how to write a cover letter for a veterinary job

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Veterinary Cover Letter Samples & Examples That Worked in 2024

Without an impressive veterinary cover letter you won't be able to keep people's furry family members happy and healthy. Luckily for you, we’ve gathered all the best tips, templates, examples and samples to help you make one that stands out from the competition. Dive into our guide and make your cover letter writing process a breeze.

Keep reading to learn all about:

• Creating visual flow on your cover letter with a header & headline
• Tailoring your cover letter for the role of a veterinarian
• Writing a compelling cover letter introduction as a veterinarian
• Highlighting your best veterinary skills & accomplishments
• Ending your veterinary cover letter with a thoughtful closing statement
• Accessing top resources for job-seeking veterinarians

1. Creating visual flow on your cover letter with a header & headline

Cover letters can easily become one giant, muddled block of text without the proper structural elements .

A header and headline give your veterinary cover letter visual flow , guiding the employer’s eye first to your professional information in the cover letter header , then to the main point of your letter conveyed in the cover letter headline .

Your header should contain the following key information:

• Your name and professional title
• Your professional contact information
• The name of the veterinary practice you are applying to
• The address of the veterinary practice

Here is an example of a well-formatted veterinary cover letter header

John Doe , Veterinarian

(123) 456-7890 | [email protected] | linkedin.com/in/john-doe

To: Mountain View Veterinary Associated 1234 Street Address Richmond, VA 23173

In your cover letter headline , you need to include key details that preview the most important points discussed in your letter. Your headline should typically include:

• A keyword related to the position
• An eye-catching number or trigger word
• A powerful adjective or verb
• A promise to the employer

Here is an example of an effective veterinary cover letter headline

Looking for a Talented Veterinarian? Here are 3 Reasons Why I am Perfect for Your Practice

Trigger Word/Number: Looking for, 3 Reasons Keyword: Veterinarian Adjective/Verb: Talented, Perfect Promise: Your Practice – this works as a promise because it informs the employer that your letter discusses the exact needs of the employer’s practice.

Still looking for a job?  These 100+ resources will tell you everything you need to get hired fast.

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2. tailoring your cover letter for the role of a veterinarian.

When writing a cover letter, you have two writing styles to choose between: generalized and tailored.

While a generalized cover letter will state obvious facts and sound similar to other applicant’s letters, a tailored cover letter will discuss why you are a great fit for the exact practice you are applying to.

To achieve this, you must complete thorough research on the veterinary practice before applying, looking for key details such as:

• What the company’s main goals and values are
• Any projects or programs the company is involved in
• Who at the company will review your cover letter

This last detail helps you to create a personalized greeting that addresses a specific person by name. Personalized greetings are excellent, as they immediately indicate to an employer the level of research you have completed.

Here are 3 examples of personalized greetings for veterinary cover letters

Dear Practice Manager Jane Smith,

• Dear Mrs. Jane Smith,
• Dear Jane Smith & the Veterinary Staff,

Pro Tip : When using an honorific like Mr., Ms., or Mrs., it is crucial to be sure you are using the correct one. If you are not certain which is correct, omit it – better to leave it out than offend an employer with an incorrect honorific.

3. Writing a compelling cover letter introduction as a veterinarian

The introductory paragraph of your veterinary cover letter has a critical purpose to serve – to not only hook the employer’s attention but compel them to continue reading .

A strong veterinary introduction will include:

• A brief overview of your professional history, years of experience, and specializations
• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance (when possible) – including mutual acquaintances helps you to establish rapport with an employer, as well as provides a trusted professional reference.

Here is an example of a compelling veterinary cover letter introduction

I am a licensed veterinarian with more than 8 years of experience in canine and feline care. As an avid advocate for animal rights, I am inspired by your practice’s commitment to ethical care, as well as to providing medical support to local animal shelters. My colleague, Mr. Joe King, is a manager at one of these shelters and recommended I apply for this opening.

Find out your resume score!

4. Highlighting your best veterinary skills & accomplishments

With the employer’s attention captivated by your introduction, it’s time to dive into the real heart of your cover letter: the body paragraphs.

Your cover letter should contain between 2 to 4 body paragraphs that provide exceptionally specific details about your best and most relevant skills, accomplishments , and other qualifications.

As you describe your professional skills and accomplishments , make sure to provide contextual and quantifiable information whenever possible. This will help make these details more valuable to the employer by highlighting how your expertise can benefit their practice.

Here are 6 examples of veterinary skills to describe in a cover letter

• Performing animal examinations
• Knowledge of exotic pets
• Performing surgery on animals
• Prescribing and administering medications
• Consulting with animal owners on treatment plans
• Providing owner education on pet care

Here is an example of how to describe an accomplishment in a veterinary cover letter

As a licensed veterinarian at [Former Employer], I advocated for better owner education by providing low-cost pet care training programs. As a result of these programs, our practice saw a 75% increase in the proper use of monthly preventative medicines, such as heartworm prevention and flea and tick medicine.

5. Ending your veterinary cover letter with a thoughtful closing statement

To finish off your veterinary cover letter strong , you need a thoughtful closing statement that compels the employer to contact you. This closing statement should include:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Here is an example of a good closing statement from a veterinary cover letter

I am eager to get to know you, your staff, and your clients better if given this opportunity. I would love to meet with you directly to further discuss my qualifications for this position and am available any weekday between 8 a.m. to 4 p.m. The best way to reach me is at (123) 456-7890.

I intend to call in regards to my application status next Friday if I have not heard back.

Warm Regards,

[Applicant Name]

6. Top resources for job-seeking veterinarians

As you know, every cover letter must be custom tailored to fit a specific job posting. But where to find a job posting worth applying for? We've prepared a list of resources that can help you with that: 

• Industry-specific job boards: Explore platforms like Vet Times Jobs , VetLink Employment Service and AVMA’s Career Center for industry insights, job listings, and professional development resources tailored to veterinarians.
• Continuing education opportunities: You can always upskill with certifications and courses offered by online platforms such as VetFolio or VetMedTeam .
• Professional associations : Join associations like the American Veterinary Medical Association (AVMA), the Veterinary Information Network (VIN) or the British Veterinary Association (BVA) to access networking events, publications, and the newest trends and innovations in your field. 
• Local veterinary networks : Connect with local veterinary clinics, animal shelters, and pet care organizations in your area to explore job opportunities, gain hands-on experience, and expand your professional network within the veterinary community.
• Social media groups: You can also join online communities and groups on platforms like LinkedIn and Facebook dedicated to veterinary professionals, where job postings, networking opportunities, and career advice are often shared.
• Indeed : Indeed is one of the largest and most popular job search platforms globally, offering a wide range of job opportunities across various industries and sectors, including veterinary medicine.

