best cover letter for administration

5 Office Administrator Cover Letter Examples

Office Administrators are the operational wizards of an organization, seamlessly coordinating tasks, managing resources, and ensuring a smooth workflow. Similarly, your cover letter is your chance to demonstrate your organizational prowess, weaving your professional experiences and skills into a compelling narrative that captures the attention of recruiters. In this guide, we'll delve into the best cover letter examples for Office Administrators, helping you to construct a persuasive and impactful introduction to your application.

Cover Letter Examples

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The best way to start an Office Administrator cover letter is by addressing the hiring manager directly, if their name is available. Then, introduce yourself and briefly mention the position you're applying for. Make sure to convey your enthusiasm for the role and the company. For example, "Dear Mr. Smith, I am excited to apply for the Office Administrator position at XYZ Company. With my extensive administrative experience and strong organizational skills, I believe I am a strong candidate for this role." This approach shows respect, initiative, and interest in the specific role and company.

Office Administrators should end a cover letter by summarizing their interest in the position and expressing gratitude for the reader's time and consideration. It's important to reiterate how your skills and experiences align with the job requirements. For example, you could say, "I am confident that my experience in office management and my ability to lead a team would make me a valuable asset to your organization." Follow this with a professional closing, such as "Sincerely" or "Best regards," and your full name. You can also include your contact information below your name for easy reference. Remember, the ending of your cover letter is your final chance to leave a positive impression, so make it count. Be confident, courteous, and express enthusiasm for the potential opportunity.

An Office Administrator's cover letter should ideally be about one page long. This length is sufficient to present yourself, express your interest in the position, and highlight your most relevant skills and experiences without overwhelming the reader. Remember, hiring managers often have many applications to go through, so keeping your cover letter concise and to the point is crucial. It's also important to maintain a professional tone and focus on how your skills and experiences make you a good fit for the specific Office Administrator role you're applying for.

Writing a cover letter with no experience as an Office Administrator can seem challenging, but it's definitely possible. Here's how you can approach it: 1. Understand the Role: Research the role of an Office Administrator thoroughly. Understand the skills and responsibilities it entails. This will help you identify any transferable skills you may have from your previous experiences. 2. Start with a Strong Introduction: Begin your cover letter with a compelling introduction that grabs the reader's attention. Mention the position you're applying for and express your enthusiasm for the opportunity. 3. Highlight Transferable Skills: Even if you don't have direct experience, you may have transferable skills from other roles or experiences. These could include skills like organization, communication, problem-solving, or proficiency in certain software. Provide examples of how you've used these skills in the past. 4. Show Your Willingness to Learn: Employers value candidates who are eager to learn and grow. Express your willingness to learn new skills and adapt to the role of an Office Administrator. 5. Use Relevant Examples: Use examples from your past experiences to demonstrate your skills and abilities. This could be from previous jobs, internships, volunteer work, or even relevant coursework. 6. Show Your Knowledge of the Company: Do some research about the company and express why you're interested in working there. This shows the employer that you're serious about the role and have taken the initiative to learn about the company. 7. Close Strong: In your closing paragraph, reiterate your interest in the role and your eagerness to contribute to the company. Thank the employer for considering your application and express your hope for further discussion. Remember, the goal of a cover letter is to show the employer why you would be a good fit for the role, even if you don't have direct experience. By highlighting your transferable skills and your willingness to learn, you can make a strong case for why you should be considered for the position.

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Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

CV templates 

Administrator cover letter example 1

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Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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5 Office Administrator Cover Letter Examples for 2024

• Office Administrator Cover Letter
• Office Administrator Cover Letters by Experience
• Office Administrator Cover Letters by Role
• Write Your Office Administrator Cover Letter

Every office environment needs to operate efficiently to achieve company goals. With your top-notch abilities to organize schedules and improve administrative processes, you’re the leader every office needs to be successful.

However, can you write a cover letter and accompanying office administrator resume to effectively demonstrate that you possess the organization and professionalism essential for managing the dynamic needs of today’s offices?

With administrators playing such a significant role in every office’s processes, companies perform in-depth reviews before choosing the right applicants to interview. We’ll show you how to stand out with our office administrator cover letter examples and AI cover letter generator that helped land plenty of jobs in 2024.

Office Administrator Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your office administrator cover letter!

123 Fictional Avenue San Francisco, CA 94101 (123) 456-7890

November 10, 2023

Samuel Hall Asana 123 Fictional Lane San Francisco, CA 94101

Dear Mr. Hall:

Asana’s devotion to transforming how work gets done speaks to me as an office administrator. Unlike some who may view office administration as just another occupation, I see my vocation as facilitating functional links central to your team’s success, a belief evident in every aspect of my professional conduct.

During my tenure at Zerocater, my prowess in Microsoft Office Suite was continually put into action. Over just nine months, I managed to streamline daily tasks, including a 16% reduction in document preparation time and an 11% increase in email management efficiency. These results directly contributed to improving our office’s productivity levels.

A stint at SF Excursions, a sightseeing tour agency in San Francisco, solidified my Microsoft Access prowess on a grander scale. Tasked with maintaining a database of over 1,452 clients and suppliers, I developed a knack for organizing and maintaining complex data sets. My efforts were evident by an increased accuracy rate of 13.6% in reservations and billing information.

Lastly, my time at Jives Media allowed me to enhance my data entry skills. Responsible for analyzing the performance metrics of over 67 campaigns per quarter, I successfully collaborated with account managers to provide timely reports that influenced data-driven decisions. Employing Excel functions and meticulously processing sizable data sets, I helped elevate the data precision by 7.3%. Besides, extensive work was systematically broken into manageable tasks and tracked precisely using Asana. The resulting efficiency surge improved our task completion rates by 17%.

With these experiences, I plan to bring this dual perspective of the importance of office management and the ability to leverage tools like Asana. I’m excited about a potential opportunity to commit this passion to Asana as an office administrator. Looking forward to discussing further how my skills could fit your team. Thank you.

Freja Larsen

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Such an approach is more than just cherishing the hiring organization’s accomplishment. By signaling an intrinsic understanding of their product, you infuse relevance and familiarity into your office administrator cover letter, painting a picture of a ready-to-go team player.

Level up your cover letter game

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Entry-Level Office Administrator Cover Letter Example

Copy this text for your entry-level office administrator cover letter!

123 Fictional Avenue Pittsburg, PA 55555 (123) 456-7890

March 15, 2024

Andrew White Bethlehem Haven 123 Fictional Lane Pittsburg, PA 55555

Dear Mr. White:

Balancing academic responsibilities with being actively involved in the student council during my business administration studies has ingrained in me the value of teamwork, effective communication, and fast-paced problem-solving. These experiences shaped my understanding of the dynamic nature of office environments and the importance of supporting collaborative efforts for smooth operations. Now, as I stand on the precipice of my professional journey, I’m excited to bring my fresh perspective, enthusiasm for administrative efficiency, and a keen eye for detail to the Bethlehem Haven team as an entry-level office administrator.

As a customer support representative at Copart, I managed an impressive volume of 43 calls daily, consistently earning 5-star ratings from customers thanks to my unwavering attention to detail and proactive approach. This role honed my capabilities in providing exceptional service, showcasing my ability to handle high-pressure situations with ease and precision.

My academic journey has been significantly enriched by acquiring practical skills in key software tools through direct application. I’m proficient in Microsoft Office and Google Suite, skills that I complement with strong prioritization and email management techniques. These capabilities are vital for supporting the leadership team effectively, facilitating seamless coordination of operations, and ensuring the smooth execution of financial processes as described in the role.

