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11 Free Task List Templates in Excel & ClickUp

Praburam Srinivasan

Growth Marketing Manager

July 18, 2024

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If you often struggle to stay on top of work tasks , personal responsibilities, and the never-ending to-do lists life keeps throwing at you, don’t worry—you’re not alone. While excelling at work while maintaining a fulfilling personal life is a major puzzle for many professionals, it can be pieced together if you equip yourself with the right tools.

The humble task list is a simple yet remarkably useful tool to boost productivity and regain control of your personal and professional commitments. It provides a clear roadmap of what and when needs to be accomplished, helping you manage time wisely and prioritize tasks effectively. 📑

To be practical, a task list needs a well-structured format, but making one from scratch can be yet another responsibility.

Fortunately, there’s a wealth of outstanding blueprints available for free. In this article, we’ll introduce you to 11 of the finest task list templates to revolutionize how you manage your daily responsibilities.

What Is a Task List Template?

What makes a good task list template, 1. clickup daily task list template, 2. clickup calendar to do list template, 3. clickup work to do template, 4. clickup task management template, 5. clickup simple to-dos template, 6. clickup simple task management template, 7. clickup activity list template, 8. excel prioritized to do list template by vertex42, 9. excel task list template by teamgantt, 10. excel daily task tracker template, 11. google sheets task list template by goodocs, task list templates: overview, checkmate your tasks with the best task and to do list templates.

A task list template is a pre-designed framework for efficiently listing, prioritizing, organizing, and tracking tasks or activities. It comes in various forms, from simple to complex, and can be used for professional and personal purposes.

These templates typically include essential components such as task names, descriptions, due dates, and status indicators. Some may offer additional attributes like priority levels , task dependencies, and categories to further improve task management and prioritization.

Task list templates provide a systematic approach to managing your daily schedule , coordinating complex projects, or organizing team assignments. They help you track responsibilities and ensure crucial tasks are completed on time, promoting accountability and transparency.

What makes them even more valuable is their flexibility —they can be tailored to fit your specific requirements, whether you’re managing a client project or throwing a birthday party. ⏳

When it comes to task organization, there is no one-size-fits-all solution. However, you should ensure that your task list template has the following qualities:

• Clarity : Task names and descriptions should be concise and unambiguous, ensuring that users can quickly understand what needs to be done
• Organization : The template provides a logical structure for listing tasks, often in a sequential or prioritized manner
• Flexibility : Users should be able to customize it to suit their specific personal or professional requirements 
• Due date management : It allows for setting due dates or deadlines, helping users track time-sensitive responsibilities and prioritize work accordingly
• Status tracking : Good templates include status indicators or checkboxes that allow users to mark tasks as incomplete, in progress, or completed
• Reminders and notifications : To help users stay on top of upcoming tasks or overdue items

11 Free Task List Templates to Track Assignments in 2024

In this curated collection, we’ve handpicked the top 11 task and to-do list templates in Excel and ClickUp .

Each is expertly designed to address specific needs and elevate your task management experience. They’re also easy to use, customizable, and completely free. 🆓 

The ClickUp Daily Task List Template is your partner in organizing everyday tasks , from the most routine to critical. It empowers you to take charge of your day by setting goals, assigning deadlines, categorizing tasks, setting up reminders, and prioritizing work.

The best part? It’s highly customizable , allowing you to tailor it to your needs and preferences. 

With this template, you have the power to take your task organization to the next level through Custom Fields. You can organize tasks according to particular categories such as type, location, or any other relevant criteria, which makes it simpler to visualize and arrange your workload.

Easily track and maintain streaks with customizable attributes for effective daily task management. ✅

Use the template’s List view for a detailed display of your to-do items, switch to the Kanban view to easily manage task statuses, or pick the Table view if you prefer a spreadsheet-like format. You can also integrate this template with your existing task management tools , ensuring it harmonizes effortlessly with your daily workflow.

If you’re looking to master your work hours, expectations, and goals with precision, the ClickUp Calendar To Do List Template has your back. It’s not just a calendar; it’s a powerful organizational tool offering a holistic view of your weekly, bi-weekly, or monthly duties.

Use it as a clear roadmap to plan and prioritize all your tasks based on your role and responsibilities or as your go-to weekly task list template for multiple projects. 🗓️

What makes this template extra convenient and functional are its custom views. Imagine having an entire week ahead filled with meetings. The Meeting Request view gives you a quick overview of all your upcoming appointments, the associated tasks, and their deadlines. This ensures you’re always well-prepared and firmly in control of your commitments.

Now, picture working in a team where tasks are assigned based on roles. The By Role view helps you sort tasks according to who’s responsible for them. It makes task delegation a breeze and promotes accountability by ensuring everyone knows what they need to do and when.

Lastly, there’s the Schedules view . It’s like a visual map of your day or week, laying out tasks chronologically. This helps you plan your time effectively by allocating slots for tasks, meetings, and even short breaks. It’s all about staying on top of things and making the most of your precious time.

You can also track task progress with Custom Statuses like Open and Complete and categorize tasks using Custom Fields such as Category, Resources, Productivity Level, and Role.

With the ClickUp Work To Do Template , you can effortlessly prioritize tasks by importance, effort, or urgency, ensuring you stay focused on what matters most. Organize projects into lists, complete with their related tasks, subtasks, and associated due dates, so you’re always on top of deadlines. Plus, you can visually track your progress through intuitive Kanban boards or Gantt charts. 

This template offers three distinct views tailored to your needs:

• Weekly To Do List Calendar
• Monthly Calendar

In the Task List view, you’ll find a comprehensive list of activities organized by their completion status, be it daily, weekly, or monthly. You can track additional details on the right side of the template, such as task status, due dates, and priority. Plus, the Task Type field allows you to specify the department responsible, adding a touch of accountability to your task management. 💼

The Calendar views are where the magic happens. Use the simple drag-and-drop editor to schedule or reschedule tasks , creating a visual roadmap for your work.

