Technician   Pre-Sales Inquiry Chat with a Sales Rep

EaseUS PDF Editor

All-in-one PDF editing software to create, convert and manage PDF files easily.

• Convert PDF files to Excel, Word, PowerPoint, images or vice versa
• Easily merge, split, insert, extract, delete pages from PDF documents
• Edit, compress, encrypt, sign, OCR, annotate PDF files with ease

How to Save Powerpoint as PDF With Multiple Slides per Page [Simple Tutorial]

Crystal Chen updated on Mar 19, 2024 | Home > PDF Knowledge Center | min read

Why save PowerPoint as a PDF with multiple slides per page? The reason to perform such an action is generally to preserve the formatting of the presentation, as PDF files are figuratively known to withhold the formatting of a file. Thus, you seek to convert your PPT or  PPTX to PDF for managing the presentations for your office or other professional necessities.

This article is based on providing you with a guide on how to save PowerPoint as PDF with multiple slides per page, which will be covered for Windows and Mac users simultaneously.

How to Save PowerPoint as PDF With Multiple Slides per Page on Windows

Starting our discussion with Windows users, we shall be introducing WPS Office which can be implied for this case. It will provide a simple and effective guide to saving PowerPoint as a PDF with multiple slides per page so that you do not lose the formatting of the PPT file created on your Windows PC. Let's see more details below.

While we seek more tools that can be used within the Windows computer to save PowerPoint as PDF with multiple slides per page, we come by WPS Office, an exemplary tool that presents this solution. While it is available on Windows and many other renowned systems, it provides a simple process of converting a presentation into PDF, (or a PDF to PPTX ), thus, saving up the formatting of the PPT. 

As you look deep into the tool, you will find it a lightweight, handy option for managing your documents. Although it supports many file formats, its impressive compatibility is worth a while. If you seek to know how to save PowerPoint as PDF with multiple slides per page using WPS Office, look ahead into the steps:

Step 1. As you have opened the PDF file on WPS, click the "Print" button present on its toolbar. If not, you can use the shortcut key of "CTRL + P" to access the print menu.

Step 2. Navigate to the "Print what" section in the dialog box and change the option to "Handouts." Following this, you must set the "Slides per page" value to 4 in the settings. Set the "Order" to "Horizontal" or "Vertical" in the printing parameters, as desired.

Step 3. You can use the "Preview" button to view the results prior to printing the document. If you are satisfied, select "OK" and proceed to set the location for the printed file. Tap "Save" to successfully print the PowerPoint as a PDF.

How to Save PowerPoint as PDF on Windows

The great tool on our radar comes to be the all-in-one PDF editor, EaseUS PDF Editor . This Windows tool provides a complete set of PDF tools that can help you manage your PDF documents with ease. EaseUS PDF Editor allows converting PowerPoint files into PDFs without putting up effort. Now click here and download this great PDF converter.

 Free Download Windows 11/10/8/7

With high-quality results packed up during the conversion, it also allows you to edit the file once it is converted. The extra authority to make changes in the PDF makes it a great option when you seek to transform your presentations into solid documents. EaseUS PDF Editor is known for offering a wide range of free features, unlike many other PDF editing tools in the market.

• Free OCR software to scan documents to searchable and editable text
• Add or delete the pages within a PDF document easily
• Digitally sign your PDF file to protect it
• Add a watermark of your choice within the converted presentation
• Convert PPT, HTML, Excel, and Docx to PDF
• Enjoy detecting and converting more than 29 different languages
• Automatic and quick to convert files
• Keep file's quality when converted to PDF as in the PPT format

Steps to Use EaseUS PDF Editor to Convert PPT to PDF :

Step 1. Launch EaseUS PDF Editor and click "Create". Then, import the file you want to convert. It could be a file in doc, docx, ppt, pptx, xls, xlsx, dxf, dwg, jpg, png, or jpeg formats.

Step 2. After importing, EaseUS PDF Editor will convert it directly to a PDF file. And you can edit it as you like. After editing, click "File" > "Save as" to export the PDF file to your computer.

How to Save PowerPoint as PDF Normally on Mac

While Windows users can enjoy saving their PowerPoint files as PDFs with various tools, Mac users can have the same experience. We have outlined some impressive solutions that you can follow to save your PowerPoint file as a PDF with normal techniques on Mac.

How to Save PowerPoint as PDF on Mac

PowerPoint is a usual format for creating and designing presentations; however, you might have to face some issues. Firstly, you can't share PPT presentations for review with those who don't have a compatible viewer.

1. PowerPoint

The first option that can come to mind is Microsoft PowerPoint itself. Rather than going for other third-party options, you can use the tool itself to convert the PPT files into PDF documents. Microsoft PowerPoint is designed to feature a system of creating presentations to perfection. While it caters to many professional requirements, the latest version of this tool comes with many accessible tools that enhance the experience of making presentations.

While saving a presentation, you can consider exporting it as a PDF document from PowerPoint directly. If you wish to know how you can normally save a PDF using PowerPoint on Mac, you must look into the simple steps:

Step 1. You need to open the presentation to be converted and click on the "File" tab on the top. Select "Export" from the drop-down menu to lead to the next window.

Step 2. On the next window, specify the name and destination of the file. You must change the "File Format" of the presentation to PDF in the available list and click "Export" to save it as a PDF.