Once you've found a job posting that speaks to you, don't hesitate and reply as soon as possible. To make your job application engaging and memorable, don't forget to send a persuasive veterinarian cover letter together with your resume .

If you have ever wondered how a cover letter differs from a resume,  this article will tell you everything about the key differences between the two .

Veterinary Cover Letter FAQ

What is the best way to showcase my skills and experiences in a veterinarian cover letter.

Focus on highlighting relevant clinical experiences, surgical skills, diagnostic abilities, and patient care expertise. Provide specific examples of cases you've handled, treatments you've administered, and outcomes you've achieved to demonstrate your proficiency as a veterinarian.

How can I address salary expectations in my veterinarian cover letter?

It's generally best to avoid discussing salary expectations in your cover letter unless the job posting specifically requests this information. If salary requirements are requested, you can mention that you are open to discussing compensation during the interview process based on the responsibilities and opportunities associated with the position.

How can I demonstrate my ability to communicate effectively with clients in my veterinarian cover letter?

Highlight instances where you provided clear and compassionate guidance, answered questions, and addressed concerns to ensure client satisfaction and compliance.

Should I mention internships or externships in my veterinarian cover letter?

Yes, absolutely! Highlight any internships, externships, or clinical rotations you've completed during veterinary school or as part of your professional development. Describe the skills and experiences you gained, the types of cases you encountered, and the impact of these experiences on your career readiness.

Should I include references or recommendations in my veterinarian cover letter?

It's not necessary to include references or recommendations in your cover letter unless specifically requested by the employer. Instead, you can mention that references are available upon request.

Julia Belak

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

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Veterinary cover letter example

Cover letter header: How to reach you

Cover letter greeting, cover letter introduction, cover letter body, how to close a veterinary cover letter: conclusion and sign-off.

Although pets are notoriously reluctant to visit them, veterinarians keep our dogs, cats and other animals healthy, vaccinated and spayed or neutered. If this is your field, writing a standout veterinary cover letter is an essential step to getting your next job.

The advice in this writing guide is paired with a veterinary cover letter example that can be modified for your own use. What we’ll cover: 

• The correct format for structuring your veterinary cover letter
• Persuasive pointers for each section of your veterinary cover letter: header, greeting, introduction, body and conclusion
• Avoiding common cover letter mistakes

For more cover letter writing and formatting tips, take a moment to review some of Resume.io’s 180+ other cover letter examples.

Additional cover letter examples and writing guides for medical occupations can be found here:

• Caregiver cover letter sample
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• Lab technician cover letter sample
• Doctor cover letter sample
• Occupational therapy cover letter sample
• Pharmacy technician cover letter sample
• Pharmacy assistant cover letter sample
• CNA cover letter sample
• Healthcare cover letter sample
• Medical cover letter sample
• Physician assistant cover letter sample
• Veterinary assistant cover letter sample
• Doctor assistant cover letter sample
• Phlebotomist cover letter sample
• Carer cover letter sample
• Medical assistant cover letter sample
• Lab assistant cover letter sample

Best format for a veterinary cover letter

Like all cover letters, the one you write as part of your veterinary job application should be structured to include these essential sections:

• Introduction
• Sign-off and signature

Harried vet hiring managers will appreciate the favor of you sticking to these simple cover letter ground rules. 

• Tailor to a tee. Every cover letter must fit the employer’s specific hiring needs.
• Less is more. A power-packed cover letter can still be short — never more than 400 words on one page.
• Pay close attention to the design and layout of your veterinary cover letter, making sure it has a professional, eye-pleasing look, with appropriate use of fonts , margins, and white space . Do not use a tiny font size to try to cram a wordy letter onto one page.
• Strive for a balanced look, avoiding a page layout that is full of text at the top and blank at the bottom. Keep your paragraphs of more or less equal length, and avoid big blocks of unbroken text.

Our comprehensive cover letter writing guide contains more detailed advice for writing and formatting your veterinary cover letter. 

Our writing tips for each separate part of your cover letter will refer to the veterinary cover letter sample below, which you can modify.

Dear Dr. Winsome,

As a veterinarian with six years of reptile care experience, I believe my specialization and commitment to care standards for even the smallest animals would add to the Holt Clinic’s outstanding reputation in the field.

My veterinary career has brought experience in diagnosing, treating and performing surgery on all major household pets. Much of my experience is with dogs, cats and rabbits, although I have a particular affinity for snakes and reptiles. Your state-of-the-art reptile care facility is a key reason for my interest in the role.

For the past six years, I have spent my summers volunteering in the reptile house of the Fort Worth Zoo to help the veterinary team tackle its most difficult cases. Whether the issues are caused by improper enclosure temperatures, Vitamin A deficiency or respiratory problems, much of my time is spent educating as well as treating.

While surgery for reptiles is rare, I have performed an average of 20 procedures a month on a variety of animals, and am an expert in the latest surgical techniques. My success rate of 96 percent was higher than the state average of 84 percent. I always make an effort to engage with owners before their pet goes into surgery to explain why we are taking action and patiently answer any questions. I find that once owners better understand their pets, they are much less likely to bring the animal in for a recurrence of common issues.

More than 40 letters of recommendation from clients and pet owners attest to my expertise, experience, and passion for the career I chose.  I hope for the opportunity to visit your clinic to discuss how my skills might add to your renowned reptile veterinary team.

Simona Jakes

A distinctive cover letter header visually sets you apart from other job contenders in a professional “brand” sense. As a modern version of what used to be the typed letterhead portion of correspondence in pre-digital times, the header prominently displays your identifying details to eye-pleasing effect: your name, profession, phone number, and email. Add links to your LinkedIn profile, website and any other professionally relevant online information or social media.

Have you produced, or been featured as an expert source, in any YouTube videos on animal care topics? Written any web blogs? Be sure to add an online portfolio link in your cover letter header.

A well-designed header will automatically make your cover letter text look more professional and inviting to read by creating white space in between. Double the impact with matching headers on your resume and cover letter. Then it’s obvious both documents belong to you, and your contact information is easy for duly impressed recruiters to find later when inviting you for an interview.

Goal of the cover letter header: Acts as a branding element to create a memorable first impression when recruiters are drawn to your identifying information.

The cover letter greeting, also known as a salutation, should usually start with the word “Dear,” followed by “Mr.,” “Ms.” or “Dr.” and the hiring manager's last name of the hiring manager. 