The ClickUp Task Management Template is your ultimate solution for staying organized and efficiently tackling tasks, no matter the project’s goals. This template takes the information you enter and automatically groups it by priority, department, or task status. With pre-built Custom Fields , you’ll have a quick snapshot of task ownership and expected completion dates, ensuring transparency and clarity. 🌞

Your team can use the template’s List view to meticulously organize task details, such as ownership and deadlines, akin to an advanced to-do list . Project tasks are sorted into three main Lists — Action Items , Ideas, and Backlog—allowing you to find the information you need effortlessly. 

Meanwhile, the Board view empowers you to plan and prioritize the most important tasks by arranging sticky notes on a Kanban board. The Box view offers insights into work distribution, aiding intelligent task assignment, while the Calendar view simplifies scheduling with a user-friendly drag-and-drop interface.

Introducing the ClickUp Simple To-Dos Template , where effectiveness meets simplicity. This template offers a straightforward approach to task management without unnecessary complications or distractions. 🎯

Start with the List view as your master task list, where columns display essential details like assignees, due dates, priority tags, and comments. The status column provides a dropdown menu with customizable categories, such as Blocked, Complete, In Progress, and To Do.

Want an overview of all your tasks? Turn to the All Tasks view.

Need to prioritize? The Prioritized Tasks view has you covered.

Make your tasks more informative by including subtasks, checklists, and attachments. Experiment with various views like Board and Gantt, and refine your task display using filters to find the best fit for your workflow.

Tired of struggling to remember your daily tasks and appointments? The ClickUp Simple Task Management Template is designed to simplify not only work-related activities but also everyday responsibilities like cleaning, vacuuming, or going to the gym.

The to-do list template includes a basic list format for visualizing personal or professional tasks categorized as To Do or Complete. 

This task management template provides a clear structure for adding your daily tasks , complete with labels for due dates, priorities, and task statuses. It’s your key to structuring your day and staying on top of tasks, no matter their size or significance.

You’ll find a range of views, including List , Board, and Doc , allowing you to approach your tasks in a way that best suits your workflow. Its powerful customization options set this template apart—add fields, prioritize tasks, and easily set up reminders .

The ClickUp Activity List Template can transform the chaos of your to-dos into a well-organized and efficient system. It’s a versatile template that covers everything from creating to-do lists and checklists to managing project timelines and sprints. With this template, you can organize all your activities in one place, making it easy to prioritize and plan them with precision. 🙌

Use the template’s Custom Fields to: 

• Specify project name
• Assign tasks to a project manager
• Track completion progress

What’s even more convenient is that this template structures activities and secondary tasks as subtasks , allowing you to provide in-depth details for each one, including dependencies between activities. It’s a comprehensive solution for effective activity management and project planning , simplifying complex tasks and ensuring your projects run smoothly.

Excel enthusiasts, here’s a handy tool for your task management needs: the Excel Prioritized To Do List Template by Vertex42. This template simplifies the collection, evaluation, and tracking of your day-to-day tasks. It features a printable , hand-fillable design with a dedicated space for your top three priorities. 🖨️

In the first column, list your tasks or projects. Use the subsequent columns to set due dates, update statuses, specify priorities, and add notes. You have the flexibility to prioritize tasks using various methods, like symbols, numbers, or formatting.

The Excel Task List Template by TeamGantt is your ticket to task management success. This template simplifies scheduling, assignment, and tracking of tasks for various projects, making it a valuable addition to your task list template Excel collection. It offers adaptability, whether you’re handling critical work tasks or personal projects.

The template simplifies task management by allowing you to create a comprehensive to-do list . You can easily add tasks, assign owners, set due dates, and track task status. Its clear status options make progress monitoring a visual breeze, and you can prioritize tasks effortlessly by assigning due dates.

You can track your progress on work assignments, ensuring you never miss a deadline or manage your household projects more efficiently, keeping costs in check and tasks on schedule.

The Excel Daily Task Tracker Template is a versatile tool for efficiently managing multiple tasks . Its user-friendly, visually attractive design incorporates built-in filtering controls , allowing you to sort and filter projects based on their due dates, priority, and status. Whether you prefer a digital or hard copy, this template suits both options.

With complete customization options , you have the freedom to adjust text, images, and other elements to suit your unique requirements. You can tap into a world of creativity with access to a diverse range of photos, graphics, fonts, and dynamic features like animations, transitions, and videos. 🎨

This template offers a straightforward and efficient solution for task tracking, helping you prevent oversights and boosting your productivity.

Ideal for tracking weekly tasks, the Google Sheets Task List Template presents an accessible and organized approach to task supervision.

This checklist template lets you manage your weekly tasks in a simple and visually shared workspace that can be accessed and coordinated seamlessly across different platforms. It’s specially designed to help you lay a robust foundation for your tasks while ensuring all crucial details are visualized and easily accessible.

With the Google Sheets Task List Template, you can encompass your tasks in a neatly planned sheet layout featuring essential task parameters such as task names, completion status, due dates, assigned roles, priority levels, and accompanying notes. 🗓️

You can manage your task flow in a glanceable format with color coding to highlight pending tasks, accomplished tasks, and tasks in progress. Its drag-and-drop feature allows you to reorganize tasks as per priorities, making it simpler to focus on urgent tasks first.

Here’s a brief overview of what you can expect from each template:

If tasks were your soldiers, task list templates would be the strategies and tactics you apply to take control of them and lead them to victory. So, don’t just try to manage tasks—command them with the right template! 💂

From simple to-do lists to detailed project tracking tools, these 11 templates combine simplicity, flexibility, and effectiveness to match your specific needs. If you need more ready-made frameworks to streamline all kinds of professional and personal activities, we encourage you to check out  ClickUp’s extensive library of templates and supercharge your productivity.

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Task List Templates

The Excel task list templates on this page demonstrate some of the many ways that you can track tasks using a spreadsheet, from simple to do lists to more advanced Gantt charts. These templates demonstrate using icon sets to display priorities, using conditional formatting to display a progress bar, creating a gantt using using a stacked bar chart, and using a check mark to cross out tasks when they've been completed.

Tell me what you think about these templates: Leave a comment on the related blog article " Add Cool Features to Your To Do Lists ."