Mac users can have a dedicated experience saving their presentations as PDFs on Keynote. This built-in tool provides the necessary functions that can be used to manage different presentations. It covers all primary presentation tools that can enhance them to perfection.

However, Keynote can also export the presentations directly to a PDF document. With a proper procedure for performing the task, it provides different customized layout settings that can be defined while saving the presentation as a PDF.

To understand how it is done, let's look into the featured steps to understand the complete process of converting a presentation into a PDF:

Step 1.  Launch Keynote on your Mac and import the PowerPoint presentation you want to save as a PDF document. On selecting the document, click "Open" to lead to the next window.

Step 2. As the presentation opens, proceed to the "File" tab on the top menu and select "Export To" from the drop-down menu. Proceed to select "PDF" from the protruding menu against it.

Step 3.  The next screen presents you with different layout settings that you can define for your PDF document. Once done, click on "Next…" to save the name and location of the PDF file. Once set, tap on "Export" to conclude the process successfully.

This article has covered a detailed overview of how to save PowerPoint as PDF with multiple slides per page on Windows and Mac. With the right set of tools to work with, you can execute this procedure in no time.

Also, if you just want to save PowerPoint as a PDF on Windows, EaseUS PDF Editor may be your best choice. Every tool is distinctive from the others, so you should be careful in selecting the tool for this purpose.

FAQ on How to Save Powerpoint as PDF With Multiple Slides per Page 

One might have multiple questions while changing the format of their presentation. To answer some of the questions, we have highlighted them as follows:

1. How do I convert PowerPoint to PDF in bulk?

If you wish to convert multiple PPT files to PDF, you can upload more than one file within EaseUS PDF Editor, as it offers batch conversion.

2. Why can't I save my PowerPoint as a PDF?

The reason why you cannot save PowerPoint as a PDF is because of file restrictions. There is a clear chance that the author of the PPT might have restricted the conversion or editing of the file, which is why it cannot be converted.

3. How do I combine slides into one page?

To combine slides into a single page, you can lead to the "Print" tab of PowerPoint and change the layout of the presentation to multiple slides on a single page. Furthermore, you can consider using EaseUS PDF Editor to manage your presentations and convert them in the required manner.

About the Author

Crystal Chen

I'm glad you can find my post. I hope my article can help you a lot. If you have any questions, please feel free to contact me!

Read full bio

You May Be Also Interested in

Adobe Convert Word to PDF and Its Alternatives [New in 2024]

How to Do a Presentation with PDF Document

How to Edit a PDF in Google Drive [Easy Steps]

Success, thanks for submitting!

• Refund Policy
• Terms & Conditions
• Do Not Sell

Copyright © 2004 - 2023 EaseUS. All rights reserved.

Insert PDF file content into a PowerPoint presentation

Content from a PDF file might be what you need for your presentation, but it’s not as easy to get content out of a PDF file as it is from many other document types. There are two options, which depend on how you want to use the PDF content:

To show content from a PDF on a slide     Take a picture of the part of a PDF that you want, and paste it on your slide.

To keep a PDF file as a support document for your presentation     Insert the entire PDF into the presentation as an object that you can open and view during your presentation.

Note:  Inserting PDF content is not possible when editing a presentation in PowerPoint for the web. You need a newer version of PowerPoint to follow these steps.

Insert PDF file content as a picture

Open the PDF that you want to insert a picture of, and then switch to PowerPoint.

Do not minimize your PDF window, and make sure it's the last window you have open before moving to the next step.

Make sure everything that you want to capture as a picture is visible in your PDF window. You may need to decrease the zoom level in your PDF to see everything you want to capture.

In PowerPoint, select the slide that you want to add the content to, and then, go to  Insert  >  Screenshot .

Note:  Depending on your window size, the Screenshot button may appear different.

Your PDF file should be the first thumbnail image in the Available Windows list.

Below the thumbnail images, select Screen Clipping . PowerPoint minimizes and shows the window with the PDF file.

When you stop dragging, the selected area appears on the PowerPoint slide as a picture. You can move it, resize it, crop it, and format it as you like by selecting it and using the Picture Tools Format tab.

Insert a PDF file as an object

Make sure the PDF file that you want to insert is not currently open on your computer.

In PowerPoint, select the slide that you want to add the file to, and then select Insert > Object .

In the Insert Object box, select Create from file , and then enter the PDF file location; or select  Browse , find the PDF file, and then select OK .

This makes the PDF file part of the presentation file. The quality of the PDF file is reduced with this method, but you can open the full PDF file by double-clicking the image when viewing or editing in Normal view.

Note:  If you receive an error when trying to insert your PDF file as an object, make sure you do not have the PDF file open.

Open the PDF from a Slide Show

To open the inserted PDF file during a Slide Show, attach an action to it.

In Normal view, on the slide with the PDF file, select the PDF file’s icon or image, and then on the Insert > Links > Action .

In the Action Settings box, select the Mouse Click tab if you want to open the PDF with a click, or the Mouse Over tab if you want it to open when you move the pointer over the PDF file icon.

Select Object action , and select Open in the list.

Top of Page

Insert a vector graphic instead

Microsoft 365 subscribers can insert scalable vector graphics (.svg files) in PowerPoint. For details, see Edit SVG images in Office .

Save PowerPoint presentations as PDF files

Insert a screenshot or screen clipping

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.