Always try to find out the actual name of the person processing job applications for the veterinary position job you’re seeking. In all likelihood, that won't be difficult if it's a vet clinic position. It might take some sleuthing if the hiring organization is large — for instance, a government department or college faculty — or you are applying through a recruiting agency. But if it's impossible to identify any individual to address by name in your cover letter, use a more generic salutation like “Dear Happy Pet Veterinary Clinic” or “Dear Veterinary Hiring Team,”

Goal of the cover letter greeting: Addressing the recipient by name sets the right professional and personal tone to form an immediate direct connection.

This is where you lock the connection you just made in the greeting. Your cover letter introduction must grip the reader’s attention without letting go. By hitting just the high notes, these opening lines will compel further reading. 

To make your cover letter introduction especially engaging and relatable, name the hiring organization and comment on something you find impressive or intriguing.

Confine your cover letter introduction to a few captivating statements, leading with your most impressive job qualifications, whether that’s your years of experience in the field, your education or something else. Cite talents, interests, motivations, and achievements that match what this employer needs. “This is what I can do for you” should be the basis for connecting your past animal health contributions to your future potential.

Goal of the cover letter introduction: Appeal to the employer’s hiring needs by stressing compatibility with your strengths and goals as a veterinarian.

Below is the greeting and introduction from our veterinary cover letter sample.

The central part of your cover letter, known as the body, should present the meat and potatoes of your case. It’s the recruiter’s reward for reading past the introduction and could help you secure a short list spot. This section usually focuses on work experience, though it may mention education and special skills as well. 

Try to mention why you want to work for this employer in particular so it's obvious that you aren’t just e-blasting the same boilerplate cover letter to multiple employers. 

Reinforce that you are thoroughly familiar with the target job requirements by incorporating tangible, relevant examples of your veterinary success stories. Quantify with facts and figures wherever possible when describing beneficial outcomes that are sure to resonate with your next employer. For instance, how many specialized procedures did you perform per week (or month), using which techniques or equipment, to achieve what success rate percentage on average? Is there a particularly difficult case you could mention as an example of overcoming challenges?

Goal of the cover letter body: Build the recruiter’s confidence in your ability to provide excellent veterinary care.

Check out the body section from our veterinary cover letter example below.

The conclusion of your cover letter — the final paragraph — is where you reiterate your interest in the veterinary job opportunity and why you are an ideal match. It should include a call to action in which you tell the hiring manager that you look forward to a response. Be sure your tone is not demanding or presumptuous, but do make it clear that you’d really like to follow up.

The sign-off, sometimes called a complimentary close, is the line that says “Sincerely,” “Best regards,” “All my best,” “Thanks so much” or the like. Add a space below this and type your full name. 

Goal of the cover letter closing: End on a confident, upbeat note with a call to action implying some response from the hiring team is expected.

See our the conclusion of our veterinary cover letter sample below.

There is plenty of advice out there in terms of writing a cover letter, so we thought that we would summarize it into a simple do and don’t format.

Common cover letter mistakes to avoid 

Being in a profession where life-or-death outcomes are at stake, you know more than most about the importance of mistake prevention on the job. That sets the bar especially high for avoiding preventable missteps in your job application documents. Particularly in your cover letter, which recruiters are likely to look at first, just one careless error could at best raise eyebrows, and at worst be a dealbreaker.

These are some of the most common cover letter mistakes to avoid.

• Typos, misspellings, grammatical gaffes, and other writing mistakes are unacceptable in a cover letter. Don't rely solely on spell-check and word use apps like Grammarly. Enlist at least one proofreader qualified to spot errors.
• Sending the same generic cover letter to all potential employers sends a message that you're not taking their job opportunity seriously enough to custom-tailor your approach.
• Limited page space makes it imperative to omit information such as irrelevant hobbies and interests.
• An unattractive, poorly formatted layout and design can immediately turn off the reader, making your cover letter a write-off.

Save yourself time and stress by leaving your cover letter design and formatting details up to us. Using a field-tested cover letter template from Resume.io’s collection, along with our cover letter builder tool, lets you concentrate on job-winning wording.

Key takeaways for a veterinary cover letter

• Think of your veterinary cover letter as a written handshake (or paw shake!) that enables you to connect with the hiring manager on a more immediate, direct and personal level than what a resume allows.
• Each cover letter part serves its own purpose in reinforcing your case for being an excellent veterinary hire. Follow proper cover letter structure to make sure you’ve covered all the bases you need to.
• Try to quantify the accomplishments you cite in the body of your cover letter.
• Take every error-proofing measure possible, including a careful review by more than one person qualified to spot goofs.

Best of luck in our job search. Woof!

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Veterinarian Cover Letter Examples & Guide

Create a standout veterinarian cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Are you looking to apply for a job as a veterinarian? Our Veterinarian Cover Letter Guide is here to help you! Our guide contains helpful advice on how to write a customized cover letter that will help you stand out from the competition. We'll also provide samples and templates to get you started.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Veterinarian Cover Letter Sample

Dear Hiring Manager,

I am writing to apply for the Veterinarian position with your company. With a Doctor of Veterinary Medicine (DVM) degree and over 10 years of experience in the profession, I am confident that I am the ideal candidate for this job.

In my current role as a veterinarian at XYZ Animal Hospital, I have been able to demonstrate my expertise in providing medical care to animals, as well as educate pet owners on animal health and wellness. Through my years of experience, I have acquired extensive knowledge in diagnosing and treating a variety of animal diseases and conditions. I have also developed strong communication skills to effectively explain complex medical information in a way that pet owners can understand.

I have a proven record of providing excellent client service and building strong relationships with pet owners. I am experienced in performing a wide range of veterinary procedures, from routine vaccinations to more complex surgeries. I have a deep understanding of animal anatomy and physiology, and am up-to-date on the latest medical advances and treatments. I am also proficient in using a variety of veterinary software programs.

As a highly motivated and compassionate veterinarian, I believe I would be a great addition to your team. I am confident that I possess the knowledge, skills, and experience required to make a positive contribution to your organization.

Thank you for your time and consideration. I look forward to further discussing my qualifications and how I can be an asset to your team.

Sincerely, [Your Name]

Why Do you Need a Veterinarian Cover Letter?

• A veterinarian cover letter is a critical document in the process of applying for a veterinary job.
• It is the first thing a potential employer will see and gives you an opportunity to make a good first impression.
• A cover letter allows you to highlight your skills and experience and explain why you are the best candidate for the position.
• It also allows you to discuss your passion for helping animals and dedication to providing quality veterinary care.
• Having a well-written cover letter can be the difference between getting an interview or having your application discarded.
• It is important to take the time to craft a cover letter that is tailored to the specific job you are applying for and showcases why you are the perfect candidate for the position.