I’m eager to apply my administrative expertise, organizational savvy, and staunch commitment to confidentiality and professionalism within your respected organization. Thank you for considering my application. I am keen on discussing my alignment with your organizational needs further.

Enclosures: Resume References

• A stint as a customer support representative might have refined your communication and problem-solving abilities, both critical for performing administrative tasks. Skills mastered in class could effortlessly translate into ensuring office operations run smoothly.

Legal Office Administrator Cover Letter Example

Copy this text for your legal office administrator cover letter!

123 Fictional Avenue Miami, FL 48111 (123) 456-7890

Olivia Garcia Iscoe Law Firm 678 Fictional Lane Miami, FL 48111

Dear Ms. Garcia:

Iscoe Law Firm’s commitment to providing personalized and effective legal representation to its clients mirrors my dedication to enhancing office operations and supporting legal teams. With a proven track record of transforming office processes that resulted in a 31% increase in operational efficiency, I’m eager to make administrative functions as streamlined and effective as the legal services you provide.

At Secretly Group, I negotiated 17 settlement collections and managed a significant increase in office efficiency, attributes I’m eager to bring to your law firm. My adeptness in managing office equipment, maintaining records, and overseeing supply levels has proven instrumental in reducing expenditures and streamlining office functions.

I pride myself on my strong customer service skills, having managed client concerns and maintained higher customer satisfaction levels. My proficiency in various software applications, including Microsoft Office and Google Suite, complements my ability to deliver high-quality outcomes in a fast-paced environment. Add to this a “can do” attitude, focus on performance recognition, and effective written and oral communication.

Addressing operational challenges at Iscoe Law Firm entails more than simply acknowledging their existence. To me, they represent opportunities for innovation and efficiency. I firmly believe that some of the most complex administrative tasks hold the potential to yield significant improvements in operational efficiency and team satisfaction. I’m eager to discuss this opportunity further.

Thank you for your consideration,

Avery Jones

Enclosures: Resume Application Transcripts

• Besides discussing the abilities you bring to the new role, illuminate tangible outcomes your interventions have fostered in the past. Even better, finish off your narration with a tailored career objective emphasizing your intended goals for the role.

Medical Office Administrator Cover Letter Example

Copy this text for your medical office administrator cover letter!

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

David King Valleywise Health 123 Fictional Lane Phoenix, AZ 85001

Dear Mr. King,

Reflecting on my neighbor’s success in managing her health at Valleywise Health, it dawned on me that I could apply my expertise as a medical office administrator to aid others in their health voyage. Driven by a profound sense of compassion and armed with industry-specific proficiencies, I’m eager to make a meaningful impact on patient-care outcomes at Valleywise Health.

At Village Medical, I managed over 1,587 electronic health records and optimized EHR management processes, improving data accuracy by 18.7%. My proficiency in using Cerner Millennium and experience with SQL allowed me to effectively maintain and analyze health records for better decision-making processes.

I also helped streamline medical coding and billing operations using Medisoft software at Native Health of Phoenix. This dramatically reduced billing errors and increased revenue collection to 92.3%.

Phoenix Memorial Center provided an excellent opportunity to apply my appointment scheduling prowess using Zocdoc. Through my innovative workflow system, we saw a 28% reduction in patient wait time, enhancing the overall patient experience.

I am excited about channeling my abilities towards supporting your healthcare team. Looking forward to exploring how my expertise could serve your organization. Thank you.

Jacob Cohen

• White spaces, when balanced with text, are refreshing pauses for the hiring manager reading your masterpiece. As for choosing the perfect template for your piece, ensure everything (including colors) is clean and visually engaging without cluttering.

Real Estate Office Administrator Cover Letter Example

Copy this text for your real estate office administrator cover letter!

123 Fictional Avenue Las Vegas, NV 89101 (123) 456-7890

Scarlett Wright Coldwell Banker Premier Realty 123 Fictional Lane Las Vegas, NV 89101

Dear Ms. Wright:

I subscribe to the belief that architecture is the visual language of humanity, and I wholeheartedly champion Coldwell Banker Premier Realty’s vision to shape vibrant neighborhoods anyone would be proud to call home. Anchored by my knack for resolving complex challenges, I bring comfort in autonomy and a leadership role, fortified with the ability to derive actionable insights from data. Harnessing my five years of experience in cross-functional project management, I stand ready to bridge your property portfolios and client needs as your new office administrator.

At Avalon Realty and Oaktree Management, I used AppFolio for end-to-end property management, facilitating a reduction in operational time by 24% and improved tenant-owner communications. My experience with SQL and the ability to handle complex databases make me proficient in AppFolio’s analytics, aiding in the decision-making process.

I was responsible for comprehensive market research at Simply Vegas Real Estate, evaluating commercial and residential properties. With these insights, we saw a significant rise in customer satisfaction levels by 17.8%.

At Century 21, I brought Zillow into the mix for effective property listings. This strategy contributed to a 23% bump in how easily potential buyers could find our properties. Effectively managing the Zillow Premier Agent platform, I optimized our listings to such an extent that client acquisition soared by 19.2%.

The thought of leveraging my analytical skills, proactive communication, and relationship-building to further Coldwell Banker Premier Realty’s mission excites me. I have been an integral part of revitalizing Las Vegas neighborhoods, and my eagerness to continue this journey as your real estate office administrator is profound. I’m enthusiastic about connecting with you to discuss how my experiences and skills might benefit your organization. Thank you very much for your time.

David Hwang

• Think of the above as the “curb appeal” that hints at how both sides could enjoy a win-win by working together. In addition, see how David amplifies his piece’s wow factor by showcasing familiarity with industry-pertinent software like Zillow Premier Agent and AppFolio.

Related cover letter examples

• Office Administrator Resume
• Office Manager
• Office Assistant
• Administrative Assistant
• Executive Assistant

How to Write an Office Administrator Cover Letter That Stands Out

Every office has different needs when searching for an administrator. For example, one may be looking for a financial process specialist, whereas another needs a customer service expert.

Tailoring your cover letter to each job’s description is the best way to stand out. That way, whether you need to be proficient in Zendesk, QuickBooks, or Asana, you can customize the skills and experiences you write about based on varying positional needs.

Write a greeting and intro that grabs the hiring manager’s attention

While crafting the opening lines of your office administrator cover letter, think about it like you’re writing email correspondence to an important company client. One of the first things you’d want to do is greet a specific person by name to ensure a personal touch. You can often find the name of a hiring manager in the job description or on the company’s website.

Then, as you get into the opening paragraph, you should show your passion for the company’s mission and how your administrative abilities fit in. For example, how you’re eager to use your proficiency in bookkeeping and QuickBooks to help the company achieve organized financial processes.

The opener below falls short since the applicant doesn’t greet anyone by name or get into those essential administrative skills that hiring managers will be looking for.

Lacking important details here!

As an administrative professional with years of experience, I was excited to see your office administrator job opening. I believe I would be a great fit for your team.

The example below does a much better job showcasing the applicant’s evident passion for the administrator role at Valleywise Health while showing how their EHR management and medical coding skills fit in.

Making a direct connection to administrative needs!

Reflecting on my neighbor’s success in managing her health at Valleywise Health, I realized I could apply my expertise as a medical office administrator to aid others in their health voyage. Driven by a profound sense of compassion and armed with proficiencies in EHR management and medical coding, I’m eager to impact patient-care outcomes at Valleywise Health.