This Page (contents):

• Project Task List
• Simple Task Tracker
• Task List with Gantt Chart

Task Checklist Template

Printable task list templates, project task list template.

License : Private Use (not for distribution or resale)

Description

This spreadsheet demonstrates the use of conditional formatting to highlight the Priority column, to add a progress bar to the % Complete column, and to create a functioning check box via data validation. It also includes columns for entering budget and hours spent on each task.

Update 9/23/2019: Added the Google Sheets version - replaced the icon sets with in-cell checkboxes. Google Sheets does not yet have in-cell data bars (for the % Complete column).

Simple Task Tracker Template

This task tracker template demonstrates the use of custom icon sets via conditional formatting to show a priority rating of 1-4 with different color circles. It uses a similar technique for the checkbox in the Done column.

Project Task List with Gantt Chart

A gantt chart can be created from a task list using a stacked bar chart in Excel. This is a functional template that can be used for real project management tasks, but the primary purpose is to demonstrate how the data table is set up to create the gantt chart.

This task list template demonstrates how to create a checkbox using a data validation drop-down and how to use simple conditional formatting conditions to display HIGH, MEDIUM and LOW priority values. It also uses conditional formatting to change fonts to a gray strike-through when the checkbox is checked.

► How to Insert a Check Mark in Excel (on youtube)!

More Templates For Tracking Tasks

• How to Use Conditional Formatting in Excel at vertex42.com
• Create a Drop Down List in Excel at vertex42.com

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Related templates.

Project Management

How to Create a Task Tracker in Excel (Download Free Template)

Step 1 – Making a Dataset for a Task Tracker in Excel

• Insert the following headers in the dataset.

• Select cell B5 and go to Home.
• Select Conditional Formatting from the Styles tab and choose New Rule from the drop-down list.

• In the New Formatting Rule box, select Format only cells that contain in the Select a Rule Type.
• Select Cell value as not equal to and select a blank cell for the value.
• Click on Format .

• Go to the Border tab on the Format Cells box and select the Outline border.

• Click on OK in both boxes.
• Go to the Home tab with the formatted cell selected and select Format Painter .

• Select an area where you want to keep the dataset.
• Let’s name the spreadsheet AllTaskList . Create a new one with the name Tables .
• Create different values for categories, urgencies, importance, and the status here.

• Go back to the AllTaskList sheet and select cell D5 .
• Go to the Data tab and select Data Validation from the Data Tools  group.

• The Data Validation box will pop up. Go to the Settings tab and select List under Allow .

• Select the Source field and then select the different values from the Tables.

• Click on OK in the Data Validation
• A list box will be added with the categories in the selected cell. Select the appropriate category for it.

• Add list boxes under the other columns with the help of the other sheet.
• Insert values.

• Fill out all the tasks in the dataset. The formats will be automatically added if you copy the lists created by Data Validation for the next rows.

• Select columns B:G, and in the name box, write the name of the dataset, We put Tasklist .

Read More:   How to Create a Daily Task Sheet in Excel

Step 2 – Creating a New Sheet to Track Pending Tasks from the Dataset

• Create a new spreadsheet and name it Pending Tasks .
• Copy over the headers from the first sheet.

• Select cell B5 and insert the following formula.

=FILTER(Tasklist,(AllTaskList!B:B<>0)*(AllTaskList!G:G="Not Done"))

• Press Enter on your keyboard.

• Generally, the list will be sorted as a serial number.
• For a sort by category, use the following formula in cell B5 instead.

=SORT(FILTER(Tasklist,(AllTaskList!B:B<>0)*(AllTaskList!G:G="Not Done")),3)

Breakdown of the Formula

=FILTER(Tasklist,(AllTaskList!B:B<>0)*(AllTaskList!G:G=”Not Done”))

AllTaskList!B:B<>0 is a formula to express a condition and returns a boolean value.

Similarly, AllTaskList!G:G=”Not Done” is a condition and returns a boolean value.

FILTER(Tasklist,(AllTaskList!B:B<>0)*(AllTaskList!G:G=”Not Done”)) returns all the row values where both the above conditions were TRUE.

Read More: How to Create a Progress Tracker in Excel

Step 3 – Creating Pending Tasks Using Different Parameters

• Create a new sheet and create all the headers in it. Name the sheet Pending Tasks by Category .

• Select cell D4 and go to the Data tab.
• Under the Data Tools group, select Data Validation .

• In the Data Validation box, select List under Allow in the Settings  tab.

• Select different category values from the Tables sheet and press Enter .
• Click on OK .
• Select a category from it.
• Select cell B7 and insert the following formula.

=FILTER(Tasklist,(AllTaskList!G:G="Not Done")*(AllTaskList!D:D='Pending Tasks by Categroy'!D4))

• Press Enter . You will see all the values with the category you have selected.

• You can change the category in cell D4 to see the pending tasks of other categories.

• Similarly, you can create pending tasks by urgency and importance.

Read More:  How to Create Real Time Tracker in Excel

Step 4 – Building the Task Details List

• Create a new spreadsheet and name it Task Details .
• Insert the fields of a task in a column and format them.

• Enter a serial number in cell C4 .
• Go to cell C6 and use:

• Go to cell C7 and insert the following formula, then press Enter .

=VLOOKUP($C$4,Tasklist,2)

• Go to cell C8 and apply the following formula:

=VLOOKUP($C$4,Tasklist,3)

• Go to cell C9 and apply the following formula:

=VLOOKUP($C$4,Tasklist,4)

• Go to cell C10 and apply the following formula:

=VLOOKUP($C$4,Tasklist,5)

• Go to cell C11,  then apply the following formula:

=IF(VLOOKUP($C$4,Tasklist,6)="Done","Completed","Work in Progress")

• You can see the task details from the spreadsheet.

• If you change the serial number in cell C4 , you can see the particulars of that specific task.

=IF(VLOOKUP($C$4,Tasklist,6)=”Done”,”Completed”,”Work in Progress”)

VLOOKUP($C$4,Tasklist,6) looks for the value in cell C4 in the 6th column of the original dataset named “Tasklist” .