A Few Important Rules To Keep In Mind

• Start with a strong opening sentence that captures the reader's attention and highlights your professional qualifications and experience.
• Include the name of the position you are applying for and how you heard about the opportunity.
• Explain why you are the ideal candidate for the position, using concrete examples of your skills and experience.
• Highlight any certifications or licenses you hold that make you an even more attractive candidate for the job.
• Discuss your past experiences working with animals and how those experiences have prepared you for the position.
• End your letter with a call to action that encourages the reader to contact you for an interview.
• Be sure to use a professional, yet friendly, tone throughout the letter.
• Proofread your letter for any spelling or grammar errors.

What's The Best Structure For Veterinarian Cover Letters?

After creating an impressive Veterinarian resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Veterinarian cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Veterinarian Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As a highly skilled and experienced veterinary professional with a strong background in providing medical care and treatments for animals, I am confident in my ability to make a valuable contribution to your team.

My experience includes diagnosing medical conditions, performing medical procedures, administering medications, and providing routine preventative care and treatments. Additionally, I have a strong understanding of animal anatomy and physiology, as well as excellent communication and interpersonal skills to interact with pet owners and staff.

My key strengths include:

• Compassionate Care: I am passionate about providing the highest quality of care for animals, and strive to ensure that each animal receives the best treatment available.
• Detailed Documentation: I am highly organized and detail-oriented, and understand the importance of accurate and up-to-date medical records.
• Problem Solving: I have a strong ability to diagnose and treat medical conditions, and provide solutions to any issues that may arise.

I possess a Doctor of Veterinary Medicine degree from the University of Illinois and a valid state license. I am also a member of the American Veterinary Medical Association, and have completed a variety of continuing education courses.

I am confident that I am the ideal candidate for this position and I look forward to discussing my qualifications with you further. Please feel free to contact me at your earliest convenience to arrange an interview. Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Veterinarian Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the letter to a specific person or organization.
• Failing to mention specific veterinary experience or qualifications.
• Using an unprofessional email address.
• Including too much personal information.
• Including typos or grammatical errors.
• Using a generic cover letter template.
• Not demonstrating knowledge of the organization.
• Not providing enough detail to demonstrate interest in the position.
• Sending a cover letter that is too long or too short.

Key Takeaways For a Veterinarian Cover Letter

• Highlight your qualifications and professional experience.
• Explain why you would be a good fit for the role.
• Demonstrate your understanding of the veterinary profession.
• Show your enthusiasm for the job and the organization.
• Outline relevant certifications and qualifications.
• Be concise and to the point in your cover letter.
• Proofread your cover letter to ensure accuracy.
• Mention any awards or accomplishments.
• Create an attention-grabbing opening sentence.

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Cornell University College of Veterinary Medicine Ithaca, New York 14853-6401

Career Services

Resumes, cvs & cover letters.

Externship, internship and job inquiries and applications typically require you to submit a resume or CV (curriculum vitae) to the employer or organization of interest. 

In most cases, the application instructions for the position you are applying to will specify whether a CV or resume is being requested. If this information is not provided, you will need to determine which of them most appropriately fits the criteria provided by the employer or internship committee who will be reviewing your application.

Please note that employers sometimes confuse the terms and use them interchangeably. So, if you are in doubt—the general rule of thumb is that if you are applying for a veterinary associate position you should submit a resume; if you are applying for an externship, internship or a position in academia (research or clinical) you should submit a CV.

Writing a Resume

A resume is a targeted list of professional experiences that focuses on skills and accomplishments directly relevant to the job you are applying for. it is a document that seeks to:

• construct a professional image and establish credibility
• convince a prospective employer to grant you an interview
• persuade your reader that you are the best person for the job

Sections of a Resume

Writing a cv.

A CV is a comprehensive record of your professional history including your academic credentials, clinical, research and teaching experiences and accomplishments and all scholarly activities. It is used by veterinary students when they are applying for externships, internships or residencies or for positions in academia. Research fellowships or scholarship applications also frequently require CVs. Unlike a resume, there is no page limit for CVs.

Sections of a CV

Writing a cover letter.

A cover letter must accompany every letter or CV you send out. A cover letter is NOT a letter that simply refers the reader to the enclosed letter. Like the resume, it should be tailored to the position you are applying for. A cover letter is your opportunity to introduce yourself, state your objective and highlight aspects of your qualifications that speak to your fit for the position you are applying to. Cover letters are often scrutinized as samples of written communication. A well-written cover letter will encourage the reader to take a serious look at your resume; conversely a poorly written cover letter can doom your job prospects even if you are potentially a great fit for the job.

Sections of a Cover Letter

All sections must be left justified

Letter of Intent (for externships)

Contact our office with any questions you may have regarding your career:

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Veterinary Cover Letters

Judging a book by its cover, what your cover letter says about you..

By Bree Montana, DVM, VIN Foundation Vets4Vets® Program Leader

COVER LETTER TIP

• Address it personally to the recipient
• Keep it brief
• Be honest and upbeat
• Make it interesting and relevant
• Avoid exaggerations
• Customize it to each specific position

Explore More

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Everyone has a first day at work, and if this is your first mentoring experience you may be feeling similar jitters.

Relationships are always a two-way street. In order for your mentor to help you effectively, there are some things you’ll need to do.

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How to write a standout veterinary cover letter

Published: 27 Feb 2015 By BVA New Graduate Guide

Before writing your letter, analyse your reader and think about how you want to present yourself. Put yourself in the reader's situation and consider their requirements and needs. Plan your letter accordingly, placing the most important items first, supported by facts.

After this analysis, write your letter, demonstrating how your background, training, work experience and abilities would meet those needs. This approach will help to persuade the reader that you are a good match for the position and that they should interview you.

Remember that you are responsible for explicitly communicating your value to the employer. Employers typically receive many applications for each job opening. Do not expect them to wade through a great deal of text or a poorly written, mundane or dis­organised letter to figure out what you can do for them.

Principles of writing a good cover letter:

1. personalise each letter.

Take the time to research each employer's practice and personalise each letter. Indicating that you know something about the practice shows that you are careful and interested in the employer. This approach is much more effective than sending out hundreds of identical form letters.

2. Highlight one or two of your most significant accomplishments or abilitie s

This helps your chances of being remembered. Be brief; demonstrate that you understand the value of the reader's time.

3. Be polite and formal

Use a polite, formal style that strikes a balance between confidence in yourself and respect for the employer. Be clear, objective and persuasive rather than simply describing your background.

4. Be positive in tone, content and expectation

Do not add details about yourself, your past experience or your preparation that may call attention to your weaknesses or raise questions about your confidence or ability to do the job. Should there be any failures that must unavoidably be included, such as a course that you did not complete, give a positive spin by saying what you learned from the experience.