Optimize the body of your office administrator cover letter

The body of your cover letter is where you want to let your administrative skills shine.

A great way to show how you’ll be successful on the job is by focusing on job skills the company is seeking and writing about previous work achievements using those abilities. For example, how you implemented a virtual chat customer service system in Zendesk to improve response times by 55%.

Your examples in this section should be based on business metrics whenever possible, such as customer satisfaction scores or reductions in scheduling errors.

A great body paragraph emphasizing administrative skills!

Reinforce your abilities while closing out your office administrator cover letter

Consider closing out your cover letter like you’re ending a call with a client. You’d likely thank them for their time and may use a call to action if you’re trying to make a sale or retain their business.

In addition to taking those steps in your cover letter, it’s also a good idea to reinforce your top skills and your connection to the company’s mission you presented earlier. For example, you could write about how you’re passionate about a medical organization’s commitment to a caring patient experience and are eager to use your customer service skills to help.

The example below isn’t hitting the mark since it doesn’t use a call to action or present this office administrator applicant’s specific connection to the company’s mission.

This one’s too generic!

I believe my skills and experiences will make me an ideal fit to be your next office administrator. Thank you for considering me for the role.

Tasha Matthews

The following example provides a much more thorough overview of how the applicant’s analytical and relationship-building skills will help Coldwell Banker achieve its mission of revitalizing Las Vegas Neighborhoods.

An enthusiastic connection to the company’s needs!

The thought of leveraging my analytical skills, proactive communication, and relationship-building to further Coldwell Banker Premier Realty’s mission excites me. I have been an integral part of revitalizing Las Vegas neighborhoods, and my eagerness to continue this journey as your real estate office administrator is profound. I’m enthusiastic about connecting with you to discuss how my experiences and skills might benefit your organization. Thank you very much for your time.

Cover Letter Tips for an Office Administrator

• Every organization has varying needs when hiring office administrators. One company may need help with bookkeeping and entering key financial data in QuickBooks, whereas another requires a scheduling expert in Google Calendar. Tailoring what you write about in your cover letter will ensure it’s relevant to each business you apply to.
• Office technology and software are continuously evolving. Therefore, administrative assistants who can present relevant abilities to today’s documenting and reporting needs will stand out. For instance, you could discuss how you’ve used new additions to Excel, like formula anchoring, to make reporting 36% more efficient and accurate.
• A formal cover letter is similar to other professional correspondence you may write to customers or clients as an office administrator. Therefore, staying clear of generic greetings and using the correct format by greeting tahe hiring manager by name, writing organized paragraphs, and clearly stating your contact information at the top will ensure your abilities shine.
• Office administrators usually work with many people throughout business operations, from corresponding with department managers to answering customer phone calls. When you can show communication skills like proper phone etiquette or conflict resolution, it’ll help you appear as a fit for versatile business needs.

Even if you haven’t worked as an administrator, there are still other ways you can present your abilities. For example, you could write about the customer service or data entry skills you picked up while working as a receptionist. Or relevant education, like a business administration degree, can help you stand out, too.

One page will be the best length. If you’re struggling to narrow it down, try focusing on some of the company’s primary needs. Do they need help with project management? Then, your abilities in tools like Asana or Trello while coordinating assignments may be great to focus on.

Not every company will have their hiring manager’s name listed, so simply beginning with “Dear [name of company] hiring team” still works well in those cases. Then, ensure the rest of your cover letter is specific to job skills each company is looking for, like travel coordination or confidentiality.

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Administration Cover Letter Samples & Examples That Worked in 2024

Ready to "write" your way to the top? Our ultimate guide to crafting an administrative assistant cover letter will set you on the path to success. Packed with expert tips, practical examples, inspiring samples, and top-notch templates, our guide has everything you need to make your cover letter shine.

Dive in and discover how to create a compelling cover letter that showcases your skills and lands you that dream job!

Keep reading to find out all about:

• Reviewing authentic administrative assistant cover letter samples 
• Deciding how to format your administrative assistant cover letter
• Crafting informative administrative assistant cover letter header 
• Making your administrative assistant cover letter headline pop
• Personalizing the greeting of your administrative assistant cover letter
• Hooking the reader with your administrative assistant cover letter introduction
• Flashing out your administrative assistant skills and accomplishments
• Weaving powerful action verbs into your administrative assistant cover letter
• Impressing with your administrative assistant cover letter closing statement 
• Dodging the most common cover letter mistakes
• Pairing your administrative assistant cover letter with a matching resume
• Average salary and job outlook for administrative assistants
• Accessing useful resources for job-seeking administrative assistants 

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

Healthcare administrator cover letter sample

Why does this cover letter example work?

• Detailed relevant experience: The applicant does an excellent job of showcasing relevant experience early on. Mentioning over a decade of experience in healthcare and listing specific areas like Skilled Nursing, Long-Term Care, and Memory Care helps the hiring manager quickly see that the candidate has a strong background suited to the job. 
• Use of quantifiable data: Another thing this cover letter does well is including quantifiable metrics to showcase the candidate’s impact. Mentioning that they manage a "multi-million-pound operation" and lead a team of 27 staff members helps give hiring managers a sense of the scale and responsibility of their current role. 

What could be improved?

• More focus on the company needs: While the cover letter speaks volumes about the applicant's current role and experience, it doesn’t focus enough on how those skills translate to the new position. The letter could benefit from tying those experiences more directly to the specific requirements of the Healthcare Administrator role at John Smith Health Center. This would show the hiring manager exactly how the candidate plans to contribute to their organization.
• Stronger conclusion: The closing is polite but a little too passive. While the applicant thanks the reader and expresses interest, they don’t include a strong call to action. Adding something like, “I am excited to explore how my background can benefit your team and would love the chance to discuss this in an interview,” would make it more compelling.

HR administrative assistant cover letter example

• Confident yet personable tone: The tone throughout this cover letter is confident but also warm and approachable. This is perfect for an HR role, where interpersonal skills and a welcoming attitude are key. For instance, the candidate’s statement, “I am very much a 'people' person and enjoy facilitating a positive work environment,” strikes a nice balance between professionalism and personality. 
• Relating their background to the role: Mentioning their work at SHRM and relevant internships, along with their Bachelor’s degree in Human Resource Management, provides a credible proof of the applicant’s qualifications and knowledge. 
• Quantifying achievements: For example, rather than simply stating they’ve supported internal recruitment processes, the applicant could highlight a particular project or achievement, such as "helped reduce time-to-hire by 20%" or "assisted in recruiting over 50 candidates in one quarter." Quantifiable achievements like these would give the hiring manager a clearer sense of the applicant’s impact.
• Personalized greeting: While there's nothing fundamentally wrong with the greeting, "Dear Head of Talent," a little more personalization would make the cover letter even more memorable. Plus, addressing the reader by name helps create more personal connection between the hiring personnel and the applicant.

Administrative intern cover letter example

• Shows capability despite intern status: The cover letter effectively communicates that, despite being an intern, this applicant has developed a range of relevant skills. By mentioning their previous internship experience, ongoing studies, and involvement in extracurricular activities, the candidate presents themselves as well-prepared for a full-time role. This impression is further reinforced by their recognition as Intern of the Month.
• Easy-to-read layout: The cover letter’s clean and organized layout makes it easy to read. With everything laid out neatly and in a logical order, it helps the hiring manager quickly spot the key details about the candidate’s skills and experiences without any fuss.
• Attention-grabbing headline: The headline “Application for the position of Administrative Intern” gets the job done but lacks a bit of something to make it catchy. A more exciting headline that highlights a key strength or standout achievement could grab the hiring manager’s attention better. For example, something like “Business Student with Top Intern Experience Ready to Excel in Administrative Role” could do the trick.