=IF(VLOOKUP($C$4,Tasklist,6)=”Done”,”Completed”,”Work in Progress”) checks if the value that came up is “Done”. If it is the value, then it prints “Completed”, otherwise goes for the value “Work in Progress”.

Step 5 – Generating a Dynamic Report on the Task Tracker

• Create a new spreadsheet and name it Summary .
• Create a dataset to separate complete and incomplete tasks for different categories.

• Go the cell C5 in the spreadsheet and insert the following formula, then press Enter .

=COUNTIFS(AllTaskList!$D:$D,Summary!$B5,AllTaskList!$G:$G,C$4)

• Select the cell again.
• Click and drag the fill handle icon down to fill up the formula for the rest of the categories.

• Click and drag the fill handle icon to the right to fill up the cells of the next column with the same formula.

• Use the following formula in cell E5 .

=SUM(C5:D5)

• Select the cell again and click and drag the fill handle icon down to the end of the column.

• Find the total tasks done and not done in cells C9 and D9 .

• After some formatting, the final summary will look like this.

• Select the range B5:E9 and go to Insert.
• Select Recommended Chart .

• The Insert Chart box will open. Go to the All Charts tab in it.
• Select your preferred chart. We are using a column chart for the demonstration, so select Column from the left and choose the chart from the right as shown in the picture below.

• Click on OK . The column chart will pop up.

• Click on the Chart and you’ll get the Design tab on the ribbon, where you can apply formatting and modifications.

• Select the category column and the “Done” column in the dataset.

• Go to the Insert tab and select Recommended Chart.
• Go to the All Charts tab and select Pie from the left side of the box.
• Select the type of the pie chart you want from the right.

• Click on OK and you will get a pie chart on top of the spreadsheet. If you change the chart style, it will look something like this.

• Follow the same procedure after selecting the “Category” column and the “Not Done” column and get a pie chart for the incomplete tasks.

• Rearrange the charts inside the dataset.

Download the Template

Task Tracker Template.xlsx

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• How to Keep Track of Customer Payments in Excel
• How to Keep Track of Customer Orders in Excel
• How to Keep Track of Invoices and Payments in Excel
• How to Keep Track of Clients in Excel
• How to Make a Sales Tracker in Excel

<< Go Back to  Create a Tracker in Excel | Tracker in Excel | Excel Templates

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[Require your URGENT help.]

When I open this Task tracker template after downloading, it shows an _xlfn. prefix, which is displayed in front of certain formulas (‘SORT’ and ‘FILTER’) in every sheet where they were used.

I am using MS Office Home and student 2016 licensed version. I found that this error occurs when these formulas are not available, in my Office version and also in many other versions.

Therefore, I kindly request the team to create and send me the new task tracker template which resolves this formula issue in my MS Office version. I would be earnestly waiting for your assistance.

Regards, Ashish

Greetings ASHISH PANT , I appreciate you asking this question. We use the Microsoft Office 365 version here. In order to resolve your problem, you need to open the Excel workbook in Microsoft Office 365 version.

Regards ExcelDemy

This is a great tutorial! I’ve been wanting to create a task tracker for a while, and this is the perfect guide. Thanks!

Hello, Instast!

Thanks for your appreciation. To get more helpful content stay in touch with ExcelDemy.

This is really amazing! Why not add a timestamp at a new column, at the very end of every table. This will help tracking the latest updates.

Thank you very much!

Hi Nawaf, thanks for the appreciation!

We focused more on the checklist side of the task tracker- whether or not the task is done or yet to be done (or not) was our main focus here. Also, we wanted to rearrange and prioritize our tasks based on a criteria. So we skipped the timestamps in this article. If that is your priority, you can easily do so too by adding an extra column and including it within the dataset too. You can also add an assigned time and current time and compare them to find the status of the task in the main dataset. If you face any problem regarding the timestamps or want to do something particular with them, let us know. We are always here to assist.

how great is the content you have delivered

Hello y2mate ,

Thanks for your appreciation.

Hello Viraltecho ,

You are most welcome.

Loved this post! The step-by-step guide made it easy for me to create a task tracker in Excel. The free template was also super helpful and exactly what I needed. Thanks for sharing!

Hello Mp3 juice ,

You are most welcome. Thanks for your appreciation. Our free templates are ready to use.

When I use the VLOOKUP function within the “Task Detail” sheet, I get a #N/A error. I did make my ‘AllTaskList’ sheet a table, could that be the reason it fails?

Many thanks

Hello Daz C ,

Making AllTaskList sheet a table is not an issue. May be Named Range is not working properly that’s why VLOOKUP is not getting the lookup values.

Please, check the tasklist from Named Manager . Go to Formulas >> from Defined Names >> select Name Manager . Check the Tasklist contains =’AllTaskList (2)’!$B:$G

N.B: You can change your list based on your sheet.

Here, I made the AllTaskList a table to check either it’s a problem or not.

Here VLOOKUP is working perfectly.

I am uploading the updated Excel file, please download it from here: Creating a Task Tracker Using Table.xlsx

Reagards ExcelDemy

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Free Weekly Schedule Templates for Excel

By Kate Eby | April 26, 2016

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Whether you’re a college student, business owner, or busy parent, balancing all your responsibilities can be tricky. Creating a simple weekly schedule makes it easier to stay organized and plan ahead, and using a pre-formatted template makes this even easier. There are many potential uses for a weekly schedule template. 

We’ve compiled templates for both Microsoft Excel and Word that are easy to use, customize and print, and they are free to download. These templates are compatible with older versions of Excel and Word, including Excel 2003 and 2007 and can also be saved in PDF format. Some of the templates are formatted like weekly calendars, but if you’re looking for monthly, yearly or other calendars, we have a variety of Excel calendar templates available.

We’ve also included weekly schedule templates in Smartsheet, a real-time work execution platform that makes tracking and planning weekly tasks more collaborative than Excel.

Excel Weekly Schedule Template, Sun-Sat with 30-minute Intervals

Download Weekly Schedule Sun-Sat 30-min Intervals Excel Template

Excel  | Smartsheet

Plan each hour of your day with this weekly template showing 30-minute intervals. Organize your work day, create a personal planner, schedule family activities, or print the template to use as a simple weekly calendar.