5. Use the active voice

Use active voice and powerful action verbs in your writing to hold the reader's interest and convey a sense of energy.

6. Be logical

Group related items together in a paragraph, then organise paragraphs so they flow logically. Remember, it is your responsibility to organise the information for the reader.

7. Be specific

Back up general statements with specific facts or examples.

8. Avoid jargon and clichés

It is tempting to use ready-made phrases such as ‘self-starter’, ‘proven leadership skills’ or ‘excellent interpersonal skills’. However, such expressions represent ‘parroted’ formulas rather than original thought.

9. Check the spelling and grammar

If you are not confident in your ability to detect grammatical, punctuation or English usage errors, or if you need help in organising your letter, take your correspondence to a professional for assistance. A potential employer will not rate highly the intellect of an applicant who is not competent in their native language. If English is not your native language it is equally important to use it correctly, to allay a potential employer's concerns about you being able to communicate effectively with clients and staff.

10. Never misrepresent yourself by overstating your experience or skills

Even if you do not have every qualification sought by the employer, stick to the facts and tell the truth. Emphasise your strengths.

11. Presentation

Use a computer and letter-quality printer to prepare your covering letter. Make sure your letter is in a conventional business style. Using a built-in template in your word processing program is a good way to ensure that your letter is produced in an acceptable business-like format.

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Applying and interviewing for a job

Marketing yourself.

Learn how to market your unique set of skills and experience with this personal branding toolkit.

You’ve found a great opportunity—and you want to be recognized as the best candidate for it. These resources help you land the perfect job with resume, cover letter, and interview tips.

Creating a resume

Well-composed and easy-to-read resumes easily convey the value that you would add to the organization and catch an employer's attention. Given that employers generally review resumes for less than 30 seconds to decide whether to interview you, you’ll want to put your best effort into its preparation.

The best resumes aren't chronological lists of every job you’ve ever had—they are outlines of the specific skills or competencies that you can bring to the new position you are seeking.

The competency-based resume takes the focus off your job titles and puts it on your skills, abilities, and accomplishments that are more universally understood. Instead of focusing on responsibilities, think more accomplishment-based statements that showcase the outcomes or results you achieved. Validate the statements using numbers or percentages when possible. If you improved a process at your company, take it to the next step and describe the impact. Did it improve sales by a certain percent? Reduce costs? Earn money? If so, include those amounts. This  sample competency-based resume    illustrates the concept and can help you develop your own.

Competency-based resume example

What to leave off your resume

• Objective statements— There is no need to include an objective statement, unless you are posting your resume on a general job search website.
• References— You should not list references in your resume unless specifically requested by the employer. Include them in a separate document. It is also not necessary to state, “References available upon request.”

Formatting your resume

Appearance is the key to a good resume. If it appears wordy, cluttered, and hard to read, chances are it will not be read. To enhance readability:

• Select a resume type that highlights important content, and use a layout that makes the resume easy to read.
• Avoid using a resume template as they can be difficult to edit, and the design may hinder a professional appearance.
• Limit to one page if possible, two pages if necessary. If you must go to a third page to cover pertinent information, be sure that you can justify each entry.
• Consistent formatting throughout all sections of the document is key—this pertains to margins, fonts, heading styles, etc. 
• Use italics, boldface, capitalization, and underlining for emphasis, but do so sparingly and consistently.  
• Use bulleted phrases instead of sentences to separate job tasks and responsibilities. When describing responsibilities, be specific and detailed, yet concise.
• For achievements and accomplishments earned, use sentence fragments with no subjects. Maintain the correct tense: present tense for current jobs and past tense for prior jobs.

More resume tips

• Check your spelling, and have someone proofread your resume to catch mistakes that spellcheck does not pick up.
• Resumes should be tailored for different purposes. You might have one version for clinical practice and another version for a position within industry. Each should highlight skills and experiences important to those different roles.
• Update your resume on a regular basis to keep track of employment and accomplishments. As the years pass, when you acquire an additional responsibility, award, or achievement, take a moment or two to add it to your resume so all the details are accessible when the time comes to send out your resume for a new stage of your career.

Resume vs. CV

It is important to know when to use a resume or a curriculum vitae (CV). Although the terms “CV” and “resume” are often used interchangeably, a CV is typically used when applying to academic or research-related positions, whereas a resume is appropriate to use in most other situations.  The primary differences are the length, the purpose, and the layout. A resume is a one-to- two-page snapshot of your skills, experience, and education. It is brief and concise— a marketing document that highlights skills relevant to the position you are seeking.  A CV is typically longer in length and is a more comprehensive review of your work and academic history.

Drafting a cover letter

A cover letter accompanies a resume when submitting your application for a particular position and serves as an introduction. It is intended to highlight your experience, training, and specific skills that you may have as it relates to the position to which you are applying. Thoughtful, well-written and succinct documents tailored specifically to the particular job and/or employer will catch an employer's attention and place you above the rest of the applicants.

We’ve all written cover letters before. But it’s important not to take this piece of your job application for granted. This is often your prospective employer’s first introduction to you. Follow these guidelines to make a good first impression:

• Make your cover letter specific to the job you’re applying for. Don’t send the same letter to all employers, switching out only the name of the position and employer. Look through the specific job description and tailor your cover letter to show how exactly you would be the best candidate for that particular position.
• Focus on specific transferable skills important to the job. Include any type of technology, problem solving, organization,  project management , or  finance  skills and experience that would be pertinent to the job you’re seeking. Show how you bring a unique value. Be brief but to the point.
• Help the employer envision how you can apply your experience and skills to deliver results for the business.
• Be short, brief and specific!

Structure of a Cover Letter

Every cover letter should be customized to the employer and contain the following:

• Opening salutation (e.g., Dear Dr. Pierce)

Introduction

• Closing paragraph
• Closing salutation (e.g., Sincerely, Respectfully, Best Regards)

State the position for which you are applying and why it specifically interests you. Indicate your knowledge about the employer by including what interested you about the employer’s practice.

You can also acknowledge any previous contact with the employer, with one of their colleagues, or why a mentor or colleague encouraged you to contact to the employer. If you are applying for a position outside of your current residence, the opening paragraph is a great place to connect yourself to the employer geographically.

Your cover letter’s middle paragraph(s) are the opportunity to really distinguish yourself from other applicants. You should demonstrate that you have the skills the employer is seeking, using language from the job posting. Think about the value you bring to the table beyond your clinical and medical training. The body can sell your strengths by emphasizing your educational credentials, experience, skills, and abilities using concrete examples. For example, instead of simply indicating that you meet a particular ability, provide an example from work or school that demonstrates that ability in action. Every sentence counts.