1. Format your administrative assistant cover letter the right way

The first steps to writing your administrative assistant cover letter, or any cover letter for that matter, lead to formatting . 

But the kind of formatting we have in mind isn't just about making your cover letter look pretty — although that helps. Proper formatting is about making your letter readable , professional , and easy for a hiring manager to skim .

So, how can you make sure that your cover letter has an effective format? 

• Keep it clean and simple: This isn’t the time for fancy fonts, colors, or graphics. You want your letter to look professional and easy to read, so stick to simple fonts like Arial, Calibri, or Times New Roman. Keep the font size between 10 and 12 points, so it’s neither too small nor too big.
• Align everything to the left: You might be tempted to center your text or experiment with different alignments, but left alignment is your best friend here. It's easier to read and gives your cover letter a neat, organized appearance. 
• Keep paragraphs brief and focused: Short paragraphs are the way to go. You don’t want to overwhelm the reader with a big block of text — it’s tiring to read, and they might just skim over it. Brief paragraphs make your cover letter feel digestible and keep the reader engaged. 
• Stick to a conventional structure: There’s no need to reinvent the wheel here. Follow the tried-and-true cover letter structure that employers expect: a header, an introduction, 2-4 body paragraphs, and a conclusion. It works for a reason!
• Use whitespace to your advantage: It might not seem like much, but leaving enough space around your text makes your cover letter seem more approachable and easier to read. Don’t try to cram too much onto the page — let your words breathe! 
• Don't be afraid to use bullet points: If you have key skills or accomplishments you want to highlight quickly, bullet points are a great tool. They help break up the text and make it easy for the reader to spot important information. Just keep it to a few bullet points — around three to five. 
• Keep your margins in check: No one wants to read a letter that’s crammed from edge to edge with text. Keep your margins at a comfortable 1 inch on all sides. This ensures your letter has enough breathing room and doesn’t feel cluttered. 
• One page’s all you've got: A concise, one-page cover letter shows that you can get to the point. Plus, it forces you to highlight what truly makes you stand out, which can make a stronger impact than a long, drawn-out letter.

If you tend to suffer from analysis paralysis, don't worry — formatting doesn’t have to be stressful at all! Professionally designed cover letter templates can handle most of the heavy lifting for you. It's a simple way to ensure your cover letter looks polished and professional without spending too much time on the little details. 

Create your cover letter fast with artificial intelligence.

2. crafting an informative administrative assistant cover letter header .

Speaking of little details that make a big difference, the next component we're going to talk about is the cover letter header . 

The cover letter header consists of a few lines of text and usually sits at the very top of the document. However, in some more creative cover letter designs, the header can be positioned off to the side for a unique look.

Regardless of its placement, the purpose of a cover letter header remains the same — to clearly display the contact information for both you and the recipient of your job application .

Here's what definitely shouldn't be missing from your header:

1. Your contact information

• Phone number
• Email address
• Link to your LinkedIn profile (if applicable) 

2. The recipient’s details

• Their full name
• Company name
• Company address

Now, we’ll take a look at two contrasting examples of cover letter headers:

Bad example of an administrative assistant cover letter header

Christi Jones, j456-7890 | [email protected] 

Hiring Manager

Why doesn't this example work? The main problem with this header is its incompleteness. First off, just listing a phone number as “456-7890” is incorrect — you’ve got to include the area code so they can actually reach you. Then there’s the email — it might be fun, but it’s not exactly professional. Save those personal email handles for friends. Additionally, this example also lacks the company's contact info. 

Good example of an administrative assistant cover letter header

Christi Jones, Senior Administrative Assistant (123) 456-7890 | [email protected] | linkedin.com/in/christi-jones

Lewis Pratt, Hiring Manager Plants & Friends 858 Monstera Street,  City, State, ZIP

What makes this example so much better? Unlike the previous example, this header does everything it should be doing. The contact details are complete and professional — phone number with area code, a polished email address, and even a LinkedIn profile for extra credibility. Plus, including the hiring manager's name and the company's full address not only personalizes the letter but also demonstrates that you’ve done your research.

The header plays a unique role within your cover letter — it’s the only feature that can tell the recruiters how to reach you. That’s why you want to pay extra attention while writing it. Just imagine a hiring manager finds your cover letter compelling and wants to invite you for an interview, only to discover that the contact number you’ve provided isn’t working. 

3. Make your administrative assistant cover letter headline pop

Every document of importance needs its own headline , and your cover letter is not an exception. 

A cover letter headline consists of a single sentence located between the header and the greeting. Essentially, a great headline should accomplish two things: let the hiring manager know what you're all about at first glance, and do so in an intriguing way.

What makes a headline successful? 

• It showcases your value: Your headline should spotlight why you're the perfect fit for the specific administrative assistant role. Do you have extensive experience managing schedules? Or maybe your knack for streamlining processes sets you apart from other candidates?
• It’s brief and impactful: A great headline is short and sweet, just one punchy sentence and that's it! It should get your main selling point across quickly. 
• It's tailored to the job: Make sure your headline aligns with the specific job you're applying for. If the job description highlights particular skills or traits, reflect those in your headline to show you’re a perfect match.
• It avoids clichés: Skip overused phrases like “Teamplayer” or “Organizational Guru.” Always aim for a headline that’s fresh and memorable. 

Bad example of an administrative assistant cover letter headline

Hardworking Administrative Assistant Seeking a Position

Why does this example fall flat? “Hardworking Administrative Assistant” is a generic label that doesn’t reveal anything special about you or what you bring to the table. Similarly, adding “Seeking a Position” just makes it sound like a generic job application. It lacks any personal touch or specific detail that could grab the hiring manager’s attention.

Good example of an administrative assistant cover letter headline

Administrative Assistant with 5 Years of Experience Streamlining Office Operations and Improving Efficiency by 30%

What makes this example so much better? This headline hits the mark because it combines specific achievements with key skills. It’s brief and punchy, immediately conveying your value and relevance to the role. Plus, it avoids clichés and makes you stand out with a concrete example of your success.

Remember, hiring managers are wading through hundreds of cover letters every day, so a catchy, impactful headline can make a world of difference. By including a headline that stands out, you dramatically boost your chances of catching their eye and making them pay attention to your application. 

4. Personalize the greeting of your administrative assistant cover letter

After reading a catchy headline, the next thing hiring managers should see is a personalized salutation . Who wouldn't like to be greeted by a friendly voice after spending so much time going through job applications?

Addressing your cover letter to a specific person makes it more impactful and personal. It also shows that you care enough about the job to find out who is likely to read your application.

Speaking of which, finding the hiring manager’s name can sometimes feel like detective work, but it’s worth the effort. You can start your search here: 

• The job posting
• The employer’s website ("About Us" or "Team" pages)
• Contact the employer 

If successful, you can address your administrative assistant cover letter like so: 

Examples of personalized greetings include

• Dear Mr. Pratt,
• Dear Mr. Lewis Pratt, 
• Dear Hiring Manager Mr. Pratt,

Sometimes, no matter how much digging you do, you just can’t find the hiring manager’s name anywhere. In that case, it’s okay to use a more general greeting that still maintains a high level of professionalism:

General, yet professional, greeting examples

• Dear Hiring Manager,
• Dear [Department] Team,
• Dear [Company Name] Recruitment Team,

Keep in mind that an overly generic greeting, like “To Whom It May Concern,” can make your letter feel like a cookie-cutter application. Hiring managers may skim over it without a second thought, assuming you’re sending the same cover letter to every company. Personalization instantly sets you apart and shows you’re genuinely interested in their job opportunity.