Bi-Weekly Work Schedule Excel Template

Download Bi-Weekly Work Schedule Template

Adjust the date and starting time on this bi-weekly work schedule template to create a custom calendar. Keep track of your own work schedule, or use this template to plan employee shifts.

Excel Weekly Schedule Template, Mon-Sun

Download Weekly Schedule Excel Template, Mon-Sun 

This blank weekly schedule template provides morning, afternoon and evening time periods for a full week, starting with Monday. Stay organized with this basic weekly calendar template.

Weekly Task Schedule Template

Download Weekly Task Schedule Excel Template

Keep track of your weekly tasks with this free template. Whether you’re scheduling errands, appointments, chores or other tasks, this template shows which items have been completed and which are still pending. Think of this as an Excel version of a weekly to-do list.

Employee Schedule Excel Template

Download Employee Schedule Excel Template

In addition to scheduling shifts for employees, this free template allows you to track work hours and labor costs. Create a simple yet functional weekly employee schedule to streamline your business organization.

Weekly Report Excel Template

Download Weekly Report Excel Template

Document progress and concerns for ongoing projects with this weekly report template. Get status updates from employees, create weekly reports for your boss, evaluate activities in process, and get feedback from team members. This simple template can be an important and effective communication tool.

Loan Amortization Schedule Template

Download Loan Amortization Schedule Excel Template

Track payments for a business loan, mortgage or other type of loan with this amortization schedule template. You can see how payments are applied to interest and principal, as well as the remaining balance on the loan.

Bill Payment Schedule Template

Download Bill Payment Schedule Excel Template

This bill payment schedule shows when each bill is due and the monthly total spent on bills. Keep track of where your money is going each month, and make sure your bills get paid on time.

Weekly Planner Template

Download Weekly Planner Excel Template

This weekly planner template makes it easy to see your week at a glance, with room for notes and priority tasks. This is a simple choice if you’re looking for a free, printable planner. Keep track of birthdays and events, create a to-do list, and plan for each day of the week.

Weekly Assignment Schedule Template

Download Weekly Assignment Schedule Excel Template

Stay on top of multiple assignments with this weekly assignment schedule template. The simple layout makes it easy to plan your week or create a weekly project calendar for your team.

Student Schedule Template

Download Student Schedule Excel Template

School days just got a little easier. Students can plan their weekly schedules with this simple template, keeping track of class times, extracurricular activities, a work schedule, or any of the important aspects of a busy student life.

Weekly College Schedule Template

Download Weekly College Schedule Excel Template

If you’re a college student with a busy weekly schedule, use this template to stay organized and keep track of classes, study groups, events and other activities. Organize your college schedule by time, day and priority.

Class Schedule Template

Download Class Schedule Excel Template

All students can benefit from a weekly class schedule template. It’s easy to plan for the week and create a daily routine based on a class schedule. Create time for studying, schedule meal times, and add any other important weekly obligations.

Weekly Homework Schedule Excel Template

Download Weekly Homework Schedule Excel Template

This homework schedule template may not keep you from procrastinating, but it will help you stay organized throughout the week. Track your homework assignments for each class, and record which items have been completed. 

Sports Schedule Template

Download Sports Schedule Excel Template

This sports schedule template is a roster and schedule in one. Coaches can easily access contact information for team members, schedule game days, and keep track of league teams.  

Weekly Chore Schedule Template

Download Weekly Chore Schedule Excel Template

Assign household chores to family members or housemates for each day of the week. This weekly chore schedule template shows morning and evening chores in a basic format that’s easy to read. Doing chores may not always be fun, but using a template can help ensure they get done.

Weekly Schedule Template for Word

Download Weekly Schedule Template, Sun-Sat for Word (landscape)

Download Weekly Schedule, Sun-Sat for Word Template (portrait)

Download Weekly Schedule, Mon-Sun for Word Template

Download Weekly Schedule, Mon-Sat for Word Template

Weekly Schedule Template, Sun-Sat for Word (landscape) : If you need a full 24-hour schedule, this weekly template shows every hour for each day of the week. This template is printable in landscape format and can be easily adjusted to accommodate your schedule.

Weekly Schedule Template, Sun-Sat for Word (portrait) : This weekly schedule template also shows a full 24-hour cycle for each day of the week, and is printable in portrait format.

Weekly Schedule Template, Mon-Sun for Word:  Plan your days from 8:00 a.m. to 6:00 p.m. with this free weekly schedule template in Word format. This template shows a full week, starting with Monday.

Weekly Schedule Template, Mon-Sat for Word : This blank weekly schedule template offers simplicity and flexibility. Plan your week from Monday to Saturday using whatever time intervals suit your needs.

Weekly Agenda Template for Word

Download Weekly Agenda Word Template

Review project schedules and goals, track ongoing action items, address new agenda items, and plan for future meetings with this weekly agenda template. If you have a recurring weekly meeting, this free template is an easy way to organize your weekly agenda and provide meeting notes to team members.

Improve Weekly Scheduling Efforts with Real-Time Task Management in Smartsheet

The ability to view and access schedules and task lists from anywhere, on any device, is key to balance workloads and ensure no task is missed. That’s why it’s essential to find a tool that makes it easy to view, track, and manage the details of your schedules, to-do lists, and agendas no matter if you’re in the office or on the go.

Smartsheet is an enterprise work execution platform that is fundamentally changing the way businesses and teams work. Over 74,000 brands and millions of information workers trust Smartsheet to help them accelerate business execution and address the volume and velocity of today's collaborative work.

The familiar Smartsheet interface that is designed for how people actually work leads to rapid and broad adoption across your organization. Use Smartsheet to gain real-time visibility into task lists and schedules, and then access and manage them from anywhere, at any time. Share schedules with internal and external team members, to improve collaboration and ensure that deadlines are met.

Try Smartsheet and discover how you can maximize your task management efforts, today. 

Additional Resources

Team & people management

Create An Excel Schedule Template in Minutes

Discover how you can quickly set up a schedule to manage time and track tasks with a template.