Sum up by reiterating your interest in the position by mentioning something unique to that practice and your unique qualifications for the position. Thank the reader for their consideration of your application and indicate that you look forward to hearing from them regarding next steps. This should not be a long paragraph.

More cover letter tips

• Be short, brief, and specific.
• Make sure to always have someone review your cover letter before you send.
• When sending your application via email, best practices suggest attaching it as a separate document, just as you would your resume.

Once finished, put your cover letter to use and apply to positions using the AVMA’s Veterinary Career Center.

Interviewing

Interviewing is one of the most important steps in the job search process. It is your chance to show the employer that you have the skills, personality, and ability to do the job, while also assessing if it is the right fit for you. Preparation is the key to an interview that goes well. Below are tips on what to do and what not to do during an interview.

Prior to the interview

• Reread your resume and cover letter to remind yourself of your experience, qualifications, and skills. 
• Review the job description to recall the qualities the employer is seeking for the position.  
• Research the company by reviewing their website thoroughly.
• Write down a list of questions you would like to ask during the interview.
• Consider the type of interview it will be and plan for the corresponding logistics. Is it an in-person working interview, or will it be conducted virtually? Will you be interviewing one-on-one, or will it take place in a group setting? If you are unsure about specific details, such as what type of apparel is expected, you can ask the interviewer for clarification ahead of time.    
• If it is an in-person interview, plan to arrive 15 minutes early. You may want to test drive the route before the interview at the same time of day your interview will occur to account for potential traffic issues. If it is a virtual interview, you will want to test your equipment and connection a few days beforehand so that you have time to fix any issues.   
• Verbally practice giving succinct answers to interview questions, such as telling something about yourself, why you want to work for a particular business, what your strengths are, what you want to improve, and where you want to be in 3-5 years. Practice will make you less nervous about what you want to say so you can concentrate on making a connection with the interviewer.

During the interview

• Dress appropriately for the type of interview it will be.
• Be on time for your interview.
• From the moment you enter the building, smile and be positive, confident, and enthusiastic. Warmly greet each person you encounter whether they are a part of the formal interview or not.   
• Turn off your cell phone during the interview or leave it in your car.
• Answer questions thoroughly. Make sure the interviewer knows that you are enthusiastic about what you do and will make a great employee for them. Use examples of your skills when you are talking.
• Avoid negative comments about previous employers or jobs.
• Ask detailed questions about the organization, the duties of the position, performance expectations, and the culture of the organization. Show that you have done your homework.
• While you want to be sure to get information on the salary and benefits offered for the position, that should not be the first and only thing you ask about. Ideally, wait for the interviewer to bring up those topics for discussion. Employers want to hire candidates who show passion and interest in the position and the organization.
• Ask the interviewer some questions about working there—what they like about the organization, what the typical work day is like, and what the business's long term plans are. Listen to the answers and wait until they are finished speaking before asking another question.
• Try to keep your body language relaxed and friendly. Breathe deeply and talk slowly to help calm down and think about what you want to say. Make good eye contact throughout the interview.

After the interview

• Thank the interviewer, express interest in the position, and succinctly restate why you have the skills for it.
• Send the interviewer a thank you note or e-mail for the time they spent talking to you. Use their name and spell it correctly on any correspondence.

Tips for answering interview questions

The point of an interview is to see if you are the right candidate for the job. You landed the interview because you met the employer’s needs on paper, and the interview is your chance to provide more information to the interviewer about your ability to do the job.

Interview questions give the interviewer an opportunity to see how you think on your feet, how you handle stress, and whether you have the experience and skill to perform the job. An interview will often have a set of standard questions asked of every interviewee, plus other questions that arise based on your responses or your resume.

In general, interviewers ask open-ended questions:

• Tell me about yourself.
• Why are you interested in this opportunity?
• What skills from your previous position can be transferred to this position?

Challenges and perceived areas of improvements

Interviewers also ask questions regarding your challenges or perceived areas of improvement:

• What are your weaknesses?
• If you could change one thing about yourself professionally, what would it be and why?

In answering these questions, try to always end on a positive or constructive note by describing how you are working to improve. For example, you might say, “I find giving constructive feedback to be my weakness, but I have been working with my supervisor to practice this skill and look forward to developing this competency further in this position."

Behavior-based questions

Behavior-based questions are designed to find out how you would perform or behave. You might be asked to reference previous experiences and training to demonstrate a particular skill or characteristic:

• Describe your most rewarding experience.
• Give me an example of a time in which you worked with a difficult client. How did you handle the situation?

When answering behavior-based questions, it's helpful to use the STAR method to guide your response:

• S: Describe the specific situation (set the scene)
• T: Task (what was the goal/objective)
• A: What action did you take to meet these goals or resolve this challenge?
• R: What was the result?

Next: Negotiate and accept

A job offer is only the beginning. Before you accept, learn more about comparing your salary and negotiating your contract. 

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Found 10 articles

A new job for the new year

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There is something symbolic about the start of a new year, making it an ideal time to think about looking for a new job. Here are some tips to help you achieve that goal in 2023.

What soft skills do employers look for in a veterinary nurse?

• Vet Times Jobs

Veterinary nurses need a specific set of soft skills – but what soft skills are the employer looking for? Find out in Vet Times Jobs’ career advice.

Applying for your first vet job

• 15 Mar 2018
• Jordan Sinclair

Jordan Sinclair looks at ways of ensuring the job application you submit to an employer has every chance of being looked at, standing apart from other candidates – and, most importantly – securing that all-important interview.

Choose your words carefully

There are plenty of pitfalls waiting to ensnare the unsuspecting job applicant, but poor spelling, grammar and punctuation shouldn't be among them.

How to write the perfect veterinary surgeon CV

• 28 Sep 2015

Read our tips on how to write a veterinary surgeon CV, plus download our CV template, on Vet Times Jobs, the go-to resource for veterinary recruitment.

Moving into academia: how to make your application stand out

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19 Essential Job Search Tips for Veterinary Nurses

• 13 Aug 2015

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Job hunting as a veterinary graduate: the dos and don’ts

There a few dos and don’ts that veterinary graduates can put into action to help progress their job hunt. Read the Vet Times Jobs careers advice here.

5 mistakes to avoid in your cover letter

Your CV may be faultless and your interview technique second to none – but how much thought have you put into your cover letter?

Creating an alluring covering letter

The main aim of a covering letter is to encourage recruiters to read your CV. However, it needs to do a lot more than say, 'here is my CV!'. In short, it is the biggest chance you have to sell yourself.

Veterinary Receptionist Cover Letter No Experience

Deciding to work as a veterinary receptionist is a wonderful first step into the world of animal healthcare. Crafting a cover letter for such a position can be challenging, especially when you don’t have previous experience in the field.