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5. Hook the reader with your administrative assistant cover letter introduction

You’ve grabbed the hiring manager's attention with a catchy headline and a personalized greeting, now you need to pique their interest and hook them with your introduction . 

The opening sentences of your cover letter are your "elevator pitch"— a quick, compelling snapshot of what you bring to the table. You want to start strong, show enthusiasm for the role and confidence in your abilities without sounding too rehearsed or stiff.

For inspiration, you can make an effective introduction by combining some (or all) of these elements: 

• Brief overview of your work history
• Your most significant accomplishment
• Rundown of your professional goals
• Any significant qualifications 
• Display of your enthusiasm for the job (and company)
• Impactful referral (if possible)

PRO TIP: If you're switching careers , it’s important to address this and explain your reasons for the switch in the introductory paragraph. The hiring manager will notice the change as soon as they review your resume, so take the matter into your own hands and frame the change in a positive light. 

Consider these two contrasting examples and see which one works better:

Bad example of an administrative assistant cover letter introduction

I am writing to apply for the Administrative Assistant position at your company. I have experience in office tasks and believe I am qualified for the role. I am a hard worker and work well with others. I am confident that I can contribute to your team.

What makes this intro so ineffective? This introduction is way too vague, generic, and tells the hiring manager almost nothing specific about the candidate. Phrases like "I have experience in office tasks" and "I am a hard worker" are so broad they could apply to just about anyone. Plus, it doesn’t show any real connection to the company or the role. 

Good example of an administrative assistant cover letter introduction

With 6+ years of experience supporting executives and optimizing office workflows, I’ve mastered the art of keeping an office running like a well-oiled machine. At my previous position, I reduced scheduling conflicts by 30% through a more efficient calendar management system and streamlined our filing process, saving the team an average of 10 hours a week. I have developed a knack for anticipating needs before they arise. That’s why I’m excited about the opportunity to join your team and help your office function at its best.

What makes this introduction so good? This example is engaging, specific, and shows real results. Quantifying achievements like reducing scheduling conflicts by 30% and saving 10 hours a week immediately highlights the candidate’s impact in previous roles. This introduction feels personal and genuine. The hiring manager can immediately see how they’ll add value to their team, making them want to keep reading.

Tip for fresh graduates

If you already have years of experience and professional accomplishments under your belt, you’ve got plenty of concrete examples to highlight your skills and achievements. But for fresh graduates , this part can feel tricky.

The good news is, you still have plenty to talk about that can make a great first impression. Here’s how to make the most of your introduction in a no experience cover letter :

• Show your enthusiasm and commitment to learning. 
• Write about any relevant projects or internships you've partaken in. 
• Mention the skills you've picked up during your studies/internship/apprenticeship. 

For example, your introduction can look something like this: 

Cover letter opening example for fresh graduates

As a recent graduate with a degree in Business Administration and hands-on experience from my internship at MIXX Company, I am excited about the opportunity to contribute to your team. During my internship, I coordinated schedules for a team of 10, improved our document filing system, and became the go-to person for handling incoming inquiries. I am confident my energy and willingness to learn will allow me to hit the ground running.

What makes this example so impactful? Even without years of professional experience, this example manages to show confidence, enthusiasm, and relevant skills. It highlights specific accomplishments from the intern's experience, which are valuable in an administrative role. Overall, this introduction is personal, polished, and positions the candidate as someone with potential to grow into the role.

Experienced or not, crafting an impactful cover letter introduction is all about showcasing your enthusiasm and what makes you a great fit for the job. Whether you’re highlighting years of professional experience or drawing from projects and internships, the key is to make it personal, engaging, and tailored to the role .

6. Flash out your administrative assistant skills and accomplishments

Now that you've convinced the hiring manager to keep reading your cover letter , it's time to go all out on presenting your best skills and most illustrious achievements . 

To keep the momentum going, the 2-4 body paragraphs of your cover letter should answer the most obvious questions hiring managers have when judging a candidate’s fitness for the job:

• How will you add value to the team or company?
• Can you demonstrate your relevant skills through specific accomplishments? 
• What makes you stand out from the competition? 
• What's your motivation for working for this particular employer? 

However, presenting your skills isn't about frantically throwing everything you’ve ever picked up onto the page. Instead, you want to pick the skills that are the most relevant and suited for the job you’re applying for. 

So, how do you figure that out?  

You have to understand the employer's needs and cater to them. Take a close look at the job posting you're responding to. What skills do they keep mentioning? For example, if they’re looking for someone who’s detail-oriented and great at multitasking, those are the skills you want to prioritize. 

In short, you always need to tailor your cover letter to show you’ve got exactly what they’re looking for!

Best hard skills for your administrative assistant cover letter 

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Schedule and Event Management (coordinating appointments and meetings)
• Data Entry and Database Management (working with large amounts of data)
• Office Equipment and Technology Handling (copiers, printers, scanners)
• Document Filing and Organization Systems (creating filing systems)
• Basic Accounting and Bookkeeping (expense reports, budgets, invoices)
• CRM Software and Office Tools (Slack, Asana, or Trello)
• Project Management ( plan, execute, and oversee small office projects)

While hard skills like these are essential for getting the job done, your soft skills are just as important! As an administrative assistant, you’re not just a behind-the-scenes organizer — you’re often the key support for the entire team. In other words, you'll be dealing with people, and working with them requires strong interpersonal skills .

Best soft skills for your administrative assistant cover letter 

• Communication (interacting with colleagues, clients, and vendors professionally)
• Organization (keep things in order, prioritize tasks)
• Time Management (maintaining deadlines)
• Attention to Detail (precision in managing to avoid errors and maintain accuracy)
• Problem-Solving (quick thinking and creativity in finding solutions)
• Adaptability (handling last-minute changes or unexpected tasks)
• Multitasking (managing several responsibilities simultaneously)
• Collaboration (working well with others to support team goals)

However, just listing skills isn’t enough. The best way to prove what you can do is to put your skills into real-life context . Share examples of situations where you had to use those skills, explain what challenges you faced, how you tackled them, and, most importantly, what results you achieved. Ideally, your results should be supported by quantifiable data . 

Presenting your achievements in an administrative assistant cover letter

• When I resolved a recurring scheduling issue by implementing a new booking system, I eliminated double bookings and saved the team 10 hours per week.
• By entering and verifying over 500 data entries monthly with 99.9% accuracy, I significantly reduced errors and improved reporting reliability.
• Handling an average of 50 customer inquiries daily, I resolved 95% of issues on the first contact, leading to a 20% increase in client satisfaction ratings.
• When I tracked and reconciled office expenses amounting to $10,000 monthly, I identified cost-saving opportunities that reduced our expenditures by 15%.
• In leading a project to upgrade office software, I coordinated with IT and vendors, completing the upgrade two weeks ahead of schedule and increasing productivity by 25%.