Oct 7, 2024 11 min read

Free and customizable work schedule templates for business use

Maximize you and your team's productivity and time management with these 11 templates and calendars made to meet your human resources needs.

Oct 2, 2023 6 min read

Operations management

Daily schedule templates to plan you day and manage your time

Stay on track with these daily templates. From making to-do lists to employee schedules, these are perfect for every personal and business situation.

Jan 30, 2023 7 min read

Discover how you can maximize your weekly task management efforts.

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20 Excel Spreadsheet Templates for Tracking Tasks, Costs and Time

Still using spreadsheets to manage your projects? Revolutionize how you manage your projects with ProjectManager. Plan, track and report with automated tools.

Successfully managing businesses, teams and projects means meeting deadlines and staying on budget, and Excel tracker templates and spreadsheets can help you do just that. While not as dynanmic as project management software , free templates for tracking tasks, time and costs are a great way to start reporting on progress.

Using Excel to Track Tasks

Managers have more control over their projects and operations with Excel tracking templates. Because of their quantitative nature, Microsoft Excel spreadsheet templates are a great tool to track data-rich metrics. Whether it’s a KPI dashboard for an overview of progress or a timeline template to visually organize tasks in one place, Excel task trackers can help you deliver on time and on budget.  Without such tools, you risk joining the 78% of projects that reportedly go over budget.

Related: Project Management Excel Templates and Spreadsheets

Best Free Excel Tracker Templates & Spreadsheets

We’ve collected ProjectManager’s 20 best Excel spreadsheet templates for tracking that you can download and use for free. Want more than task trackers for Excel? Visit our project management templates page where we’ve created over 100 free templates for Excel and Word.

1. Dashboard Template

A dashboard is how you keep track of your work, including the time spent on tasks, what you’re spending and if you’re making progress as planned. ProjectManager’s free dashboard template for Excel gives you an overview of how you’re doing on your work. This information is vital to know if you’re overspending or running behind on your schedule.

ProjectManager’s free dashboard template has several widgets that monitor metrics in your work. For example, there’s a color-coded task graph that shows if your tasks are complete, in progress, not started or overdue. There’s also a workload chart for managing teams and making sure their workload is balanced.

There’s another task graph that measures the duration of the tasks, which is helpful in seeing what’s getting done on time and what’s taking too long. Finally, there’s a cost bar chart to help you stay on budget.

This Excel dashboard template can manage your work, but it’s a static document that must be updated manually. Project tracking software automates that process. ProjectManager is better than Excel spreadsheet templates as it helps to accumulate real-time data, crunch the numbers and display it. Get started with ProjectManager free today.

Not all project management software offers the same project dashboards. ProjectManager’s project dashboard comes equipped with the right project management features to help you keep track of time, tasks, costs and more.

2. Task Tracker Template

ProjectManager’s free task tracker for Excel template can organize and keep track of your work. It’s similar to a to-do list, where you just need to add the work and manage it. Having a task list is the first step to controlling your work.

This task tracker spreadsheet captures the details of your work plan . Add the name of the task and include dependent tasks. You can assign it to yourself or someone on your team.

Next, set the priority and when you expect to finish. Finally, there’s a column to mark its status, which is essential to track your work. It has everything you need to track your tasks at a basic level with an Excel spreadsheet.

3. Budget Spreadsheet for Cost Tracking

Managing costs in your work is as important as meeting deadlines. ProjectManager’s free budget template for Excel helps you keep to your budget by tracking your financial details on one spreadsheet.

Tasks cost money, and the budget defines the costs of the resources you’ll employ to deliver those tasks to completion. First, the spreadsheet template has a numbered list that corresponds to your work breakdown structure (WBS) . Then, there are labor costs including planned vs. actual hours plus the cost per hour. Materials are broken down by units and cost per unit.

There’s also room for other line items on your budget, which include travel, equipment, fixed and miscellaneous costs. Finally, there are columns to collect the budgeted and actual cost for each line item, then a balance showing if the line item is above or under budget.

Related: How to Track Project Expenses

4. Timeline Template for Tasks

ProjectManager’s free timeline template in Excel is perfect for scheduling your project from start to finish in Excel. It’s a way to view all your tasks and keep on schedule. You can even add milestones!

To get started with this free timeline template, you first need to list your tasks and give them a name. Each task must have a start date and an end date, plus the time you think it’ll take to complete.

You add all that data to the left side of the template, which is a normal tracking spreadsheet. Then, on the right, you’ll see the timeline that lays out your tasks as horizontal bars across a timeline. It’s easy to see how long it’ll take to complete each task.

Excel spreadsheet templates are good for beginners, but if you want to take your planning even further, upgrade to online software that lets you build timelines in minutes. ProjectManager has online project timelines that update instantly as the team collaborates on tasks. Track costs, workload, planned vs actual progress and more. Get started for free.

5. KPI Dashboard

An Excel tracker template will ideally provide an overview of key metrics across an organzation. This free KPI dashboard template for Excel is designed to display a high-level view of progress to track the key performance indicators. This allows managers to make sure campaigns and operations are performing as planned.

This Excel task tracker displays project data imputed by the team. This data is then automatically translated from data to easy-to-read graphs and charts that make it simple to see the status of the KPIs at a glance.

This task tracker for Excel keeps tabs on everything from timelines to the budget and even provides a cost summary. There are graphs and charts that analyze workload to keep teams productive, task status and much more.

6. Action Plan Spreadsheet

Managing work means outlining the steps you must complete to achieve your goals. Use ProjectManager’s free action plan spreadsheet for Excel to track tasks and detail the strategy you’ll use to complete your work on time and within budget.

We’ve broken up this action plan template into three sections. The first is the action steps, which note the priority and list tasks, phases and assignments. There’s also space to note the status of your tasks and track their progress.

Section two of this Excel spreadsheet template is a timeline, with start and due dates, including planned hours. Finally, section three focuses on resources; for example, which department is responsible for which task, what materials are needed and what are the resource costs?

7. Status Report Template

Knowing where you are at any particular point in the project life cycle is how you manage time and costs. Our free status report template is a great tool to track your progress and stay on schedule.