This page offers guidance on how to write a persuasive cover letter that can help you land that much-desired job at a vet clinic, even if you’re starting from scratch. We’ll walk through essential points to include, like your passion for animals, your related skills, and how to show potential employers that you’re ready and willing to learn.

Read on to discover how to make a strong impression and take the leap into your new career.

Sample Cover Letter for Veterinary Receptionist With No Experience

Patricia White 54 County Road 556 Tillatoba, MS 73665 (000) 000-8589

February 11, 2024

Mr. Rudolf Clark Happy Paws Veterinary Clinic 65 Grissom Road Tillatoba, MS 62442

Dear Mr. Clark:

I am writing to express my strong interest in the entry-level Veterinary Receptionist position at Happy Paws Veterinary Clinic. As a recent graduate with a passion for animal care and customer service, I am eager to contribute to the excellent reputation of your clinic.

As can be seen on the attached resume, I have a solid background in administrative tasks, strong communication skills, and a genuine love for animals. I am a quick learner and am confident in my ability to adapt to the specific requirements of the role.

During my education, I gained valuable transferable skills such as organizational proficiency, attention to detail, and the ability to work effectively in a team environment. I am devoted to providing exceptional service to both clients and their beloved pets, and I am excited about the opportunity to make a positive impact at your clinic.

I am impressed by the comprehensive care and commitment to animal welfare exhibited by Happy Paws Veterinary Clinic, and I am enthusiastic about the chance to contribute to your team. I would welcome the opportunity to further discuss how my skills and enthusiasm align with the needs of your clinic.

Thank you for considering my application. I am looking forward to the possibility of contributing to the success of Happy Paws Veterinary Clinic and am available at your earliest convenience for an interview.

Patricia White

Enc. Resume

How to Write a Cover Letter as an Entry-Level Veterinary Receptionist With No Experience?

When crafting a cover letter as an entry-level veterinary receptionist without experience, consider the following 6 tips to create a compelling application:

1. Introduction: Begin with a formal greeting to the hiring manager, expressing your interest in the specific position and the vet clinic.

2. Express Enthusiasm and Passion: Communicate your enthusiasm for animal care and customer service, emphasizing your willingness to learn and contribute to the clinic’s reputation.

3. Transferable Skills: Highlight any transferable skills from previous jobs or education, such as organizational proficiency, communication skills, and ability to work in a team environment.

4. Emphasize Adaptability: Express confidence in your ability to adapt to the role’s requirements and convey your genuine love for animals.

5. Research and Personalization: Demonstrate knowledge of the clinic and its values, showing how they align with your own values and aspirations.

6. Closing: Conclude by thanking the reader for considering your application and express your eagerness for an interview to discuss how your skills and enthusiasm align with the needs of the clinic.

By following these steps and the sample provided above, you can craft a compelling cover letter that showcases your passion and suitability for the entry-level veterinary receptionist position.

• 10 Veterinary Receptionist Resume Objective Examples
• Entry Level Veterinary Receptionist Resume (Less Experience)
• Veterinary Receptionist Resume with No Experience
• Entry Level Veterinary Assistant Cover Letter No Experience

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• 3 . When you’ve finished personalising your cover letter, we recommend reviewing it before saving it as a PDF. Then you’re ready to start applying with it!

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Heather Carter

MPS, LVT, VTS (Anesthesia & Analgesia)

Heather is the vice president of people and culture at Partner Veterinary Emergency & Specialty Center. She has 15 years of experience in the veterinary industry on both the medical and leadership sides. She has a VTS certification in anesthesia and analgesia and a master’s degree in industrial and organizational psychology from George Mason University. She uses this knowledge to promote team health and job satisfaction. Heather is dedicated to healing the landscape of veterinary medicine and reinvigorating people’s love and passion for the profession.

Applying to become a veterinary technician specialist (VTS) positively impacts the veterinary nurse/technician, their patients, and the profession. The application process is both arduous and exciting. A core part of the VTS application includes the creation of 4 comprehensive case reports and 60 case logs (this number varies by academy).

The case report is a scientific paper that captures the planning, critical thinking, and extent of the knowledge a veterinary nurse/technician has gained while pursuing a VTS credential. The writing, grammar, and presentation of information in the case report must demonstrate these achievements.

The case log portion of the application is a diverse collection of cases encountered over the year. This portion challenges the applicant to condense an entire case or procedure into approximately a paragraph. This requires the VTS applicant to only highlight the important aspects of their patient care.

Recognizing that the VTS applicant may not have previous experience in the creation of these scientific reports, this article aims to assist the future VTS in submitting a comprehensive, professional, and scientific packet. Individual requirements vary between specialty academies; please ensure the below recommendations align with the specific instructions and directions of the academy of interest.

Choosing Cases for Case Reports

How does a VTS applicant choose a case to develop into a report? The veterinary nurse/technician should confirm that they are able to elaborate and support each section required by their preferred academy. It is possible that the most exciting and adrenaline-filled case or procedure may not allow one to adequately detail the scope of the skills or depth of knowledge required for the case.  For example, imagine you are submitting to the Academy of Veterinary Emergency and Critical Care Technicians and Nurses (AVECCTN). A very complex case arrives in your emergency department and, although you are able to perform advanced interventions that help stabilize the patient while bolstering the skills list, you are unable to support the discussion needed to detail the breadth and depth of the case. Recognizing this limitation, case selection criteria should include the ability to:

• Discuss the physiology of the case that demonstrates understanding in your own language
• Display critical thinking to support the reason(s) why a treatment/procedure was initiated
• Collaborate with and inform the doctors responsible for the case
• Detail the planning and preparation needed to avoid complications or obstacles
• Convey your reasoning for using/not using a treatment/intervention that is communicated with the veterinarians managing the case
• Explore and document the possible outcomes in the case discussion sections

Curating a Case Log

The case log assembly requires the same level of diligence and editing as the case reports. This process involves a succinct, heavily abbreviated but detailed overview of cases that represent the extent of an applicant’s specialized skills in the past year. The number of required case logs varies between academies, but it is recommended to submit the maximum number allowed. This technique adds a safety net for the applicant in the event that individual case logs are rejected.  Similar to the criteria to select a case for a report, ideal case logs demonstrate:

• An understanding of the case/procedure performed
• The ability to capture attention to detail (even in routine/standard cases)
• An explanation of what equipment or techniques are used and why
• The correct units of measurement

The Basics of Scientific and Professional Writing

The ability to convey the scope of your advanced skills, knowledge, and abilities relies on your ability to describe and document it in the case reports and case logs. Professional and scientific writing uses elevated language that is well-organized and effective. As a rule, scientific writing does not contain contractions, slang/jargon, and/or common vocabulary. In addition, the use of proper writing mechanics will ensure that the attention to detail exercised in patient care is conveyed in writing. These mechanics include correct grammar, lack of sentence fragments, proper punctuation and spelling, and elimination of redundancy. Lastly, it is also important to confirm the desired font, font size, and formatting required by the academy of interest.