Tips for fresh graduates

If you’re a fresh graduate , you might not have a long list of accomplishments yet, and that’s okay. Instead, you can focus on how you’ve grown and what you’ve learned so far. Highlight any progress you’ve made during your:

• Apprenticeship
• School projects
• Volunteering work

Here's an example of what your skills can look like in a cover letter : 

Accomplishments in an administrative assistant cover letter for fresh graduates

• During my senior project, I led a team of 5 in developing a marketing plan, which was completed two weeks ahead of schedule and resulted in a 15% increase in our client’s social media engagement.
• As an intern, I conducted market research and compiled reports on industry trends, providing actionable insights that contributed to a 10% improvement in our marketing strategy.
• While working as a volunteer at a community center,, I entered and analyzed data for customer feedback surveys, achieving a 98% accuracy rate and helping the team identify key areas for improvement.
• In my coursework, I became proficient in using Microsoft Excel to create detailed financial models, which I presented in class projects, leading to a 10% improvement in data analysis accuracy for my team.

Remember that the key is to focus on what’s most relevant to the job you’re applying for. It’s not about listing every skill you’ve ever picked up but about highlighting the ones that will make the biggest impact in the role.

7. Weave powerful action verbs into your administrative assistant cover letter

Did you know that apart from presenting your skills and accomplishments, you can also show what role you played in achieving them? That’s where action verbs come in. 

These words highlight your active involvement in reaching your goals. Action verbs help to show that you didn't just sit back and let things happen — you took the initiative, were proactive, and drove success. Every employer wants someone who can contribute and make a difference, not just someone who stumbles into results by accident. 

For example: Instead of saying you "used computer software to enter data," say you " implemented a new data entry system using Excel, which improved data accuracy by 15% and reduced processing time by 20%." 

List of powerful action verbs for an administrative assistant cover letter

• Coordinated
• Streamlined
• Implemented
• Facilitated
• Prioritized

Now, here’s another reason action verbs are essential — they help get your cover letter through the Applicant Tracking System (ATS) . ATS software scans applications for keywords , and many of these action verbs are exactly what the system is looking for. We can say that action verbs don’t just make your cover letter more compelling; they can also be the key to getting noticed in the first place.

When enriching your administrative assistant cover letter with action verbs, remember to show variety. Don’t just rely on the same few verbs. Mix it up to keep your letter dynamic and engaging. The more you can diversify your language, the more you’ll show the full range of what you’re capable of.

8. Impress with your administrative assistant cover letter closing statement 

Once you’ve made your case in the body paragraphs, all that’s left to do is wrap your cover letter up with a strong closing statement . 

This part might seem deceptively simple, but it’s just as crucial to get right as everything else. Because the truth is, your conclusion is your last chance to leave a lasting impression.

So, even if you’re running low on steam, give your closing lines the energy they deserve — after all, this could be the moment that lands you the interview. This is what a good closing should contain: 

• Thank the reader for their time and consideration
• Reiterate your key strengths
• Showcase your enthusiasm for the job
• Include a call to action (your availability for further discussions)
• Let them know how they can reach you
• Sign off professionally

Bad example of an administrative assistant cover letter conclusion

Thank you for taking the time to read my cover letter. I believe I could be a good fit for your company. I’ve attached my resume for your review.

Much love, Jonesy

Why is this a bad closing statement? Unfortunately, this conclusion is vague and uninspiring. Saying “I believe I could be a good fit” doesn’t convey confidence or excitement, and there’s no mention of what comes next — no call to action or suggestion of an interview. Plus, the overly casual sign-off feels way too informal for a cover letter. 

Good example of an administrative assistant cover letter conclusion

Thank you for taking the time to review my cover letter. With my proven track record in managing schedules and streamlining office operations, I believe I could contribute to the success of your team. I am thrilled about the possibility of bringing my skills to Plants & Friends and would love to explore how my background aligns with what you’re looking for. 

I’m available at your convenience for a chat or interview and can be reached at (123) 456-7890 or via email at [email protected]. Looking forward to the possibility of working together!

Best regards, Christi Jones

Why is this better? This conclusion works really well because it’s both polite and engaging. It thanks the reader for their time, reiterates key strengths in a way that’s tailored to the job, and shows genuine enthusiasm for the position. The call to action is clear and provides multiple ways to get in touch. Plus, the professional sign-off and touch of personality make it feel both approachable and respectful.

To sum it up, finishing strong is just as crucial as starting with a bang! If you kick off your cover letter with energy and enthusiasm, make sure to carry that momentum all the way through to the end. A compelling conclusion wraps everything up nicely and leaves a lasting impression . 

9. Dodge the most common mistakes in your administrative assistant cover letter 

We’ve all experienced that sinking feeling — you send off what you believe is the perfect cover letter, only to notice a glaring mistake moments later. Whether it's a typo or addressing the wrong company, it’s definitely a frustrating moment. Unfortunately, once you've hit "send," there’s no going back. 

These errors, though seemingly small, can leave a negative impression on hiring managers. Here's a quick checklist of the most common mistakes to watch out for when crafting your cover letter:

• The one-size-fits-all syndrome: A common mistake is using the same cover letter for every application. While it might save time, hiring managers can quickly spot a generic letter. Instead, customize each cover letter to the specific role and company. 
• Making it all about you: While your cover letter is meant to highlight your qualifications, it shouldn’t be a self-centered pitch. Rather than focusing solely on what you want (like the job or benefits), emphasize how your skills and experience will benefit them . 
• Repeating your resume: Your cover letter should complement your resume, not just rehash it. Use the cover letter to provide context for your experiences, explain how you developed certain skills, and give examples that show your qualifications in action.
• One page is all you've got: Hiring managers don’t have time to read lengthy documents, so stick to one page. Make every word count — get to the point quickly, emphasize your key strengths, and leave the hiring manager wanting to know more.
• Ignoring the importance of formatting: A cover letter that’s poorly formatted or hard to read can easily get overlooked. Keep your layout clean and professional: use consistent fonts, align everything to the left, and break up large blocks of text with clear paragraphs. 
• Forgetting to follow instructions: If the job posting includes specific instructions for applying, such as including a particular subject line or addressing certain qualifications, make sure you follow them to the letter. 
• Failing to tailor your tone: Your cover letter should reflect the company’s culture and the tone they use in their communication. If the company seems formal, keep your tone professional. If it's a startup, you can afford to be a bit more conversational. 

Mistakes like these can have a larger impact than you might think. A cover letter with errors can signal carelessness or a lack of attention to detail — two essential qualities for an administrative assistant. If hiring managers notice these issues, they might question your ability to handle tasks accurately in a real-world office environment.

10. Pair your administrative assistant cover letter with a matching resume

Sending your cover letter without a resume is like showing up to a meeting with only half the information — it just doesn’t work. Only when you submit both can you say your job application is truly complete. 

While your cover letter tells the story behind your experience, your resume backs it up with the facts. A key difference is that a resume is more concise, while a cover letter allows for a more narrative approach. 

Of course, your cover letter and resume should match — not only in what they say but also in how they look. When your documents are aligned both visually and content-wise, it shows you’ve put thought into your application.

How to achieve visual consistency in both documents? 

• Stick with the same font style and size: Using the same font and size in both your cover letter and resume creates a cohesive, streamlined look. It shows you’ve paid attention to the details and makes your application more polished and well put-together.
• Match up the headers: Having the same header on both documents ties everything together nicely. Don't forget to include your name, contact details, and a link to your LinkedIn profile or personal website (if you have one).
• Make margins and spacing uniform: Also, keep the margins and spacing consistent across both documents. This helps maintain a balanced, organized look.
• Keep your color scheme in sync: If you’ve used color for headings or borders in your cover letter, carry that over to your resume too. It’s a simple way to visually link the two documents and make them feel like a matching set.