This free status report template is made up of five sections: project information, project status summary, project health, risk management overview and a conclusion that includes recommendations for the future.

A status report is a cornerstone of tracking your work. It’s used in project management and work management alike because it gives managers a picture of their planned vs actual progress. It’s also a powerful tool when presenting to stakeholders.

8. Risk Tracking Spreadsheet

No matter how well-planned your work is, there are unknowns that can impact your progress. Use ProjectManager’s free risk register spreadsheet to help you plan for risks in your work.

This free risk register for Excel has columns to ID the risk to make it easier to track. There’s a column to describe the risk and explain how it’ll impact the work you’re doing if it goes from a risk to an actual issue .

For each risk you identify on the template, you can add a risk response, which is the response you’ll take if the risk actualizes. You can also note the risk level. Then, if you’re working in a team, you can assign the risk so that the team member is responsible for identifying and rectifying it.

9. Change Tracking Spreadsheet

Download ProjectManager’s free change tracking spreadsheet for Microsoft Excel to manage change when it impacts your work management. It’ll help you control change so it doesn’t make you spend too much overtime or incur additional costs.

A change log Excel spreadsheet is one of the most important Microsoft Excel templates we offer. It’s a spreadsheet template that captures change when it happens. You can number changes for better tracking and note when the change first came up and who discovered or requested it.

You can then prioritize the change, and you or a team member can take ownership to see it through to completion. The Excel spreadsheet tracks the change from discovery to recovery and ensures that no change order is lost in the cracks.

10. Time Tracking Spreadsheet

There’s no better template to track the time you spend on your tasks than with ProjectManager’s free time tracking spreadsheet . This timesheet is great for you or team members to record the amount of time spent on work.

This timesheet Excel spreadsheet template has space for your name or the name of the employee, their department, supervisor and hourly rate. The template collects their hours, such as their start time and end time for their workday. There’s even a place to add overtime and lunch.

Then, the total for the week is added and multiplied by the pay rate to show the total amount the employee is owed. Finally, there’s a line for the employee to sign and the supervisor to look it over and sign it, if accurate.

11. Bug Tracker Template

The QA process is ideal for an Excel tracking template. When a problem is identified in a software product, a bug report is generated and sent to developers. They follow the instructions therein to fix the problem. This process is tracked by the free bug report template for Excel . It tracks one bug at a time to avoid confusion and make sure that the issue is resolved before the product is delivered to the public.

This Excel task tracker does so by collecting all the pertinent information a developer will need to replicate and remove the bug. There’s space to add a summary, screenshot and define the environment in which the bug occurred. There’s also bug tracking to define the severity and priority of the problem.

12. Multiple Project Tracking Template

When you’re managing a portfolio or program, you have to monitor all your projects in one place to make insightful decisions as to how to allocate resources. Using our free multiple-project tracking template for Excel gives you a high-level overview of every project for which you’re responsible.

Once you download the free Excel template, you’ll find it’s formatted with three projects, one stacked on top of the other. You can copy and paste to add as many projects as needed. You can also add columns if you need to track something not already on the template.

Each project spreadsheet allows you to list all the project tasks by name and description, as well as if they’re dependent on another task. There’s space to add who’s assigned to each task. Each task has a start and planned end date, and planned cost, with an actual end date and actual cost to help you track the project.

13. Issue Tracking Template

Issues are problems that arise while executing your project. These issues must be quickly identified and resolved to keep the project on schedule and within its budget. With our free issue-tracking template for Excel , you have the tools to monitor the progress of resolving those issues.

The free template is ideal to capture risks, which become issues if they in fact show up in your project. When they do, you already have them described in the template and what their potential impact is. Next, you can define its priority, from low to critical, which helps you determine which risks need your immediate attention.

There’s also a place to note the date the issue first was discovered and when it was closed, as well as the team member who’s responsible for resolving it. Finally, the free template states the department that’s handling the issue and there’s a column to note its status when tracking the issue.

14. Operating Budget Tracking Spreadsheet

Tracking costs is critical to keeping a business operating. An operating budget is used to forecast revenue and expenses over a period of time. Download the free operating budget template for Excel to create an accurate operating budget.

Managers can use this Excel tracker template at the end of each month to see if the actual results match the figures forecast in the operating budget. It can also help to go back over the month or quarter and see if sales were correctly predicted. Managers can analyze financial results and adapt to changing business conditions.

The free template tracks income and expenses, identifies cost drivers and helps to show where there is room for cost efficiency and greater profitability.

15. To-Do List Template

Everyone has work to do, and getting that work done efficiently requires task management. At its most basic, that means having a list of your tasks. It’s the first step to getting organized. That’s where our free to-do list for Excel comes in handy.

A to-do list is a simple but highly effective tool. Simply list the tasks you’ve been assigned or you can even use it for household chores. Next, you’ll want to give each task a start and due date. This is the duration or timeframe in which you want the work completed.

Now, you’ll want to track your progress. The free to-do list template shows the percentage complete for each task. It’s a satisfying feeling to see the cell move from 25 percent to 100 percent. Then there’s a column to note the progress. Before you know it, your work is done.

16. Inventory Template

If you’re a manufacturer or have a company with which you carry stock that you need to run your business, then you need our free inventory template for Excel . Use it to prevent production delays by keeping track of what you’re warehousing.

Use this free template to record the level of your inventory and track its turnover. First, each line is numbered to make it easier to find the item you want. Then the item is listed and described, with the unit price noted and the quantity you have in stock.

Now you can calculate the inventory price, which is the unit price multiplied by the number in stock. This Excel spreadsheet template does this automatically. There’s a column to note whether you need to reorder, what level to reorder, how long it takes to restock and what that reorder quantity should be.

17. Progress Report Template

Project reports are essential for a number of reasons. One, they help you monitor your progress and performance, and two, they’re a great tool for keeping stakeholders updated. Our free progress report template for Word captures an overview of the activities and tasks that occurred over a specific period.

The free progress report is broken up into a number of different sections. There’s a summary, which provides a quick overview of what’s to follow, including pertinent data, such as the project scope, schedule, cost and risk for the time period being reported on.