Weasel Words and Hedging

Within the case reports and case logs, the use of accurate, timely, and direct information conveys confidence, understanding, and meaningful insights. Weasel words and hedging are phrases that convey uncertainty and vague noncommittal actions. Weasel words “undermine or contradict” the definition of a word through vague and misleading language (TABLE 1) . 1

As a comparison, hedging is the use of terms that indicate a “lack of commitment” to the writing (BOX 1) . 2 The use of these words can weaken the impact of your report while adding ambiguity. 3 Appreciating that the case report is the thorough detail of one’s hard work, language should emphasize the confidence and assuredness that was displayed while working with patients.

References and Citations

A proper reference page and in-text citations ensure that the applicant has assembled a cohesive and factually accurate packet. The use of American Psychological Association (APA) formatting is ideal for scientific papers; however, confirm that the academy of interest recommends or requires APA formatting. For example, the Academy of Veterinary Surgical Technicians requires American Medical Association (AMA) formatting. The main purpose of APA formatting is the facilitation of “scientific communication” via the promotion of clear expression and the organization of research. 4 A complete breakdown of the APA style can be found at apastyle.apa.org and the AMA manual of style can be found at academic.oup.com/amamanualofstyle.

Most academies require a minimum number of references be used in case reports. For example, the Academy of Internal Medicine for Veterinary Technicians (AIMVT) requires case reports to include at least 4 references. In contrast, case reports for the Academy of Veterinary Technicians in Anesthesia and Analgesia (AVTAA) must be written “as if the applicant were explaining all details of the case to another veterinary professional in their own words without the need to quote reference material.” 5

Voice and Style

The use of active or passive voice and first- or third-person will be used in case logs. Understanding what “voice” to use in one’s writing also helps the reader to understand the author’s participation and role in the case. The style determines which pronouns are used.

The use of active voice in case reports instills connection to one’s writing. This voice allows for more concise and direct language while conveying confidence. 6 As a comparison, passive voice can be considered vague and complicated. 6 The use of passive voice is common in medical records.

As a rule, third-person style is written without using “I” or “you” pronouns. As the narrator of the case, actions and interventions are described using third-person pronouns (e.g., he, she, they) or referring to themselves as “the applicant.” An example of this is: “The applicant prepared the patient for an upper and lower GI endoscopic procedure.” The AIMVT requires applicants to submit case reports using the third person. Alternatively, the AVECCTN allows their applicants to use first-person statements. Review the requirements of your preferred academy to ensure the correct voice and style are used.

TABLE 2 details the differences between active first-person, active third-person, and passive voice.

How to Elevate Your Language and Vocabulary in a Case Report

The level of medicine used to assemble a VTS application requires and exemplifies advanced medicine and techniques. The language and grammar used to explain these lifesaving and lifechanging measures should match. This dignified and professional language highlights the importance of the work performed. Although this technique may add extra words to the case report, the reader will be able to comprehend that your writing abilities match your advanced technical skills. TABLE 3 details how similar takeaways have more impact with elevated language.

Editing of Case Reports

A pivotal component of writing a successful case report is the opportunity to obtain feedback from peers and colleagues. FIGURE 1 details the additions and edits added to a case report written by a VTS candidate pursuing specialization in neurology. The candidate’s application was accepted, and they passed the exam. By reviewing the track changes in the document, you can appreciate where the language was elevated. Prior to the edits, the case report lacked the inspiration and feeling that is accompanied by the use of an active first- or third-person voice. This was achieved by making the changes outlined in TABLE 4 .

It is also possible to appreciate where the editor questioned the patient history. This was not done to dispute the veterinarian’s treatments or diagnostics; it was done to confirm that the applicant understood the reasoning and outcome of these interventions.

Dos and Don’ts of Case Logs

Echoing the recommendations from above, the case log section of the VTS application requires a large amount of information in a limited space. Each VTS academy requires its applicants to submit their case logs that provide an abbreviated but thorough overview of cases seen during the year. Due to limited space, this is an ideal time to use passive voice. TABLE 5 provides an overview of the key aspects that should be considered for each case log.  As a comparison, see FIGURE 2 for an example of an ideal case log for the AVTAA. In the summary of care section, the entirety of an 80-minute case is distilled into a single paragraph.  Despite the limited space, the inclusion of information such as, “pt wrapped in bubble wrap under Bair Hugger” shows attention to detail and the thoroughness needed to demonstrate VTS-level patient care.

The production of a VTS application is an exciting opportunity to present the scope of one’s advanced skills and knowledge. Similar to the care and attention exhibited while learning the advanced and difficult skills, the VTS application should display the same level of attention. Most importantly, these advanced skills required practice until they were mastered; viewing the VTS application in the same capacity allows an understanding that a first and even second or third draft will likely need to be edited and reviewed. Although this process can be filled with stress and even frustration, it is a very worthwhile endeavor.

Contact the author at [email protected] for resources or help with your VTS application.

• Nordquist R. What is a weasel word? ThoughtCo . Updated November 4, 2019. Accessed June 25, 2024. https://www.thoughtco.com/weasel-word-1692604
• Ott DE. Hedging, weasel words, and truthiness in scientific writing. JSLS . 2018;22(4):00063. doi:10.4293/JSLS.2018.00063
• Dawson D. Stop using weasel words in academic writing. February 24, 2022. Accessed June 25, 2024. https://medium.com/age-of-awareness/stop-using-weasel-words-in-academic-writing-a681ae7dc211
• Chiang I-CA, Jhangiani RS, Price PC. Presenting our research: American Psychological Association (APA) style. In: Research Methods in Psychology . 2 nd Canadian ed. BCcampus; 2015:220-228. https://opentextbc.ca/researchmethods/chapter/american-psychological-association-apa-style/#:~:text=The%20primary%20purpose%20of%20APA,research%20articles%20and%20book%20chapters
• Academy of Veterinary Technicians in Anesthesia and Analgesia. Application for 2025 AVTAA Examination: Case Log Instructions. Accessed June 25, 2024. https://www.avtaa-vts.org/sites/site-6684/documents/2025%20AVTAA%20Application%20Packet-%20NEW%20format.pdf
• Mirra R. Active and passive voice explained. Notion Press. December 9, 2022. Accessed June 25, 2024. https://notionpress.com/blog/active-passive-voice-explained

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