Matching your cover letter to your resume visually can be a bit of a juggling act. If you're struggling to get everything lined up perfectly, professionally designed resume templates can be a real lifesaver. They also come with matching cover letter templates, so you get a polished, consistent look without having to sweat the details.

Use artificial intelligence to create your resume — FAST!

11. average salary and job outlook for administrative assistants.

Naturally, if you're considering whether or not to enter this profession, you’ll want to know about salary and job prospects. Understanding what to expect financially and how the job market is evolving can help you decide if becoming an administrative assistant is the right path for you.

As of 2023, the U.S. Bureau of Labor Statistics (BLS) estimates that the average salary for secretaries and administrative assistants reaches up to $ 46,010 per year in the United States. Of course, your actual salary can vary based on factors such as:

• Geographical location
• Years of experience
• Advanced certification
• Union membership

This profession also offers additional benefits beyond salary, such as healthcare, retirement plans, paid time off, and sometimes even professional development opportunities. The availability of these benefits can vary depending on the employer, but they are common perks in full-time roles, especially in larger organizations or companies. 

While it's true that the administrative assistant occupations are projected to experience some decline, this also opens doors for those who adapt and grow with the industry. To illustrate this, approximately 316,000 job openings are expected to become available each year over the next decade. 

What’s key to remember is that this profession can still offer valuable opportunities and skills that are transferable to many other fields. As an administrative assistant, you develop expertise in managing projects, communicating effectively, and solving problems — all crucial in today’s job market. 

So, taking all this into consideration, we can say that this profession still offers plenty in terms of personal growth, skill development, and career possibilities. It’s the perfect role for people who love staying organized, helping others, and keeping everything running smoothly behind the scenes.

12. Valuable job search resources for administrative assistants 

Congratulations, now you know all the essentials to writing a job-winning administrative assistant cover letter! But this alone won't make the process of finding the perfect administrative assistant position a walk in the park. For this reason, we've put together a list of valuable resources that will make your job hunt much easier:

• Industry-specific job boards: Websites like AdminCrossing , AdministrativeJobs.com , or iHireAdmin specialize in aggregating job postings for professionals looking to secure a job in administration. 
• General job boards: However, platforms like Indeed , Glassdoor , SimplyHired , or Jooble , which have a much broader focus, are also excellent sources of relevant job postings. 
• Professional associations: Official websites of organizations such as the Association of Administrative Professionals (IAAP), the Institute of Administrative Management (IAM), or the Association of Administrative Professionals (AAP) will surely provide you access to job listings, further education, the latest industry news, or networking events.
• Staffing agencies: The job market is full of agencies that specialize in matching their members with job opportunities that suit their skill set and career goals. You can have a look at agencies like: Robert Half , Kelly Services , or Insight Global .
• LinkedIn : Ideal for setting up and sharing your work profile, LinkedIn can do so much more. For example, you can get in touch directly with HR specialists working for companies you're interested in; or join specific groups to maximize LinkedIn’s networking opportunities. 
• Continuous learning: To boost your employment potential, you can enroll in certifications such as the Certified Administrative Professional (CAP) and Microsoft Office Specialist (MOS), Or you can browse through websites like Coursera , LinkedIn Learning , or edX to find courses fit for your goals. 

Remember, crafting a standout cover letter is your golden ticket to grabbing a recruiter's attention and making a memorable first impression. It showcases your skills, personality, and dedication, setting you apart from the competition. So, invest the time and effort into creating a cover letter that truly reflects your best self.

Administration Cover Letter FAQ

How can i convey enthusiasm without sounding insincere.

You can show genuine interest by, for example, mentioning what specifically excites you about the company or the role. Try to use positive and energetic language, but avoid clichés and exaggeration. Remember, authenticity resonates more with hiring managers than over-the-top expressions of enthusiasm. So, the best thing you can do is be honest.

How do I address employment gaps in my administrative assistant cover letter?

Firstly, don't try to hide it! You're bound to be asked about this in a job interview anyways! So, in your cover letter, briefly explain any employment gaps in a positive light. Focus on what you learned or how you stayed productive during that time. Whether it was through volunteering, freelancing, or continuing education, make sure you show the employer how these experiences have prepared you for the role.

Should I include my salary expectations in the cover letter?

Talking about your salary expectations when you've not been asked to is a huge taboo in the hiring world! You can mention your salary expectations in your cover letter only if the job posting specifically requests it. And if you must include this information, do so towards the end of your cover letter, providing a range based on your research of industry standards.Otherwise, save the money talk for the job interview .

How long should my administrative assistant cover letter be?

The purpose of a good cover letter is to present yourself as the best candidate for the job in a concise and straightforward manner. Always aim for a cover letter that's concise yet informative, typically one page in length. This usually translates to about 3-4 body paragraphs framed by an introductory and closing paragraph.

Can I use the same cover letter for multiple job applications?

While it may be tempting to use a generic cover letter for multiple job applications to save time, this approach is generally not effective. Employers can easily spot a form letter, which can make you appear less interested and invested in the specific role and company. That's why customizing your cover letter for each job application is non-negotiable!

Julia Mlcuchova

Julia is an experienced career writer at Kickresume, who brings you expert tips on how to score big in the job market. From helping people improve their English to gain admission to their dream university, to guiding them on how to advance professionally, it would seem that her own career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

All administrative cover letter examples

• Facilities Manager
• Front Desk Receptionist
• Office Staff
• Personal Assistant

All administration cover letter examples

Related administration resume examples

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6 Professional Office Administrator Cover Letter Examples for 2024

Your office administrator cover letter must immediately highlight your organizational skills. Show them your ability to manage complex schedules and maintain order in a busy environment. Demonstrate clearly in your letter how you effectively communicate and coordinate with others. Your expertise in office software and problem-solving should be evident and compelling.

All cover letter examples in this guide

Entry-Level Office Administrator

Medical Office Administrator

Practice Manager

Church Office Administrator

General Office Administrator

Cover letter guide.

Office Administrator Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Office Administrator Cover Letter

Key Takeaways

By Experience

Embarking on the job hunt, you've realized that mastering the office administrator cover letter is crucial. It's the golden ticket to standing out, not just another copy of your resume. Focus on your shining moment: that one achievement that turned heads. Weave it into a tale that's both formal and refreshingly free of clichés. And remember, brevity is your ally—keep it to one impactful page. Let's tackle this together and craft a cover letter you're proud to submit.

• Some inspiration from other professionals' job-winning cover letters;
• The best structure and format for your office administrator cover letter;
• Insights on how to write about your best achievement to stand out;
• A creative twist on your office administrator cover letter intro.

Upload your office administrator resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the office administrator isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Office Administrator resume guide and example
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• Hotel Assistant Manager cover letter example
• Medical Office Assistant cover letter example
• Medical Office Administrator cover letter example
• Business Office Manager cover letter example
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• Temporary Administrative Assistant cover letter example
• Medical Office Manager cover letter example

Office Administrator cover letter example

Oliver Davis

Columbus, Ohio

+1-(234)-555-1234

[email protected]

• Highlighting key achievements relevant to the role: Mentioning the implementation of a robust contract management system and its impact demonstrates successful project management and problem-solving abilities, which are critical for an Office Administrator.
• Quantifying improvements and success: By providing specific metrics such as reducing paperwork by 40%, the candidate showcases their ability to deliver measurable results, which is persuasive to hiring managers.
• Alignment with the company’s values: Showing an understanding of the organization's commitment to efficiency and customer satisfaction indicates that the candidate's values and objectives are in line with those of the company, suggesting a good cultural fit.
• Direct call to action and openness for discussion: Inviting the hiring manager to a discussion about how the candidate's experience and skills can contribute to the company's success indicates readiness to engage and forward-thinking initiative.