Then there’s a section in this Excel spreadsheet template that goes over the tasks that have been executed over a period of time covered in the report. There’s space to note the status of tasks that aren’t yet completed and a section to list issues, talk about the budget and more. It’s a great way to capture a snapshot of the project in time.

18. Punch List Template

Construction project management can’t deliver a project until everything is completed properly. To ensure that the work is done as planned, the crew does a walkthrough and adds any incomplete or incorrect work to a punch list.

To keep track of that last-minute work, download this free punch list template for Excel . Property owners are often contractually allowed to withhold the final payment until the punch list is completed. Using this task tracker for Excel ensures the general contractor gets paid and the client is happy with their work.

The punch list template will avoid miscommunication between contractors, subcontractors, architects, builders, et al. This document is collaborative and that means better productivity. All the information necessary for the work is collected on the template, from a description and who’s assigned to task dates and status.

19. Work Schedule Template

Need help managing your human resources or operations planning? Check out our free work schedule template for Excel . This free template lists all your employees and their working hours, including responsibilities, over a day, week or month.

Use the work schedule template to keep your employees productive and help with tracking your resource utilization and scheduling. You can also use it to prioritize tasks and balance your team’s workload, which leads to greater productivity and happier employees.

Our free spreadsheet template has a weekly and monthly work schedule. Both list your employees, their tasks, which project they’re working on and then their hours, either day-by-day or over the course of a month. This will help most organizations and even long-term projects.

20. Workload Analysis Template

Beyond tasks, costs and time, one of the essential metrics to track is workload. Workload tracks resource allocation. Using an Excel tracker template to calculate workload is going to help teams work more efficiently and avoid burnout. Download this free workload analysis template for Excel to manage the project workforce. It identifies the amount of work that must be done and determines how to balance that workload evenly across the project team.

Using this Excel task tracker ensures that the team is working at capacity and no one is overallocated or underutilized. This delivers the best possible performance and highest-quality deliverables.

Use ProjectManager to Track Time, Costs and Tasks Better Than Excel

Templates and Excel spreadsheets for tracking are great, but as noted, they can only do so much. ProjectManager is online work management software that connects everyone, no matter where they work, what time, department or skill level. It does so in real-time to ensure that everyone is collaborating and working on the most recent data.

Automatically Fill Out Timesheets

Take timesheets, for example. Instead of having your employee fill out the timesheet, ProjectManager’s timesheets autofill their tasks and update the time they’ve spent. This streamlines payroll but also offers a window into tracking the time they spend on their tasks. That way, you know if they’re meeting their quota. Once submitted, timesheets are locked and secure.

Work the Way That Suits You

Multiple project views allow everyone on the team to work how they want. Managers can plan ahead on Gantt charts that show all their tasks on a timeline. The duration bar that connects each task’s start and end dates automatically shows progress based on how much of it is shaded. Teams can use task lists, kanban boards or calendars if they prefer, all of which are updated and show progress. No tool is more flexible for planning and tracking work.

Generate One-Click Reports in Seconds

Tracking time, costs and more is easy with ProjectManager’s one-click reports. Get status reports, reports on tasks, timesheets, expenses and more. These reports take complicated data and turn it into insightful and easy-to-read reports to monitor progress and more. Reports can also be filtered to see only the data you want and then shared to keep stakeholders updated.

Related Excel Project Management Content

While Excel is not a project management software, it can still be a very helpful for managing various aspects of your projects. That’s why we’ve created dozens of blogs, templates and guides to help you use Excel for project management.

• Essential Excel Report Templates
• Free Manufacturing Excel Templates
• Free Excel Construction Templates
• Free Word & Excel Templates for Business
• How to Create a Project Timeline in Excel (Free Template Included)
• How to Make a Gantt Chart In Excel Step-By-Step (Template Included)
• Project Management Templates for Google Sheets

ProjectManager is award-winning project management software for teams. Our real-time tool tracks time, costs and more to ensure you’re always on schedule and never spending over your budget. Join the 35,000+ people using our software to track tasks, cost and time. Get started with ProjectManager free today.

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Task Excel - Free Task Template

Easy to use automated excel tracker.

Checking tasks off your task list feels awesome, right?  With Task Excel and to-do list template, you can keep up with all the tasks you need to complete—whether you’re focused on an important work assignment or just want to finish up a few personal projects. 

You can use our free task tracker templates for Excel and simplify your work and manage project tasks more efficiently. You can track simple to-do lists to advanced projects. 

You can use our free task tracker templates for Excel and simplify your work and manage project tasks more efficiently. You can track simple to-do lists to advanced projects.

Our task management template provides you a starting point that can be used again and again, saving you from having to reinvent the wheel every time you need to create a plan, assign resources or track task progress.

Our Task Tracker works on  Microsoft Excel 2007, 2010, 2013, 2016 & 2019 on Windows and Excel 2016 & 2019 on macOS. Also works on all versions supported by Office365/ Microsoft 365.

Amazing People Use Task Excel

Share this page, task excel ribbon.

Using this Task Excel Template is very straightforward.

We have customized the Excel ribbon to include a Task Excel Menu with buttons to Add Tasks, Milestones, Resources etc.

Daily & Hourly Planner

We have two versions, Daily and Hourly. Take your pick and schedule tasks based on days or in hours.

Project Dashboard - Free Add-on

The Project Dashboard is a free add-on in our Task Excel Template.

Costs Module – Account for Project Costs

Task Excel doubles up as a budget and expenses template. Keep track of project and task costs.

Ability to add Milestones in the Task Tracker

Task Progress Indicators

Double click the ‘Done’ cell to mark a task complete.

Parent & Child Task Relationship

If a task is relatively large and requires several users with different skills to manage, break the task into subtasks and create parent-child relationships.

Resource Module

Ability to Assign Resources to tasks and track Resource Cost. Set up Holidays and Non-Working Days per Resource.

Intuitive Forms to Add Tasks & Milestones

The task form will provide a detailed overview of task information including resources and dependent tasks.

Export & Share

Export your Project with tasks  to PDF  or to  XLSX  to share with your colleagues and clients.

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