What about your office administrator cover letter format: organizing and structuring your information

Here is one secret you should know about your office administrator cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your office administrator cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your office administrator cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your office administrator cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a office administrator cover letter

• Header: Include your full name, contact information, and date, which are essential for the recruiter to know who you are and how to contact you for further discussion or to schedule an interview.
• Greeting: Address the hiring manager by name if possible to personalize your cover letter and show that you have done your due diligence in researching who is responsible for hiring.
• Introduction: Present a brief but captivating introduction that specifies the office administrator position you are applying for and gives a snapshot of your relevant experience and skills.
• Body: Elaborate on your administrative skills, expertise in office management, proficiency with office technology, and any other qualifications unique to the role of an office administrator that make you the ideal candidate.
• Closing: Conclude with a strong closing statement that reiterates your enthusiasm for the position, your readiness to contribute to the team, and a courteous invitation for the recruiter to contact you to discuss your application in detail.

Key qualities recruiters search for in a candidate’s cover letter

• Excellent organizational skills: To manage office tasks effectively, such as scheduling appointments, maintaining files, and managing office supplies.
• Strong communication abilities: To interact professionally with clients, employees, and executives, and ensure clear and efficient exchange of information within the office.
• Proficiency in relevant software: To handle data management, word processing, spreadsheets, and other office-related software applications.
• Time management prowess: To prioritize and complete tasks within deadlines, while juggling multiple responsibilities.
• Attention to detail: To perform tasks with precision, from document editing to coordinating events, thus maintaining high standards and accuracy.
• Problem-solving capabilities: To address and resolve workplace issues swiftly and diplomatically, ensuring smooth office operations.

Greeting recruiters with your office administrator cover letter salutation

What better way to start your conversation with the hiring manager, than by greeting them?

Take the time to find out who the professional, recruiting for the role, is.

Search on LinkedIn, the company website. And for those still keen on making a fantastic first impression, you could even contact the organization, asking for the recruiter's name and more details about the job.

Address recruiters in the office administrator greeting by either their first name or last name. (e.g. "Dear Anthony" or "Dear Ms. Smarts").

If you're unable to discover the recruiter's name - don't go for the impersonal "To whom it may concern", but instead use "Dear HR team".

List of salutations you can use

• Dear [Hiring Manager's Name],
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear Hiring Committee,
• Dear [Job Title] Hiring Team,
• Dear [Department] Department,

Get creative with your office administrator cover letter introduction

Recruiters are going to assess plenty of candidate profiles for the role. Thus, anything you do to stand out will win you brownie points.

Use your office administrator cover letter introduction to share something memorable about your experience .

But before you go down the rabbit hole of creativity and humor, align your message with the company culture.

For example, if you are applying for a role in some startup, use those first two sentences to tell a funny story (about your experience) to quickly connect with the recruiter.

What to write in the middle or body of your office administrator cover letter

Here's where it gets tricky.

Your office administrator cover letter body should present you in the best light possible and, at the same time, differ from your resume.

Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.

Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.

Your office administrator cover letter is the magic card you need to further show how any organization or team would benefit from working with you.

Final words: writing your office administrator cover letter closing paragraph

The final paragraph of your office administrator cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your office administrator cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Lacking experience: here's how to write your office administrator cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your office administrator cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Your office administrator cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:

• Chose no more than one achievement, which you'd be talking about in the body of your office administrator cover letter, by focusing on skills and outcomes;
• Address recruiters with their first or last name, or "Dear Hiring Manager" in your office administrator cover letter greeting;
• Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
• Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
• Close your office administrator cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.

Office Administrator cover letter examples

Explore additional office administrator cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Cover Letter Samples for Business and Administration

What to Include Your Cover Letter

• Cover Letter Template
• Cover Letter Examples

Sending an Email Message

Sample email cover letter.

When you're applying for administrative and business positions, one of your most important qualifications will be your  communication skills . The first time they will be evaluated is when the hiring manager reviews your cover letter and resume.

It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for.

Use your cover letter to show the hiring manager that you meet the job requirements.

Match your qualifications  to the job listing by analyzing the ad and making a list of  keywords  related to the skills and experience sought by the hiring manager. You can also include the general  administrative  and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any  hard  or  soft  skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials  make it through the applicant tracking system  and get to a real person with the ability to call you for an interview.

The letter should include the following:

• Subject line , with your name and the job (if you’re sending your cover letter via email)
• Contact Information (top of the letter for a printed version, below signature for email cover letter)
• Professional greeting
• Paragraph 1: A brief introduction and why you are writing
• Paragraphs 2 and 3: Your qualifications for the job for which you're applying
• Closing Paragraph: Appreciation for being considered for the job, and how you will follow up if you have a contact person
• Professional closing

If you're not sure what to write, have a look at these cover letter samples for inspiration. You can use them as a general model as you then draft a letter reflective of the unique experience and business / administrative skills that you can offer an employer.

Cover Letter Template for Administration / Business Jobs

Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Examples Administration / Business Jobs

Review these cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting. It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter #1

Justin Applicant 123 Main Street Anytown, CA 12345 555-555-5555 555-555-1234 justin.applicant@email.com

September 1, 2018

Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Justin Applicant (signature hard copy letter) Justin Applicant

Sample Cover Letter #2

Bruce Applicant 123 Main Street Anytown, CA 12345 555-555-5555 bruce.applicant@email.com

Jimi Lee Manager Acme Finance 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

I am writing to apply for the position of executive assistant, as advertised on Indeed. I was excited to see the job opening due to my several years of experience in the field. I was as an administrative assistant in financial services before taking a position as an executive assistant at a luxury automobile company.

In addition to my administrative and executive assistant skills, I have strong customer service and communication skills, especially in the written form. At my last job, I rewrote much of the company's website copy, which was acknowledged by my manager’s superiors. 

I have attached my resume for your review. I look forward to hearing from you about this exciting opportunity. You can contact me by e-mail at myname@myemail.com or through my cell phone at 555-555-5555.

Bruce Applicant (signature hard copy letter) Bruce Applicant

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject: FirstName LastName – Executive Assistant Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile (optional)

Here’s an example of what a complete email cover letter looks like:

Subject: Wendy Worker – Executive Assistant Position

Dear Ms. Jones,

It is with much enthusiasm that I am submitting to you my application for the executive assistant position that has recently opened with ABC Inc.

During my eight-year career with XYZ Enterprises, I have honed flawless competencies in office space planning and administration, appointment and meeting scheduling, travel coordination, data entry, and expense reporting that will allow me to “hit the ground running” as your next executive assistant. I can also offer you proven event coordination talents, having orchestrated all details of 25+ high-profile conferences and stockholder meetings that earned positive feedback from all attendees.

Eager to learn more about your administrative needs, I would welcome the opportunity for a personal interview. Thank you for your time, consideration, and forthcoming response. 

Wendy Worker wendy.worker@email.com 555-123-4567 www.linkedin.com/in/wendyworker (optional)